Send Exchange meeting invitation

default value is configured in TMS. Setting this parameter to ‘Automatic call launch’ will cause the video conference to be set up automatically when the meeting is due. Setting launch type to ‘Manual Call launch’ requires an end user to confirm the call setup from each of the endpoints before the call is initi- ated.

Billing code

This field allows you to enter the billing code which shall be used for the book- ing. If a billing code is set, meeting participants need to enter this code before joining the meeting.

Password

This field allows you to assign a password to the conference. Participants call- ing in to the conference will have to enter this password to be able to join the conference.

Include Web Conference

This enables a web or data conference to be booked with the meeting. If set to ‘Yes’, the meeting will only be booked if a web conference reservation be in- cluded. If set to ‘If possible’ the meeting will try to include a web conference, but will be booked even if a web conference reservation could not be done. Includ- ing a web conference gives a link in the invitation e-mail, where the participants can share desktop screens in addition to the video conference.

Secure Conference

Enables secure conferences by encrypting the videoconference call.

Restrict ISDN

Allows you to specify if the conference should call restrict (56kbps) or not.

Display Option to Extend Meeting

Allows you to specify if the conference master should be presented with the option to extend the meeting using the quick keys on his remote control.

Add External

By pressing the ‘Add External’ button, a pop-up window will allow you to add external dial-in or dial-out participants.

For Dial-Out participants, i.e. participant that will be dialled up by TMS, enter the phone number they are reachable at and specify what kind of equipment that shall be used. Options here are ‘Video ISDN’, ‘Video IP’ , ‘Telephone’, ‘IP Telephone’,’ 3G’ or ‘SIP’. Press the ‘Add’ button when done entering informa- tion about a participant.

For Dial-In participants, select the ‘Dial-In’ folder in the pop-up window and en- ter a reference name for the participant. Also select the kind of equipment that will be used when calling in. Options are the same as for Dial-Out. Press the ‘Add’ button when done entering information about a participant. Resources will be set aside for these participants to dial into the videoconference.

You can also delete selected dial-in or dial-out participants by selecting them and pressing the ‘Delete Selection’ button.

Notes

The Notes field is a message area where you can insert additional comments on the video booking. This information will be stored along with the meeting booking on the TMS server. If the booked videosystems are linked up with a contact person who receives emails when a system is booked, the person will also get this message.

When you are done entering all the needed information into your meeting re- quest, press the ‘Send’ button on the meeting invitation. Exchange will now contact the TMS server and try to book the requested videoconference system at the given time. If the booking is successful, a pop-up window will be dis-