Panasonic KX-FL503HK manual Using the unit with an answering machine

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Activate the answering machine.

Receiving Faxes

Using the unit with an answering machine!

Setting up the fax machine and an answering machine

1 Connect the answering machine.

Remove the stopper and connect the cord.

Stopper

		Answering machine
	Telephone line cord	(not included)

	(not included)
2	Set the number of rings on the answering machine to less than 4.
	This will allow the answering machine to answer the call first.
	●
3	Record a greeting message on the answering machine.
	Example: “This is (your name, business and/or telephone number). We are unable to

answer the phone right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.”

●We recommend you record your message around 10 seconds long and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

4

5 Set the receive mode of the fax machine to TEL mode (p. 42) or FAX ONLY mode (p. 43). ●If you set to FAX ONLY mode, set the ring count in FAX ONLY mode to more than 4

(feature #06 on page 55). Using FAX ONLY mode will allow you to receive faxes if the answering machine is full.

6 Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 56.

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Contents Operating Instructions PFQX1509ZA WM0101EN0Thank you for purchasing a Panasonic facsimile For your future referenceSafety instructions Important safety instructionsLaser radiation Fuser unitToner cartridge Drum unitInstallation Other InformationTable of Contents Copy Accessories Included accessoriesAccessory information Model No Usage SpecificationsHelp Button Help functionHelp Easy DialDocument guides Handset Finding the ControlsOverview Location ONE-TOUCH DialGreen drum surface SetupToner cartridge and drum unit Toner save feature Paper tray, document stacker and paper stacker Paper trayDocument stacker Paper stackerRecording paper Adding paperConnections Setting the date and time Date and time, your logo and facsimile telephone numberMenu Menu Easy Dial SET StopHandset Mute Setting your logoMenu Flash Easy Dial SET Display order of characters To select characters using Easy DialTo select characters with the dial keypad Setting your facsimile telephone number To correct a mistake To delete a numberVolumes Adjusting volumesRinger volume Handset receiver volumeAutomatic Dialing Storing names and telephone numbers in ONE-TOUCH DialFlash Directory ProgramStoring names and telephone numbers in Easy Dial Editing and erasing a stored name and number Editing a stored name and numberErasing a stored station and item Easy Dial SET Directory Program StopMaking a voice call using ONE-TOUCH Dial and Easy Dial Using ONE-TOUCH DialUsing Easy Dial Lower Dial NAME/TEL NO. Stop MonitorHow Caller ID is displayed Caller ID service from your phone companyCaller ID Viewing and calling back using caller information Caller ID SearchMonitor NAME/TEL no Display while viewingConfirming caller information using the Caller ID list Printing and erasing the Caller ID listCaller ID Print Caller ID Print Stop SETEasy Dial Lower SET Caller ID Search Storing caller information in ONE-TOUCH Dial and Easy DialFor Easy Dial Rotate Easy Dial Voice Contact Initiating voice contactReceiving a request for voice contact Press MonitorResolution Sending FaxesSending a fax manually FAX StartSending a fax using ONE-TOUCH Dial Easy Dial Stop Resolution Lower ONE-TOUCH Dial FAX StartDocument weight Documents you can sendMaximum size Effective scanning areaReports for confirmation Sending reportJournal report Sample of a sending reportBroadcast transmission Programming the stationsManual Broad Broadcast ONE-TOUCHAdding a new station Easy Dial SET Directory ProgramErasing a stored station Manual Broad Broadcast Easy Dial Stop Resolution FAX Start SETSending the same document to pre-programmed parties Setting the unit to receive faxes Receiving FaxesWith a PC Remote Fax activationTEL mode Answering all calls manually Activating TEL modeReceiving a fax manually Stop FAX StartFAX only mode All calls are received as faxes Activating FAX only modeUsing the unit with an answering machine Setting up the fax machine and an answering machineHow the fax machine and answering machine work Receiving a voice message and fax document in one callReceiving voice calls Receiving fax callsTEL/FAX delayed ring count Voice call To set TEL/FAX modeCall is received Silent fax recognition ring countWhen an extension telephone is connected TEL/FAX delayed ring countUsing with an answering machine and computer Extension telephoneTurning the Auto Answer mode on remotely To switch to the FAX only modeTo switch to the TEL/FAX mode Menu SETBlack list function PressDisplay Menu Easy Dial Stop SETMenu Monitor Easy Dial SET REDIAL/PAUSE Pager call when the unit receives a faxWhen your pager receives a pager call To select the resolution according to the type of document Copy Start Stop Collate Resolution Copy ZoomCopying Making a copyTo reduce or enlarge a document To collate multiple copiesGeneral programming method Features SummaryProgramming Programming table Basic featuresError How to set menu options OFFTone BellAdvanced features #22#23 #25Normal #41 #44#46 #49#76 #68#70 FAX only #77#78 #79Reports Error MessagesCommunication message Error Cause & solution Code Display message Cause & solution DisplayUnit is warming up. Wait for a while Operations Problem Cause & solution Cannot send documents Problem Cause & solution Cannot receive documentsOther party complains that Letters on their receivedProblem Cause & solution Printing quality is poor Problem Cause & solution Cannot select the desiredReceive mode Problem Cause & solution Unit does not make a copyIf a power failure occurs Fuser unit gets hot Do not touch it JamsDocument jams sending Near the drum and toner unit When the recording paper has jammed in the unitRecording paper jam When the recording paper was not fed into the unit properly No feeding or multiple feeding occurs while sendingCleaning Cleaning the inside of the unitRemove the drum and toner unit by Fuser unit gets hot ReplacementReplacing the toner cartridge and the drum unit Pull up the right edge of the used toner Waste disposal method Easy Dial SET Stop Printed ReportsReference lists and reports Specifications Technical data about this productToner life for KX-FA76A Toner lifeDrum life Index IndexIndex 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan