Ricoh 450, 350 manual Deleting Saved Documents

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Protecting Documents Stored in the Document Server

Deleting Saved Documents

You should delete any of the saved documents using the control panel of the machine.

This section describes how to delete saved documents.

Important

❒You can save up to 3,000 docu- ments in the Document Server. No more documents can be saved, when there are 3,000 documents in the Document Server. You should delete unnecessary documents.

❒You can set the timer to delete the documents stored in the Docu-

ment Server with the User Tools. ⇒ “Delete All Files” in the System Settings manual.

Note

❒You can delete all the saved docu-

ments at a time with the User Tools. ⇒ “Delete All Files” in the System Settings manual.

Follow these steps to delete saved documents.

APress the {Document Server} key.

The “Select Files to Print” display appears.

BSelect a document you want to de-

lete by pressing the name of it.

The selected name is highlighted.

Note

❒You can search the document you desire by the file name or the user name.

❒You can sort the files in order of

[User Name], [File Name], or

[Date]. Press the key you want to sort by.

❒Restrictions on entries are as follows:

•User name: up to 16 characters

•File name: up to 16 characters

❒If you cannot choose the desired document by its name, you can print the first page to check the contents. Press the line for the desired document, and press

the [Print 1st Page] key followed by the {Start} key.

❒Press the selected line again to cancel the print job.

❒If you select a document which requires a password, the “Input the Password ” window ap- pears. Enter your password us- ing the number keys, and press the [OK] key.

❒If you enter an incorrect pass- word for a document three times consecutively, document access is refused. Turn off the main power switch, and then turn it on to re-enter correctly. However, access attempts for other documents are still ac- cepted.

❒To delete the value entered, press the [Clear] or {Clear/Stop} key. To cancel a selected docu- ment, press the [Cancel] key.

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Contents 350/450 Series Page Table of Contents Page Certified Version ISO15408 Security CapabilityPage Operating Environment General OfficePublic Facilities Reference Key Operator SettingsEr, press Display Password with All Initial SettingsUser Settings Protection of documents stored in the document server Security Functions of This MachineKey Operator Tools Protection from unauthorized tele- phone line accessCanceling a transmission using the Change/Stop TX File APress the Clear/Stop keyBPress Stop CPress Stop Transmission Canceling a Transmission While the Message is Being SentLimitation APress Change/Stop TX FileCanceling a transmission using the Clear/Stop key Canceling a Print Job Resetting this machineAPress the Clear Modes key on the machines control panel Protecting Documents Stored in the Document Server BPress the Scan Original Reference Scanning in Document Server modeTo set the file name Press the File NameTo set the password To set the user namePress the User Name Press the File Management To change the file name, user name, or passwordFPress the Start key GPress the Scanning FinishedPrinting Saved Documents APress the Document Server keyBPress the line for the document you want to print EEnter the required number of prints using the number keys User Name, File Name, or Deleting Saved DocumentsEPress the Delete key to delete it Scanning in Copy mode APress the Copy keyBPress the Store File Printing Saved Documents EEnter the required number of prints using the number keys Deleting Saved Documents APress the Scanner key Scanning in Scanner ModeTemporarily changing the scan settings Calling up stored scan settingsPress User Name Specifying the user nameEEnter the desired information Enter the desired user name and press OKPress File Name Specifying a passwordPress Password Specifying a file nameCSelect the file to be deleted Deleting Stored FilesGPress the Start key If Store & Transmit was selectedFPress Exit Delivering Stored FilesDPress Delete File EPress DeleteDPress OK CTo select multiple files, repeat step BStoring Documents Making SettingsBClick the Print Setting tab Storing from Printer DriverIClick OK Setup tab SettingsSend to Document Server BClick the Store/History tab When Using PostScript 3 Printer Driver Optional on WindowsAAccess the Printer Properties dia- log box FMake other print settings if nec- essaryUser ID Store/History tabProtecting Documents Stored in the Document Server GClick Print to start printing When Using MacintoshStore/History menu User ID Store/History menuSecurity Settings Managing Saved Documents Deleting Saved Documents EPress the Delete key to delete it Programing a User Name Scanning in Facsimile ModeESet the user name, file name and password if necessary Press File Info. SettingEnter the file name Setting a File NamePress File Info. Setting Press the File Name Press the user name to be pro- gramedSetting a Password Press File Info. Setting Press PasswordHPress the Start key Press Change File Name APress Sub TX ModeFile Manage Changing a File NameDelete File Changing the PasswordPress Change Password Changing a User NameGPress OK HPress OK Press Select Stored FileDPress the document you want to delete EPress Delete File FPress DeleteSpecifying Documents from the File List BSelect Select Stored FileCSelect the documents to be sent Press or select the user name of the document to be sent Specifying Documents from the File NameSpecifying Documents from the User Name Press the Search by User Name keyHDial and press the Start key GPress OKPrinting Stored Documents BPress Select Stored FileCSelect the document to be printed Press Search by File Name Selecting a Document from File ListSpecifying a Document from the File Name Specifying a Document from the User NameFPress Print File or Print 1st DPress View Locked Print jobs Printing a Locked Print FileBPress View Locked Print jobs Deleting Locked Print FilesDPress Delete EEnter the password using the number keys and press OKCEnter a box you want to print Printing Personal Box MessagesAPress Information BSelect Print Personal Box FileEPress Exit When password is requiredEnter a password Press OK DPress the Start keySelect Key Operator Code Selecting All Initial SettingsPress User Tools/Counter key Display Password with Stored FileAPress User Tools/Counter key. BPress System Settings Programming/Changing Key Operator CodeDelivery Server IP Address Programing/Editing Personal BoxesGPress the User Tools/Counter key FPress Personal Box Programing a PasswordTNext Programing a ReceiverDeleting Personal Boxes Press ReceiverIPress the User Tools/Counter key FSelect a box you want to deleteGPress Delete HPress ExitWhen using security modes, note the following Index Copyright 350/450 Series Operating Instructions Security