OmniWare Pro 12 ScanSoft manual Saving and exporting

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Chapter 5

Saving and exporting

Once you have acquired at least one image for a document, you can export the image(s) to file. Once you have recognized at least one page, you can export recognition results – a single page, selected pages or the whole document – to a target application by saving to file, copying to Clipboard or sending to a mailing application. Saving as an OmniPage Document is always possible.

This chapter presents the following topics:

XSaving original images

XSaving recognition results

•Saving a document as you work

•Selecting a formatting level

•Selecting advanced saving options

•Saving to PDF

XCopying pages to Clipboard

XSending pages by mail

A document remains in OmniPage Pro after export. This allows you to save, copy or send its pages repeatedly, for example with different formatting levels, using different file types, names or locations. You can also add or re-recognize pages or modify the recognized text.

With automatic processing and using the OCR Wizard, you specify the first saving destination before processing starts. When the last available

OmniPage Pro User’s Guide

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Contents Page G a L N O T I C E S N T E N T S O C E S S I N G D O C U M E N T S O O F I N G a N D E D I T I N G D E Scanning and other information This User’s Guide Online HelpReadme File Bold Using this GuideContext-Sensitive Help Getting online HelpOnline Html Help Tech Notes Glossary Installation and setup System requirements To install OmniPage Pro Installing OmniPage ProBefore installing OmniPage Pro Setting up your scanner with OmniPage Pro Setting up your scanner with OmniPage Pro How to start the program Registering your software New features in OmniPage ProDramatic increase in accuracy Streamlined interfaceFormatting levels for display and saving Better proofing and verifyingSuperior page analysis Advanced saving optionsIntroduction OmniPage Pro’s OCR capabilities What is optical character recognitionGraphics Text formattingBasic processing steps Documents in OmniPage ProBring a set of images into OmniPage Pro Perform OCR to generate editable textImage Panel OmniPage DesktopToolbars Menu barText Editor Image PanelOmniPage Toolbox Thumbnails Managing documentsDocument Manager Deleting pages from a document Customizing Document Manager columnsClosing a document OmniPage DocumentsPrinting a document How to save to OPD Why save to OPDScanner SettingsDirect OCR ProcessText Editor ProofingCustom Layout Processing documents Scanning and recognizing a single Quick Start GuideLoading and recognizing sample image files Quick Start Guide Automatic Processing overviewManual CombinedAt a later time Using the OCR WizardOther applications Automatic processing Stopping and restarting automatic processing Manual processing Start automatically and finish manually Combined processingStart manually and finish automatically Processing with the OCR Wizard Processing from other applications How to use Direct OCR How to set up Direct OCRHow to use OmniPage Pro with PaperPort Processing with Schedule OCR Input from image files Defining the source of page imagesScan black and white Input from scannerScan grayscale Scan colorBrightness and contrast Scanning with an ADFScanning without an ADF Describing the layout of the documentMultiple columns, no table Single column, no tableSingle column with table SpreadsheetAutomatic zoning Zones and backgroundsAuto-zone a whole Auto-zone a part of aAuto-zone a page background Manual zoningDrawing zones on an ignore background Drawing zones on a process backgroundProcess zone olive Zone types and propertiesText zone brown Ignore zone grayTable zone blue Graphic zone greenMake an irregular zone by addition Working with zonesDraw a single zone Split a zone Join two zones of the same typeMake an irregular zone by subtraction Table grids in the image Insert column dividers Insert row dividersMove dividers Remove dividersHow to modify a zone template Using zone templatesHow to save a zone template How to delete a template file How to unload a templateHow to replace one template with another Proofing and editing Green Non-dictionary words These were recognized Editor display and viewsNo Formatting view Retain Fonts and Paragraphs viewTrue Page view Proofreading OCR resultsVerifying text Verifying text Starting a user dictionary User dictionariesLoading or unloading a user dictionary Editing or deleting a user dictionaryManual training TrainingIntelliTrain Training files Editing paragraph attributes Text and image editingEditing character attributes Tables Paragraph stylesHyperlinks Editing in TrueOn-the-fly editing To hear text Use these keys Reading text aloudYou also have the following keyboard controls Saving and exporting Saving original images Saving recognition results Saving a document as you work No Formatting NF Selecting a formatting levelRetain Fonts and Paragraphs RFP Flowing Page FPTrue Page TP Spreadsheet Selecting advanced saving optionsChapter Copying pages to Clipboard To send pages by e-mail Sending pages by mailTo copy pages to the Clipboard Saving and exporting Technical information Solutions to try first TroubleshootingTo test OmniPage Pro in VGA mode Windows NT Testing OmniPage ProIncreasing disk space Increasing memory resourcesText does not get recognized properly System or performance problems during OCR Problems with fax recognitionOdma support Advanced features in Schedule OCRFile types for opening and saving images Supported file typesRFP File types for saving recognition resultsTo uninstall or reinstall OmniPage Pro Uninstalling the softwareD E Index Processing steps, 21 Overview of processing Index