Ricoh 350, 450 manual Deleting Saved Documents

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Security Settings

Deleting Saved Documents

You should delete any of the saved documents using the control panel of the machine.

This section describes how to delete saved documents.

Important

❒You can save up to 3,000 documents in the Document Server. No more docu- ments can be saved, when there are 3,000 documents in the Document Server. You should delete unnecessary documents.

❒You can set the timer to delete the documents stored in the Document Server with the User Tools. ⇒ “Delete All Files” in the System Settings manual.

Note

❒You can delete all the saved documents at a time with the User Tools. ⇒ “De- lete All Files” in the System Settings manual.

Follow these steps to delete saved documents.

APress the {Document Server} key.

The “Select Files to Print” display appears.

BSelect a document you want to delete by pressing the name of it.

The selected name is highlighted.

Note

❒You can search the document you desire by the file name or the user name.

❒You can sort the files in order of [User Name], [File Name], or [Date]. Press the key you want to sort by.

❒If you cannot choose the desired document by its name, you can print the

first page to check the contents. Press the line for the desired document, and press the [Print 1st Page] key followed by the {Start} key.

❒Press the selected line again to cancel the print job.

❒If you select a document which requires a password, the “Input the Pass- word” window appears. Enter your password using the number keys, and

press the [OK] key. To delete the value entered, press the [Clear] or {Clear/Stop} key. To cancel a selected document, press the [Cancel] key.

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Contents 350/450 Series Page Table of Contents Page ISO15408 Security Capability Certified VersionPage General Office Operating EnvironmentPublic Facilities All Initial Settings Key Operator SettingsEr, press Display Password with ReferenceUser Settings Security Functions of This Machine Protection of documents stored in the document serverProtection from unauthorized tele- phone line access Key Operator ToolsAPress the Clear/Stop key Canceling a transmission using the Change/Stop TX FileBPress Stop APress Change/Stop TX File Canceling a Transmission While the Message is Being SentLimitation CPress Stop TransmissionCanceling a transmission using the Clear/Stop key Resetting this machine Canceling a Print JobAPress the Clear Modes key on the machines control panel Protecting Documents Stored in the Document Server Press the File Name Scanning in Document Server modeTo set the file name BPress the Scan Original ReferenceTo set the user name To set the passwordPress the User Name GPress the Scanning Finished To change the file name, user name, or passwordFPress the Start key Press the File ManagementAPress the Document Server key Printing Saved DocumentsBPress the line for the document you want to print EEnter the required number of prints using the number keys Deleting Saved Documents User Name, File Name, orEPress the Delete key to delete it APress the Copy key Scanning in Copy modeBPress the Store File Printing Saved Documents EEnter the required number of prints using the number keys Deleting Saved Documents Scanning in Scanner Mode APress the Scanner keyCalling up stored scan settings Temporarily changing the scan settingsEnter the desired user name and press OK Specifying the user nameEEnter the desired information Press User NameSpecifying a file name Specifying a passwordPress Password Press File NameIf Store & Transmit was selected Deleting Stored FilesGPress the Start key CSelect the file to be deletedEPress Delete Delivering Stored FilesDPress Delete File FPress ExitCTo select multiple files, repeat step B DPress OKStoring from Printer Driver Making SettingsBClick the Print Setting tab Storing DocumentsIClick OK Settings Setup tabSend to Document Server FMake other print settings if nec- essary When Using PostScript 3 Printer Driver Optional on WindowsAAccess the Printer Properties dia- log box BClick the Store/History tabStore/History tab User IDProtecting Documents Stored in the Document Server When Using Macintosh GClick Print to start printingStore/History menu Store/History menu User IDSecurity Settings Managing Saved Documents Deleting Saved Documents EPress the Delete key to delete it Press File Info. Setting Scanning in Facsimile ModeESet the user name, file name and password if necessary Programing a User NamePress the user name to be pro- gramed Setting a File NamePress File Info. Setting Press the File Name Enter the file namePress File Info. Setting Press Password Setting a PasswordHPress the Start key Changing a File Name APress Sub TX ModeFile Manage Press Change File NameChanging a User Name Changing the PasswordPress Change Password Delete FileEPress Delete File FPress Delete Press Select Stored FileDPress the document you want to delete GPress OK HPress OKBSelect Select Stored File Specifying Documents from the File ListCSelect the documents to be sent Press the Search by User Name key Specifying Documents from the File NameSpecifying Documents from the User Name Press or select the user name of the document to be sentGPress OK HDial and press the Start keyBPress Select Stored File Printing Stored DocumentsCSelect the document to be printed Specifying a Document from the User Name Selecting a Document from File ListSpecifying a Document from the File Name Press Search by File NameFPress Print File or Print 1st Printing a Locked Print File DPress View Locked Print jobsDeleting Locked Print Files BPress View Locked Print jobsEEnter the password using the number keys and press OK DPress DeleteBSelect Print Personal Box File Printing Personal Box MessagesAPress Information CEnter a box you want to printDPress the Start key When password is requiredEnter a password Press OK EPress ExitSelecting All Initial Settings Select Key Operator CodeProgramming/Changing Key Operator Code Display Password with Stored FileAPress User Tools/Counter key. BPress System Settings Press User Tools/Counter keyPrograming/Editing Personal Boxes Delivery Server IP AddressGPress the User Tools/Counter key Programing a Password FPress Personal BoxPress Receiver Programing a ReceiverDeleting Personal Boxes TNextHPress Exit FSelect a box you want to deleteGPress Delete IPress the User Tools/Counter keyWhen using security modes, note the following Index Copyright 350/450 Series Operating Instructions Security