Panasonic KX-FL503HK manual How the fax machine and answering machine work, Receiving voice calls

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Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically when the machine detects a fax calling tone.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.

Note:

●Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1.The caller calls your fax machine.

●The answering machine will answer the call.

2.The caller can leave a message after the greeting message.

3.The caller presses 9 (pre-selected fax activation code).

●The fax machine will activate the fax function.

4.The caller presses the start button to send a document.

Note:

●The fax activation code can be changed in feature #41 (p. 59).

●If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

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Contents PFQX1509ZA WM0101EN0 Operating InstructionsFor your future reference Thank you for purchasing a Panasonic facsimileImportant safety instructions Safety instructionsFuser unit Laser radiationToner cartridge Drum unitOther Information InstallationTable of Contents Copy Included accessories AccessoriesAccessory information Model No Usage SpecificationsHelp function Help ButtonHelp Easy DialFinding the Controls OverviewDocument guides Handset ONE-TOUCH Dial LocationSetup Toner cartridge and drum unitGreen drum surface Toner save feature Paper tray Paper tray, document stacker and paper stackerDocument stacker Paper stackerAdding paper Recording paperConnections Date and time, your logo and facsimile telephone number Setting the date and timeMenu Menu Easy Dial SET StopSetting your logo Menu Flash Easy Dial SETHandset Mute To select characters using Easy Dial To select characters with the dial keypadDisplay order of characters To correct a mistake To delete a number Setting your facsimile telephone numberAdjusting volumes VolumesRinger volume Handset receiver volumeStoring names and telephone numbers in ONE-TOUCH Dial Automatic DialingFlash Directory ProgramStoring names and telephone numbers in Easy Dial Editing a stored name and number Editing and erasing a stored name and numberEasy Dial SET Directory Program Stop Erasing a stored station and itemUsing ONE-TOUCH Dial Making a voice call using ONE-TOUCH Dial and Easy DialUsing Easy Dial Lower Dial NAME/TEL NO. Stop MonitorCaller ID service from your phone company Caller IDHow Caller ID is displayed Caller ID Search Viewing and calling back using caller informationMonitor NAME/TEL no Display while viewingPrinting and erasing the Caller ID list Confirming caller information using the Caller ID listCaller ID Print Caller ID Print Stop SETStoring caller information in ONE-TOUCH Dial and Easy Dial For Easy Dial Rotate Easy DialEasy Dial Lower SET Caller ID Search Initiating voice contact Voice ContactReceiving a request for voice contact Press MonitorSending Faxes ResolutionSending a fax manually FAX StartEasy Dial Stop Resolution Lower ONE-TOUCH Dial FAX Start Sending a fax using ONE-TOUCH DialDocuments you can send Document weightMaximum size Effective scanning areaSending report Reports for confirmationJournal report Sample of a sending reportProgramming the stations Broadcast transmissionManual Broad Broadcast ONE-TOUCHEasy Dial SET Directory Program Adding a new stationErasing a stored station Easy Dial Stop Resolution FAX Start SET Sending the same document to pre-programmed partiesManual Broad Broadcast Receiving Faxes Setting the unit to receive faxesRemote Fax activation With a PCActivating TEL mode TEL mode Answering all calls manuallyReceiving a fax manually Stop FAX StartActivating FAX only mode FAX only mode All calls are received as faxesSetting up the fax machine and an answering machine Using the unit with an answering machineReceiving a voice message and fax document in one call How the fax machine and answering machine workReceiving voice calls Receiving fax callsTo set TEL/FAX mode TEL/FAX delayed ring count Voice callCall is received Silent fax recognition ring countTEL/FAX delayed ring count When an extension telephone is connectedExtension telephone Using with an answering machine and computerTo switch to the FAX only mode Turning the Auto Answer mode on remotelyTo switch to the TEL/FAX mode Menu SETPress Black list functionDisplay Menu Easy Dial Stop SETPager call when the unit receives a fax When your pager receives a pager callMenu Monitor Easy Dial SET REDIAL/PAUSE Copy Start Stop Collate Resolution Copy Zoom To select the resolution according to the type of documentCopying Making a copyTo collate multiple copies To reduce or enlarge a documentFeatures Summary ProgrammingGeneral programming method Basic features ErrorProgramming table OFF How to set menu optionsTone Bell#22 Advanced features#23 #25Normal #44 #41#46 #49#68 #70#76 #77 FAX only#78 #79Error Messages Communication message Error Cause & solution CodeReports Display Display message Cause & solutionUnit is warming up. Wait for a while Operations Problem Cause & solution Cannot receive documents Problem Cause & solution Cannot send documentsOther party complains that Letters on their receivedProblem Cause & solution Cannot select the desired Problem Cause & solution Printing quality is poorReceive mode Problem Cause & solution Unit does not make a copyIf a power failure occurs Jams Document jams sendingFuser unit gets hot Do not touch it When the recording paper has jammed in the unit Recording paper jamNear the drum and toner unit No feeding or multiple feeding occurs while sending When the recording paper was not fed into the unit properlyCleaning the inside of the unit CleaningRemove the drum and toner unit by Replacement Replacing the toner cartridge and the drum unitFuser unit gets hot Pull up the right edge of the used toner Waste disposal method Printed Reports Reference lists and reportsEasy Dial SET Stop Technical data about this product SpecificationsToner life Drum lifeToner life for KX-FA76A Index IndexIndex 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan