Ricoh 450 Printing Personal Box Messages, APress Information, BSelect Print Personal Box File

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Personal Boxes

Personal Boxes

Use this function to receive private documents utilizing this machine like

apost-office box. Printing received documents in a Personal Box is not possible unless a password is entered using the control panel. Your docu- ments are thereby safe from being viewed by other people.

Printing Personal Box

Messages

Note

❒If you enter an incorrect password for a document three times consec- utively, document access is re- fused. Turn off the main power switch, and then turn it on to re-en- ter correctly. However, access at- tempts for other documents are still accepted.

❒Once you have entered an incor- rect password, it takes longer (more than one minute) than usual before the machine is ready for op- eration after power on.

❒Personal Box messages will be de- leted when all the messages in that Personal Box have been printed. Note that if you interrupt printing, messages already printed will be left in the box.

Reference

For details, see "Printing Personal Box Messages" in the Facsimile Reference manual

APress [Information].

The Information menu is shown.

BSelect [Print Personal Box File].

CEnter a box you want to print.

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Contents 350/450 Series Page Table of Contents Page Certified Version ISO15408 Security CapabilityPage Operating Environment General OfficePublic Facilities Reference Key Operator SettingsEr, press Display Password with All Initial SettingsUser Settings Protection of documents stored in the document server Security Functions of This MachineKey Operator Tools Protection from unauthorized tele- phone line accessCanceling a transmission using the Change/Stop TX File APress the Clear/Stop keyBPress Stop CPress Stop Transmission Canceling a Transmission While the Message is Being SentLimitation APress Change/Stop TX FileCanceling a transmission using the Clear/Stop key Canceling a Print Job Resetting this machineAPress the Clear Modes key on the machines control panel Protecting Documents Stored in the Document Server BPress the Scan Original Reference Scanning in Document Server modeTo set the file name Press the File NameTo set the password To set the user namePress the User Name Press the File Management To change the file name, user name, or passwordFPress the Start key GPress the Scanning FinishedPrinting Saved Documents APress the Document Server keyBPress the line for the document you want to print EEnter the required number of prints using the number keys User Name, File Name, or Deleting Saved DocumentsEPress the Delete key to delete it Scanning in Copy mode APress the Copy keyBPress the Store File Printing Saved Documents EEnter the required number of prints using the number keys Deleting Saved Documents APress the Scanner key Scanning in Scanner ModeTemporarily changing the scan settings Calling up stored scan settingsPress User Name Specifying the user nameEEnter the desired information Enter the desired user name and press OKPress File Name Specifying a passwordPress Password Specifying a file nameCSelect the file to be deleted Deleting Stored FilesGPress the Start key If Store & Transmit was selectedFPress Exit Delivering Stored FilesDPress Delete File EPress DeleteDPress OK CTo select multiple files, repeat step BStoring Documents Making SettingsBClick the Print Setting tab Storing from Printer DriverIClick OK Setup tab SettingsSend to Document Server BClick the Store/History tab When Using PostScript 3 Printer Driver Optional on WindowsAAccess the Printer Properties dia- log box FMake other print settings if nec- essaryUser ID Store/History tabProtecting Documents Stored in the Document Server GClick Print to start printing When Using MacintoshStore/History menu User ID Store/History menuSecurity Settings Managing Saved Documents Deleting Saved Documents EPress the Delete key to delete it Programing a User Name Scanning in Facsimile ModeESet the user name, file name and password if necessary Press File Info. SettingEnter the file name Setting a File NamePress File Info. Setting Press the File Name Press the user name to be pro- gramedSetting a Password Press File Info. Setting Press PasswordHPress the Start key Press Change File Name APress Sub TX ModeFile Manage Changing a File NameDelete File Changing the PasswordPress Change Password Changing a User NameGPress OK HPress OK Press Select Stored FileDPress the document you want to delete EPress Delete File FPress DeleteSpecifying Documents from the File List BSelect Select Stored FileCSelect the documents to be sent Press or select the user name of the document to be sent Specifying Documents from the File NameSpecifying Documents from the User Name Press the Search by User Name keyHDial and press the Start key GPress OKPrinting Stored Documents BPress Select Stored FileCSelect the document to be printed Press Search by File Name Selecting a Document from File ListSpecifying a Document from the File Name Specifying a Document from the User NameFPress Print File or Print 1st DPress View Locked Print jobs Printing a Locked Print FileBPress View Locked Print jobs Deleting Locked Print FilesDPress Delete EEnter the password using the number keys and press OKCEnter a box you want to print Printing Personal Box MessagesAPress Information BSelect Print Personal Box FileEPress Exit When password is requiredEnter a password Press OK DPress the Start keySelect Key Operator Code Selecting All Initial SettingsPress User Tools/Counter key Display Password with Stored FileAPress User Tools/Counter key. BPress System Settings Programming/Changing Key Operator CodeDelivery Server IP Address Programing/Editing Personal BoxesGPress the User Tools/Counter key FPress Personal Box Programing a PasswordTNext Programing a ReceiverDeleting Personal Boxes Press ReceiverIPress the User Tools/Counter key FSelect a box you want to deleteGPress Delete HPress ExitWhen using security modes, note the following Index Copyright 350/450 Series Operating Instructions Security