Xerox 560, 550 manual Performing a preflight check

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Chapter 5—Printing from the color server

The preflight report always reflects the last preflight run. If more than one preflight check is run on a job, the latest preflight report overrides the previous. When a preflight report is produced, the date and time of the preflight check are indicated in the Job History window.

Note: Since the Preflight report dialog box lists all key job components (missing and found), you can use this report to view the existing (found) key job components—for example, the list of the existing fonts in a job, and their corresponding paths.

Analyzing a PDF job

You cannot use the PDF analyzer or perform a Preflight check on PDF files that are locked or protected. If you do, a message will appear stating that the file is encrypted.

1.In the Storage area, right-click the PDF file, and select PDF Analyzer.

2.In the PDF PreFlight Settings area, do one of the following:

●To check the entire PDF file, select Complete Document.

●To check specific pages, select Pages, and enter the desired page range.

3.If you do not want the report to automatically open when it is generated, clear the Display report automatically check box.

4.If desired, change the report file name. By default, the report file name consists of the original file name and the suffix _rep —for example, if the file to be checked is sample.pdf, the report file is named sample_rep.pdf.

5.If you want to save the report to a specific location, click Browse and navigate to the desired location.

6.Click Run.

The PDF report is generated and opens automatically.

Performing a preflight check

Check the status of key components before the job is sent for printing.

You cannot perform a preflight check on PDF files that are locked or protected. If you do, a message will appear stating that the file is encrypted.

1.Open the job parameters window of the job that you want to perform a preflight check.

2.Select Services, and then select Preflight.

