Ricoh 450, 350 manual Key Operator Tools, Protection from unauthorized tele- phone line access

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Security Functions of This Machine

❖Protection of received documents stored in a Personal Box (Facsimile mode)

Printing documents stored in a Personal Box is not possible unless a password is entered using the control panel. Your documents are safe from being viewed by other people.

Note

❒If you enter a password incor- rectly, an error message will ap- pear:”Password entered is not correct”. Press [Exit], and then enter the password again. When the machine is operating in se- curity modes, if you enter an in- correct password three times consecutively, personal box ac- cess will be denied. You will be unable to access the box even if you subsequently enter the password correctly. Once docu- ment access is refused, even if you subsequently enter the cor- rect password, the message “Password entered is not cor- rect” will appear. To release the lock, turn off the main power switch, and then turn it on to re- enter.

❖Key Operator Tools

You can program a Key Operator Code so that only authorized oper- ators can change security settings.

❖Protection from unauthorized tele- phone line access

Protection from unauthorized tele- phone line access Only faxes and CSS/Ricoh service cent communi- cations are accepted. Dial-up and other forms of telephone line ac- cess are barred.

Reference

"Using CSS (CUSTOMER SUP-

PORT SYSTEM)" in the Copy

Reference

7

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Contents 350/450 Series Page Table of Contents Page Certified Version ISO15408 Security CapabilityPage Public Facilities Operating EnvironmentGeneral Office Reference Key Operator SettingsEr, press Display Password with All Initial SettingsUser Settings Protection of documents stored in the document server Security Functions of This MachineKey Operator Tools Protection from unauthorized tele- phone line accessBPress Stop Canceling a transmission using the Change/Stop TX FileAPress the Clear/Stop key CPress Stop Transmission Canceling a Transmission While the Message is Being SentLimitation APress Change/Stop TX FileCanceling a transmission using the Clear/Stop key APress the Clear Modes key on the machines control panel Canceling a Print JobResetting this machine Protecting Documents Stored in the Document Server BPress the Scan Original Reference Scanning in Document Server modeTo set the file name Press the File NamePress the User Name To set the passwordTo set the user name Press the File Management To change the file name, user name, or passwordFPress the Start key GPress the Scanning FinishedBPress the line for the document you want to print Printing Saved DocumentsAPress the Document Server key EEnter the required number of prints using the number keys User Name, File Name, or Deleting Saved DocumentsEPress the Delete key to delete it BPress the Store File Scanning in Copy modeAPress the Copy key Printing Saved Documents EEnter the required number of prints using the number keys Deleting Saved Documents APress the Scanner key Scanning in Scanner ModeTemporarily changing the scan settings Calling up stored scan settingsPress User Name Specifying the user nameEEnter the desired information Enter the desired user name and press OKPress File Name Specifying a passwordPress Password Specifying a file nameCSelect the file to be deleted Deleting Stored FilesGPress the Start key If Store & Transmit was selectedFPress Exit Delivering Stored FilesDPress Delete File EPress DeleteDPress OK CTo select multiple files, repeat step BStoring Documents Making SettingsBClick the Print Setting tab Storing from Printer DriverIClick OK Setup tab SettingsSend to Document Server BClick the Store/History tab When Using PostScript 3 Printer Driver Optional on WindowsAAccess the Printer Properties dia- log box FMake other print settings if nec- essaryUser ID Store/History tabProtecting Documents Stored in the Document Server GClick Print to start printing When Using MacintoshStore/History menu User ID Store/History menuSecurity Settings Managing Saved Documents Deleting Saved Documents EPress the Delete key to delete it Programing a User Name Scanning in Facsimile ModeESet the user name, file name and password if necessary Press File Info. SettingEnter the file name Setting a File NamePress File Info. Setting Press the File Name Press the user name to be pro- gramedHPress the Start key Setting a PasswordPress File Info. Setting Press Password Press Change File Name APress Sub TX ModeFile Manage Changing a File NameDelete File Changing the PasswordPress Change Password Changing a User NameGPress OK HPress OK Press Select Stored FileDPress the document you want to delete EPress Delete File FPress DeleteCSelect the documents to be sent Specifying Documents from the File ListBSelect Select Stored File Press or select the user name of the document to be sent Specifying Documents from the File NameSpecifying Documents from the User Name Press the Search by User Name keyHDial and press the Start key GPress OKCSelect the document to be printed Printing Stored DocumentsBPress Select Stored File Press Search by File Name Selecting a Document from File ListSpecifying a Document from the File Name Specifying a Document from the User NameFPress Print File or Print 1st DPress View Locked Print jobs Printing a Locked Print FileBPress View Locked Print jobs Deleting Locked Print FilesDPress Delete EEnter the password using the number keys and press OKCEnter a box you want to print Printing Personal Box MessagesAPress Information BSelect Print Personal Box FileEPress Exit When password is requiredEnter a password Press OK DPress the Start keySelect Key Operator Code Selecting All Initial SettingsPress User Tools/Counter key Display Password with Stored FileAPress User Tools/Counter key. BPress System Settings Programming/Changing Key Operator CodeGPress the User Tools/Counter key Delivery Server IP AddressPrograming/Editing Personal Boxes FPress Personal Box Programing a PasswordTNext Programing a ReceiverDeleting Personal Boxes Press ReceiverIPress the User Tools/Counter key FSelect a box you want to deleteGPress Delete HPress ExitWhen using security modes, note the following Index Copyright 350/450 Series Operating Instructions Security