Ricoh 450, 350 manual Selecting All Initial Settings, Select Key Operator Code

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Key Operator Tools (for Administrator)

Key Operator Tools (for Administrator)

Key Operator Tools include security settings. You can program a Key Op- erator Code to prevent unauthorized persons from changing User Tools settings or finding a password. Make sure you enter a Key Operator Code using an eight-digit number to ensure security.

With User Tools, the following securi- ty settings can be made:

•Programming a Key Operator Code

•Displaying a password with a stored file

•Programming the IP address of a delivery server

•Programming and editing Personal Boxes

-The display that appears when a Key Operator Code has been programmed

When Key Operator Code is programed and turned on, users have to enter a programed Key Operator Code to oper- ate the User Tools and Key Operator Tools. This prevents unauthorized peo- ple from changing registrations.

Note

❒You can change the Key Operator Code on or off with "System Settings".

❒When you set the Key Operator Code active, enter a code with the number keys and select [Partial] or

[All Initial Settings] to limit access. The factory default is set to "Par- tial". Make sure you enter a Key Operator Code using an eight-dig- it number to ensure security.

•Selecting [Partial]

Only the Key Operator Tools are protected with a Key Opera- tor Code.

•Selecting [All Initial Settings]

The key Operator Tools and User Tools are protected with a Key Operator Code.

APress the {User Tools/Counter} key. If you have selected [All Initial Set- tings], go to step C.

BSelect [Key Operator Code].

CEnter 8 digit Key Operator Code with the number Keys.

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Contents 350/450 Series Page Table of Contents Page Certified Version ISO15408 Security CapabilityPage Public Facilities Operating EnvironmentGeneral Office Er, press Display Password with Key Operator SettingsAll Initial Settings ReferenceUser Settings Protection of documents stored in the document server Security Functions of This MachineKey Operator Tools Protection from unauthorized tele- phone line accessBPress Stop Canceling a transmission using the Change/Stop TX FileAPress the Clear/Stop key Limitation Canceling a Transmission While the Message is Being SentAPress Change/Stop TX File CPress Stop TransmissionCanceling a transmission using the Clear/Stop key APress the Clear Modes key on the machines control panel Canceling a Print JobResetting this machine Protecting Documents Stored in the Document Server To set the file name Scanning in Document Server modePress the File Name BPress the Scan Original ReferencePress the User Name To set the passwordTo set the user name FPress the Start key To change the file name, user name, or passwordGPress the Scanning Finished Press the File ManagementBPress the line for the document you want to print Printing Saved DocumentsAPress the Document Server key EEnter the required number of prints using the number keys User Name, File Name, or Deleting Saved DocumentsEPress the Delete key to delete it BPress the Store File Scanning in Copy modeAPress the Copy key Printing Saved Documents EEnter the required number of prints using the number keys Deleting Saved Documents APress the Scanner key Scanning in Scanner ModeTemporarily changing the scan settings Calling up stored scan settingsEEnter the desired information Specifying the user nameEnter the desired user name and press OK Press User NamePress Password Specifying a passwordSpecifying a file name Press File NameGPress the Start key Deleting Stored FilesIf Store & Transmit was selected CSelect the file to be deletedDPress Delete File Delivering Stored FilesEPress Delete FPress ExitDPress OK CTo select multiple files, repeat step BBClick the Print Setting tab Making SettingsStoring from Printer Driver Storing DocumentsIClick OK Setup tab SettingsSend to Document Server AAccess the Printer Properties dia- log box When Using PostScript 3 Printer Driver Optional on WindowsFMake other print settings if nec- essary BClick the Store/History tabUser ID Store/History tabProtecting Documents Stored in the Document Server GClick Print to start printing When Using MacintoshStore/History menu User ID Store/History menuSecurity Settings Managing Saved Documents Deleting Saved Documents EPress the Delete key to delete it ESet the user name, file name and password if necessary Scanning in Facsimile ModePress File Info. Setting Programing a User NamePress File Info. Setting Press the File Name Setting a File NamePress the user name to be pro- gramed Enter the file nameHPress the Start key Setting a PasswordPress File Info. Setting Press Password File Manage APress Sub TX ModeChanging a File Name Press Change File NamePress Change Password Changing the PasswordChanging a User Name Delete FileDPress the document you want to delete Press Select Stored FileEPress Delete File FPress Delete GPress OK HPress OKCSelect the documents to be sent Specifying Documents from the File ListBSelect Select Stored File Specifying Documents from the User Name Specifying Documents from the File NamePress the Search by User Name key Press or select the user name of the document to be sentHDial and press the Start key GPress OKCSelect the document to be printed Printing Stored DocumentsBPress Select Stored File Specifying a Document from the File Name Selecting a Document from File ListSpecifying a Document from the User Name Press Search by File NameFPress Print File or Print 1st DPress View Locked Print jobs Printing a Locked Print FileBPress View Locked Print jobs Deleting Locked Print FilesDPress Delete EEnter the password using the number keys and press OKAPress Information Printing Personal Box MessagesBSelect Print Personal Box File CEnter a box you want to printEnter a password Press OK When password is requiredDPress the Start key EPress ExitSelect Key Operator Code Selecting All Initial SettingsAPress User Tools/Counter key. BPress System Settings Display Password with Stored FileProgramming/Changing Key Operator Code Press User Tools/Counter keyGPress the User Tools/Counter key Delivery Server IP AddressPrograming/Editing Personal Boxes FPress Personal Box Programing a PasswordDeleting Personal Boxes Programing a ReceiverPress Receiver TNextGPress Delete FSelect a box you want to deleteHPress Exit IPress the User Tools/Counter keyWhen using security modes, note the following Index Copyright 350/450 Series Operating Instructions Security