Ricoh MP1350 manual Scan to Email Cont’d

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Scan

Scan to Email (Cont’d)

Users can also choose to preview pages in full color be- fore committing a scan file. On the preview, window users can zoom in to check the legibility of the document and browse from page to page if required. This valuable fea- ture ensures that data capture is accurate, saving valu- able processing time later in the document handling phase.

The preview was high enough in quality to be able to read text down to an 8 point size with ease.

The Preview mode is an invaluable tool that allows Ricoh users to check that each file is to a high enough quality before committing the job to the outgoing transmission queue.

Another valuable feature that Ricoh has included in the scan function is the ability to attach previously stored files to email functions. To do this, users select the ‘Select Stored File’ icon on the lower left side of the scan win- dow. The user can then browse stored files as file lists or view thumbnails and simply choose those files that they wish to use. This can save valuable time when process- ing repeat documents such as information brochures, order forms, T&Cs alongside hard copy scan workflows.

For internal communications where bandwidth may limit file size transfers via email, users can also store docu- ments on the hard drive of the device and instead send an email with a URL Link that allows the recipient to download the file across the network without having to go via the SMTP mail server, thus avoiding bandwidth limita- tions.

Last, but by no means least, is the ability to scan in full color. This valuable feature is a clear differentiator be- tween the device and most of its rivals which are still lim- ited to monochrome scanning. See later in the report for more information on the color scanning capabilities of the device.

Copyright © 2006 MCA Internet, LLC dba BERTL.

Ricoh Aficio MP1350

13 November 2006

All Rights Reserved. The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document. This document may only be viewed electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly prohibited. BERTL accepts no responsibility for any inaccuracies or omissions contained in this document.

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Contents Ricoh Aficio MP1350 What’s Inside Accessibility Device Features Summary IntroductionPaper Handling Paper Input Reloading Paper Supplies What WE LikedPaper Handling Paper Output/Finishing Paper Handling Paper Output/Finishing Routine Maintenance Toner ReplacementMaintenance Features Summary Clearing Paper JamsPaper Jam Removal Toner Replacement Process Administrators Device ManagementGeneral Office Users Ricoh’s Device Management UtilitiesWhat WE Liked Status Monitoring Job Queue ReportingSecurity Settings Scan Templates Address Book ManagementCost Control Reporting Email Notification Alerts Job Log ManagementSafeguarding Data Controlling AccessSecurity Features Summary SecurityWhat WE Liked Accessibility User Accessibility to Device ControlsUser Accessibility for Paper Refilling User Accessibility for Paper Jam RemovalCopy Copy Image Quality Copyright 2006 MCA Internet, LLC dba Bertl November Print On Demand Are All Documents the Same?Do All Devices Offer the Same Capabilities? FutureDocument Server from Control Panel Document Server from Printer Driver Document Server from Web Browser What WE Liked Print Print Productivity Bandwidth ComparisonRicoh Batch Printing Solutions Batch Printing CapabilitiesPCL6 Print Driver Functionality Rpcs Print Driver Functionality Copyright 2006 MCA Internet, LLC dba Bertl November Image Quality What WE Liked Scan Address Book IntegrationDestinations Security Integration with Third-Party ApplicationsScan to Email Scan to Email Cont’d Scan Data Capture Accuracy Scan Scan Data Capture Productivity ResultsBatch and Mixed Media Scanning Capabilities Mixed Media and Batch ScanningBatch/Job Build Scanning Observations There is a Perfect Weight Original Handling CapabilitiesCoated Surfaces Help Printing But Hinder Scanning Damaged Originals Can Create RejectionsWho Uses Color Dropout? What Is Color Dropout?Color Dropout Productivity What WE Liked Summing Up About Bertl
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