Ricoh 350, 450 manual Printing a Locked Print File, DPress View Locked Print jobs

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Security Settings

Locked Print

Use this function for privacy when printing confidential documents on a shared network. Data is not printed but stored in the machine. When us- ing Locked Print, printing is not pos- sible unless a password is entered using the control panel. Your confi- dential documents are safe from be- ing viewed by other people.

Printing a Locked Print File

Reference

For details, see "Printing a Locked Print File" in the Printer Reference manual

Note

❒If you enter an incorrect password for a document three times consec- utively, document access is re- fused. Turn off the main power switch, and then turn it on to re-en- ter correctly. However, access at- tempts for other documents are still accepted.

❒If you turn off the main power switch, the document will be deleted.

❒Once you have entered an incor- rect password, it takes longer (more than one minute) than usual before the machine is ready for op- eration after power on.

AConfigure the locked print in the properties of the printer driver.

Reference

For details on configuring the RPCS™ printer driver, see the corresponding Help files.

BClick [OK] in the application's print dialog box to start printing.

The locked print job is sent to the machine.

COn the machine's control panel, press the {Printer} key to display the Printer Screen.

Screen	User Tools/Counter
Screen
Contrast
	Copy
	Document Server
	Facsimile
	Printer
	Scanner
	ZCAS030E

DPress [View Locked Print jobs].

A list of the locked print files stored in the machine is displayed.

The date and time when the job was sent from the computer, as well as the User ID is displayed.

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Contents 350/450 Series Page Table of Contents Page ISO15408 Security Capability Certified VersionPage Operating Environment General OfficePublic Facilities Key Operator Settings Er, press Display Password withAll Initial Settings ReferenceUser Settings Security Functions of This Machine Protection of documents stored in the document serverProtection from unauthorized tele- phone line access Key Operator ToolsCanceling a transmission using the Change/Stop TX File APress the Clear/Stop keyBPress Stop Canceling a Transmission While the Message is Being Sent LimitationAPress Change/Stop TX File CPress Stop TransmissionCanceling a transmission using the Clear/Stop key Canceling a Print Job Resetting this machineAPress the Clear Modes key on the machines control panel Protecting Documents Stored in the Document Server Scanning in Document Server mode To set the file namePress the File Name BPress the Scan Original ReferenceTo set the password To set the user namePress the User Name To change the file name, user name, or password FPress the Start keyGPress the Scanning Finished Press the File ManagementPrinting Saved Documents APress the Document Server keyBPress the line for the document you want to print EEnter the required number of prints using the number keys Deleting Saved Documents User Name, File Name, orEPress the Delete key to delete it Scanning in Copy mode APress the Copy keyBPress the Store File Printing Saved Documents EEnter the required number of prints using the number keys Deleting Saved Documents Scanning in Scanner Mode APress the Scanner keyCalling up stored scan settings Temporarily changing the scan settingsSpecifying the user name EEnter the desired informationEnter the desired user name and press OK Press User NameSpecifying a password Press PasswordSpecifying a file name Press File NameDeleting Stored Files GPress the Start keyIf Store & Transmit was selected CSelect the file to be deletedDelivering Stored Files DPress Delete FileEPress Delete FPress ExitCTo select multiple files, repeat step B DPress OKMaking Settings BClick the Print Setting tabStoring from Printer Driver Storing DocumentsIClick OK Settings Setup tabSend to Document Server When Using PostScript 3 Printer Driver Optional on Windows AAccess the Printer Properties dia- log boxFMake other print settings if nec- essary BClick the Store/History tabStore/History tab User IDProtecting Documents Stored in the Document Server When Using Macintosh GClick Print to start printingStore/History menu Store/History menu User IDSecurity Settings Managing Saved Documents Deleting Saved Documents EPress the Delete key to delete it Scanning in Facsimile Mode ESet the user name, file name and password if necessaryPress File Info. Setting Programing a User NameSetting a File Name Press File Info. Setting Press the File NamePress the user name to be pro- gramed Enter the file nameSetting a Password Press File Info. Setting Press PasswordHPress the Start key APress Sub TX Mode File ManageChanging a File Name Press Change File NameChanging the Password Press Change PasswordChanging a User Name Delete FilePress Select Stored File DPress the document you want to deleteEPress Delete File FPress Delete GPress OK HPress OKSpecifying Documents from the File List BSelect Select Stored FileCSelect the documents to be sent Specifying Documents from the File Name Specifying Documents from the User NamePress the Search by User Name key Press or select the user name of the document to be sentGPress OK HDial and press the Start keyPrinting Stored Documents BPress Select Stored FileCSelect the document to be printed Selecting a Document from File List Specifying a Document from the File NameSpecifying a Document from the User Name Press Search by File NameFPress Print File or Print 1st Printing a Locked Print File DPress View Locked Print jobsDeleting Locked Print Files BPress View Locked Print jobsEEnter the password using the number keys and press OK DPress DeletePrinting Personal Box Messages APress InformationBSelect Print Personal Box File CEnter a box you want to printWhen password is required Enter a password Press OKDPress the Start key EPress ExitSelecting All Initial Settings Select Key Operator CodeDisplay Password with Stored File APress User Tools/Counter key. BPress System SettingsProgramming/Changing Key Operator Code Press User Tools/Counter keyDelivery Server IP Address Programing/Editing Personal BoxesGPress the User Tools/Counter key Programing a Password FPress Personal BoxPrograming a Receiver Deleting Personal BoxesPress Receiver TNextFSelect a box you want to delete GPress DeleteHPress Exit IPress the User Tools/Counter keyWhen using security modes, note the following Index Copyright 350/450 Series Operating Instructions Security