Ricoh 450, 350 Specifying a file name, Specifying a password, Press File Name, Press Password

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Protecting Documents Stored in the Document Server

Specifying a file name

Note

❒Scan data files are automatically named SCAN0001, SCAN0002, etc. If desired, you can change the file name.

❒You can use the same file name for different files.

APress [File Name].

The file name entry screen ap- pears.

BEnter the desired file name.

Reference

For information about how to input characters, see the System Settings manual.

CPress [OK].

The new file name is set.

Specifying a password

APress [Password].

The password entry screen ap- pears.

BEnter a password consisting of four numbers.

CPress [OK].

The password is set.

Note

❒The security is not guaranteed if no password is entered.

Important

❒Take care not to forget the password. If you have for- gotten the password, contact the system administrator.

FTo use the network delivery scan- ner function, press [OK].

The display returns to the scanner function screen.

When not using the network deliv- ery scanner function, this step is not required. Go to step G.

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Contents 350/450 Series Page Table of Contents Page Certified Version ISO15408 Security CapabilityPage General Office Operating EnvironmentPublic Facilities Reference Key Operator SettingsEr, press Display Password with All Initial SettingsUser Settings Protection of documents stored in the document server Security Functions of This MachineKey Operator Tools Protection from unauthorized tele- phone line accessAPress the Clear/Stop key Canceling a transmission using the Change/Stop TX FileBPress Stop CPress Stop Transmission Canceling a Transmission While the Message is Being SentLimitation APress Change/Stop TX FileCanceling a transmission using the Clear/Stop key Resetting this machine Canceling a Print JobAPress the Clear Modes key on the machines control panel Protecting Documents Stored in the Document Server BPress the Scan Original Reference Scanning in Document Server modeTo set the file name Press the File NameTo set the user name To set the passwordPress the User Name Press the File Management To change the file name, user name, or passwordFPress the Start key GPress the Scanning FinishedAPress the Document Server key Printing Saved DocumentsBPress the line for the document you want to print EEnter the required number of prints using the number keys User Name, File Name, or Deleting Saved DocumentsEPress the Delete key to delete it APress the Copy key Scanning in Copy modeBPress the Store File Printing Saved Documents EEnter the required number of prints using the number keys Deleting Saved Documents APress the Scanner key Scanning in Scanner ModeTemporarily changing the scan settings Calling up stored scan settingsPress User Name Specifying the user nameEEnter the desired information Enter the desired user name and press OKPress File Name Specifying a passwordPress Password Specifying a file nameCSelect the file to be deleted Deleting Stored FilesGPress the Start key If Store & Transmit was selectedFPress Exit Delivering Stored FilesDPress Delete File EPress DeleteDPress OK CTo select multiple files, repeat step BStoring Documents Making SettingsBClick the Print Setting tab Storing from Printer DriverIClick OK Setup tab SettingsSend to Document Server BClick the Store/History tab When Using PostScript 3 Printer Driver Optional on WindowsAAccess the Printer Properties dia- log box FMake other print settings if nec- essaryUser ID Store/History tabProtecting Documents Stored in the Document Server GClick Print to start printing When Using MacintoshStore/History menu User ID Store/History menuSecurity Settings Managing Saved Documents Deleting Saved Documents EPress the Delete key to delete it Programing a User Name Scanning in Facsimile ModeESet the user name, file name and password if necessary Press File Info. SettingEnter the file name Setting a File NamePress File Info. Setting Press the File Name Press the user name to be pro- gramedPress File Info. Setting Press Password Setting a PasswordHPress the Start key Press Change File Name APress Sub TX ModeFile Manage Changing a File NameDelete File Changing the PasswordPress Change Password Changing a User NameGPress OK HPress OK Press Select Stored FileDPress the document you want to delete EPress Delete File FPress DeleteBSelect Select Stored File Specifying Documents from the File ListCSelect the documents to be sent Press or select the user name of the document to be sent Specifying Documents from the File NameSpecifying Documents from the User Name Press the Search by User Name keyHDial and press the Start key GPress OKBPress Select Stored File Printing Stored DocumentsCSelect the document to be printed Press Search by File Name Selecting a Document from File ListSpecifying a Document from the File Name Specifying a Document from the User NameFPress Print File or Print 1st DPress View Locked Print jobs Printing a Locked Print FileBPress View Locked Print jobs Deleting Locked Print FilesDPress Delete EEnter the password using the number keys and press OKCEnter a box you want to print Printing Personal Box MessagesAPress Information BSelect Print Personal Box FileEPress Exit When password is requiredEnter a password Press OK DPress the Start keySelect Key Operator Code Selecting All Initial SettingsPress User Tools/Counter key Display Password with Stored FileAPress User Tools/Counter key. BPress System Settings Programming/Changing Key Operator CodePrograming/Editing Personal Boxes Delivery Server IP AddressGPress the User Tools/Counter key FPress Personal Box Programing a PasswordTNext Programing a ReceiverDeleting Personal Boxes Press ReceiverIPress the User Tools/Counter key FSelect a box you want to deleteGPress Delete HPress ExitWhen using security modes, note the following Index Copyright 350/450 Series Operating Instructions Security