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Contents Version Page Reach Page Contents Rotating pages Replacing pages Production workflows 115 Glossary 141 Printer User Guide Whats new? Getting startedPrinting this guide See also System overviewHardware and software components Supported formats Optional kitsOverview of the workspace Printer Status paneTurning on the CX print server Process Queue and PrintQueue Storage areaTurning off the CX print server Setting up your Setting up your computer overviewComputer for printing Printing MethodsPrint Driver software Setting up printing on a Windows computer Adding a network printer to your Windows computerRequirements Loading the Print Driver software for the first timeShortcut for adding a printer Enable enhanced user interface, list select off DEXUninstaller.exeDeactivating the Print Driver software Removing the Print Driver softwareSelect File Server Properties Setting up a TCP/IP PrinterDownloading fonts Setting up LPR printing Installing an LPR printer in Windows XPInstalling an LPR printer in Windows Vista Select the LPR Byte Counting Enabled check boxSetting up printing in Mac OS Click ContinueRequirements Setting up your computer for printing Calibration Calibration overviewCalibration Touch the Device Color Space button Which the icons appear cyan, magenta, yellow, and then black Page Troubleshooting calibration Using a hot folder to print Printing a fileWindows and Mac OS Printing a file to the CX print serverPassword protect jobs Double-click the desired hot folder-for examplePassword protect jobs Printing a file in Windows and Mac OS File processing Printing from the colorServer Importing and printing a job Paper stock windowPrinting copies of a job Resubmitting a jobEditing a job Previewing an RTP file Moving a page in a jobDeleting a page from a job Merging pages into a jobClick Merge Job Rotating pagesReplacing pages Verifying the content of the job Finding the Cmyk values of a specific areaPreflight check Preflight reportPerforming a preflight check Viewing and printing a preflight report Preflight report windowHiRes Spot ColorsFonts Font LibraryProofing the job using color sets FoundPrinting and reviewing color sets Assigning a color set to your jobSelect Mixed paper size document Printing using the manual duplex wizardPrinting a file that contains more than one paper size Running a rush job Submitting a rush jobManaging jobs Archival and retrieval of jobsArchiving a job Retrieving a jobClick Retrieve Forwarding a job to another CX print serverFrom the File menu, select Retrieve from archive Duplicating jobs Accounting ViewerCreating a customized view in the Accounting Viewer Customization in the Accounting ViewerShow, hide, and move columns in the Accounting Viewer table Exporting a PostScript file Job reportExporting files Exporting an RTP file Managing profiles Managing colorColor management on the CX print server Resource list, select Profile Manager Importing a destination profileImporting a source profile Resource list, select Media and Color Manager Mapping media using the Media and Color Manager toolImporting a device link profile Managing calibration tables Calibrations windowCalibration table list Calibration table Info Data tabCalibration table Info Graph tab Adding an entry to a calibration tableNext Spot Color Editor overviewAdding a spot color Editing a spot color Deleting a spot colorTest-printing spot colors Spot color dictionary list, select Custom DictionaryMeasuring a spot color with the X-Rite i1 spectrophotometer Spot color variations overviewSelecting a spot color variation Printing a spot color variationClick Print Variations Protecting specific spot colorsProtecting an RGB color as a spot color Protecting a Cmyk color as a spot color Color adjustment with the Gradation ToolProtecting a gray color as a spot color Creating and editing a gradation table Color adjustment with the Gradation Tool Cmyk area, select Preserve black color Printing a job in grayscale modePrinting color jobs as black and white Printing using imposition Production workflowsImposition overview Imposition methodsPreviewing an imposition layout Cut and stackSaddle stitch Perfect boundFor Trim size, select Custom Printing a business card jobImposition method list, select Step & Repeat Printing a saddle-stitch job Click Spacing & MarksImposition Template Builder tool Imposition Template Builder overviewCreating an imposition template From the Tools menu, select Imposition Template BuilderImposition template viewer window Simulating a job with your templateUnder Orientation, select Portrait or Landscape FrontEditing an imposition template Click View Simulated JobClick Rotate Select the Apply changes to front and back check boxPrinting with exceptions Adding exceptions to your jobClick Exceptions Click Advanced OptionsDynamic page exceptions and setpagedevice commands Deleting exceptions from your jobPrinting dynamic page exceptions Click Save or SubmitTabs plug-in overview Tabs plug-in window Length WidthText Font ColorUnderline AlignmentWrap text Text on both sidesTab number DirectionVertical Counter-clockwise Clockwise Saved Settings Creating and printing tabsSave DeleteProduction workflows Select the Mixed page size document check box Managing tabsChanging the location of a tab Removing a page or tab from the file Replacing a page with a tabInserting a tab before or after a specific Saving the tab settings Deleting saved tab settingsSaved Settings list, and then click Apply Working with near-line finishersGenerating a corner mark and barcode Finishing tab, select Near-line finisherInstalling the Remote Scan Application in Windows Installing the Remote Scan Application in the MacScanning documents Remote Scan ApplicationCreating a scan box Click ScanBox Manager Select SecuritySelect Send to Email Touch Scan SettingsScanning a document on the Xerox Color 550/560 Printer Saving scanned files to your computer Scanning documents VDP document formats 10Variable data printing jobsVariable data printing jobs Variable Print Specification PpmlManaging VDP elements Caching global VDP elementsArchiving VDP elements Resource list, select Cached VDP ElementsRetrieving VDP elements Deleting VDP elements11Job parameters Print tab in the job parameters windowPrint mode Paper stockInterleave TrayGallop Layout OrientationImposition tab in the job parameters window Imposition method MethodPreview Size Trim sizeTemplates Layout SimplexDuplex HTH Duplex HTTMarks Saddle stitch or Perfect boundMargins GutterCreep BleedMaximum bleed or enter a size for Custom bleed size Quality tab in the job parameters window Trapping Enable trapping Overprint Black overprintScreening PostScriptOverprint Color mode Color Adjustments BrightnessColor tab in the job parameters window ContrastPrint grays using Addition, you can Apply only when R, G, B values areGradation Black dry tonerCmyk rendering IntentEmulate source Paper tintSelect Preserve pure CMY colors If you select Emulate source paper tint, Absolute isProtected colors Preserve pure CMY colors-Preserves pure cyanUse protected Cmyk values-Retains Cmyk colors Use protected RGB values-Retains RGB colors asFinishing tab in the job parameters window Advanced Top Advanced StackerProfessional Top ProfessionalLead CenterExceptions tab in the job parameters window Services tab in the job parameters window Admin Print adminJob flow To Delete printed jobs from storageWorkflow Job Deletion Delete printed jobsFrom storage Delete failed jobsHigh resolution Low resolutionPreflight Run preflight Split to BookletsColor server ColorantMedia Color profiles114 Job parameters 12Setting up your color server Server SetupNetwork Setup Preferences windowSelecting the Disable guest connection check box Configuration BackupMail Service SecurityPre-RIP Preview LocalizationDeletion policy Queues Manager Job batching policyHeld jobs policy Parallel RIPSetting up e-mail and text message accounts Click SMS and Mail accounts Setting up a virtual printerVirtual printers Adding and editing a virtual printer Maintaining your settings Restoring the settings for a default virtual printerBacking up the configuration Click Restore DefaultsClick Start Restore Restoring the configurationConfiguration backup area, click Start Backup Tools for maintaining your system 13Working with color server tools on your computer Remote Site Manager overviewActivating the remote tools PreferencesInstalling the Remote Site Manager Adding to the Remote Site ManagerRemote Workspace overview Using the EZ Connect tool to view the printer statusConnecting to the workspace from your computer Using the Web Center Connecting to the Web CenterInstalling the Office Hot Folder tool Office Hot Folder toolClick Create HF Using the Office Hot Folder tool to printCreating an Office hot folder Creo Color Server Job Ticket overview Language settingsCreo Color Server Job Ticket software Start Programs Creo Color Server Creating and managing job ticketsCreating a job ticket in Windows Submitting a file with job ticket for printing From the Tools menu, select Use JT Settings FromLoading job parameters from a selected server Easy VDP File Creator tool Selecting an Easy VDP File Creator templateAdding records manually to your variable data job Click Continue to add data records. NextAdding records from a database to your variable data job Creating and printing the variable data job136 Working with color server tools on your computer 14Troubleshooting Job History windowHandling alerts and failed jobs Aborting a jobResume printing Resume printingAlerts window Printing system messages140 Troubleshooting 15Glossary Brightness CacheCalibration curve Click chargeColor correction Color gamutColor management Color mappingComposite file Composite mode ContrastConventional screening CreepDCS desktop color separation DensitometerDensity Density rangeDevice-independent color space Device link profileDevice profile Dot areaGray component replacement GCR Frequency-modulated FM screeningFrozen job Gray balanceLong-edge first LEF Lookup table LUTPPD PostScript Printer Description Pre-separated filePrinter description file Process Process colorsPSImage Relative colorimetricRTP ready-to-print job Screen angleShadows SheetSource profile Spine trim sizeSpot color Spot color libraryVariable print specification TintTonal calibration TrappingIndex Running a rush job 40 submitting a rush job Index 155
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560, 550 specifications

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