Savin 2045 appendix Sending Stored Scan Data by E-mail, Preparation for Sending by E-mail

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4.Sending Stored Scan Data by E-mail

Stored scan data can be sent to a specified destination using e-mail. This chapter explains the preparation for sending data by e-mail, various display screens, de- livery procedures, and how to check the sending result when this function is used.

Preparation for Sending by E-mail

To send an e-mail, the preparation described below is required.

1

Connect to Network

2

Make System Settings

3

Make Scanner

Settings

4

Make E-mail Settings

5

Install Software

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use a wireless LAN (optional).

See Network Guide.

Make the network or the destination (sender) settings in System Settings.

See Network Guide,General Settings Guide.

Make settings for sending e-mail such as e-mail information lan- guage and file type priority.

See p.11 “Initial Scanner Setup”.

Make settings for sending e-mail such as for the SMTP server and TCP/IP using a client computer's Web browser.

See Network Guide.

Set up an e-mail server as necessary.

For information about setting up an e-mail server, see the in- struction manuals of the e-mail server to be used and the soft- ware to be installed.

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Contents Printer/Scanner Unit Type Page Manuals for This Machine Manuals for DeskTopBinder V2 Lite Manuals for ScanRouter V2 LiteOther manuals Table of Contents Specifications TroubleshootingPreparation for Delivering Delivering Stored Scan DataSymbols How to Read This ManualPreparation LimitationNames of Major Options Mail OutlineThis machine Client computerNetwork Delivery Scanner This machine Client computerDelivery server Document Server Network Twain Scanner User Tools/Counter key Names and Functions of Control PanelCheck Modes key Clear Modes keyDisplay Contents Using e-mail Using as a network delivery scannerNetwork Scanner Initial Scanner Setup Default SettingsScanner Features Preparations for Use as a Network Scanner Resolution Basic SettingsScan Type Image DensityPress Scanner Features Setting procedurePress the User Tools/Counter key Enter the name, and then press OKEnter the scan size area with the number keys Selecting a custom sizeDeleting programmed scan settings Scanner SettingsSend/Store Connection Timeout Press the User Tools/Counter key. B Press Scanner FeaturesCompression Black & White Update Delivery Server Destination ListCompression Gray Scale Destination List PriorityOriginal Setting Job Reset Time in Adding OriginalMail Information Language Original Orientation PriorityMixed Original Sizes Priority Switch to BatchPrint & Delete Scanner Journal Select TitleChange the setting Subject SettingsPress the item to be set Enter the subject stringSelect the subject you want to de- lete Deleting programmed subject settingsAuto Run Program Installing SoftwareInstallation Sequence Software for Using a Network Twain Scanner Select a setup language, and then click OKClick Twain Driver Select a language, and then click OK Software for Using the Network Delivery Scanner FunctionClick DeskTopBinder V2 Lite DeskTopBinder V2 LiteList of Files Software Supplied on CD-ROMType2045 Twain Driver File storage folderDeskTopBinder V2 Lite ScanRouter V2 Lite Software installed with DeskTopBinder V2 LiteSoftware installed with ScanRouter V2 Lite Placing Originals Specifying Original Orientation and Setting OriginalsThat the top edge touches the rear Exposure glassOriginals that can and cannot be Placed in the ADF Placing in the Auto Document FeederAnother way is to place the top edges of the originals first For a Network Delivery Scanner and E-mail Original Orientation and Scan AreaOrientation selection One-sided original/Two-sided original selectionSADF/Batch selection Mixed size selectionScanning Originals in Several Times Press OKOpen the Scanner Properties dia- log box Make settings for scanning area and original orientation Make settings for delivering, sending by e-mail, or storingPlace the originals Preparation for Sending by E-mail Sending Stored Scan Data by E-mailRegistration No Screen ConfigurationManual Input Attach Senders Name Attach Sub- ject File TypePress Switch Destination List Press E-mail Procedure for Sending E-mailPress the Scanner key Make sure that no previous set- tings remainUsing a short ID number to select a destination When selecting a destination from the listManual entry of an e-mail address Press Registration NoPress Srch.by Dest.Name/Index Searching for a destination to selectSrch.by Dest.Name/Index and Search by E-mail Press SearchRecalling stored scan settings Making the settings individuallyChecking selected destinations Using a short ID number to specify a sender name When selecting a sender from the listPress Attach Senders Name Select the senderSearching for a sender to select Enter part of the sender namePress OK Select the sender Manual entry of a subject When selecting a subject from the listPress Attach Subject Press Attach Subject Press Manual InputPress the Start key Simultaneous Storage Sending of E-mailPress Store File Press OK twice Press the Start keyCancel Checking the Status of E-mailItems that can be checked Sending Stored Scan Data by E-mail Preparation for Delivering Using the Network Delivery Scanner FunctionSwitch Destination List/Search Network Delivery Scanner IconAttach Senders Name Attach Sub- ject Delivery Procedure Press Switch Destination List Press Delivery ServerDelivering Stored Scan Data When selecting a destination from the list Press Search Press Search by User Name Manual entry of a destinationEnter the destination Enter part of the destination name Press OK To enter more destinations, re- peat steps a to CChecking selected destinations Using a short ID number to specify a sender name Soft keyboard is displayed for entering a sender name Simultaneous Delivery and Storage Checking the Status of Delivery Network Delivery ScannerScreen Using the Document Server Function Storing Data Storage ProcedurePress OK Make the settings for storing scanned data files Making settings individuallyPress Store Only Specify file informationSpecifying a user name Specifying file informationPress Store File Press File Information Press User NamePress Password Specifying a passwordSpecifying a file name Press File NamePress Select Stored File Press Manage/Delete File Viewing a List of Stored FilesViewing the List When using the Document Server function onlySend When displaying information of a selected stored fileConnected device name Folder contents displayUser name All UsersSearching by user name Searching for FilesSearching by file name Enter the file name to search forDelivering or Sending Stored Files Select a file to be delivered or sentTo select multiple files, repeat step B Managing Stored Files Deleting FilesSelect the file to be deleted Changing the user name Changing File InformationPress Delete File Press Change User NamePress Change Password Changing the passwordChanging the file name Press Change File NamePreparation for Using the Network Twain Scanner Using the Network Twain Scanner FunctionScanning Originals Click Preview When you want to configure the scanning areaClick Close Click ScanFunctions of the Twain Driver Scanning Mode RegistrationAutomatic Tilt Correction Printing to the ImageWhen Gray Scale is selected as the Scan Type Relationship between Resolution and Data SizeFor Use as Network Twain Scanner Relationship between Resolution and Data Size TIFF/JPEG Tiff Troubleshooting When Scanning Is Not Performed as ExpectedWhen the Delivery Function Does Not Work Message Causes and Solutions When an Error Message Appears on the Control PanelSize B4S JIS A4R A4S Message Causes and Solutions Message Causes and Solutions Troubleshooting Cess Mask settings in User Tools When an Error Message Appears on the ComputerMinistrator Tions Specifications Index Start key GB GB Means Power ON. c means Stand by GB GB B548-8700