Ricoh 450, 350 manual Managing Saved Documents, Printing Saved Documents

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Protecting Documents Stored in the Document Server

Managing Saved Documents

By using the machine as a network printer with TCP/IP protocol, you can check or delete documents saved in Document Server from a Ridoc Desk 2000 / Lt networked computer. You can control printing from the computer as well as from the control panel.

Note

❒For details about operating Ridoc Desk 2000 / Lt, see Help for Ridoc Desk 2000 / Lt.

Printing Saved Documents

Document Server allows you to print documents sent from a computer. Register a file name, user name or user ID (according to operating system or printer driver) as follows.

Operating system		Description

Windows	RPCS (standard)	Click the [Setup] tab (when
		[Multi-tab]is selected) or the
		[Print Settings] tab (when [Cus-
		tom Setting] is selected), and
		then click [Details…] to display
		the [Job Type Details] dialog
		box. In the [Job Type Details] di-
		alog box, enter a file name and
		user name.

	PostScript 3 (optional)	Click the [Store/History] tab,
		and then enter a user ID.

Macintosh		Click the [Store/History] menu,
		and then enter a user ID.

Important

❒Do not attempt to interrupt data being sent to the Document Server. If you ac- cidentally interrupt sending, delete the sent document using the control panel of the machine. For details about deleting, see Copy Reference.

❒No more than 200 documents can be stored in the server. Even if fewer than 200 documents are saved, when a document of more than 1,000 pages is saved or memory is full, no more can be stored. Stored documents include the following:

•Documents scanned from document feeder or exposure glass saved in Document Server

❒Delete unnecessary documents whenever possible. For details about deleting, see Copy Reference.

Note

❒If you enter an incorrect password for a document three times consecutively, docu- ment access is refused. Turn off the main power switch, and then turn it on to re-enter correctly. However, access attempts for other documents are still accepted.

❒Enter Password using 4-digit number.

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Contents 350/450 Series Page Table of Contents Page Certified Version ISO15408 Security CapabilityPage Operating Environment General OfficePublic Facilities Er, press Display Password with Key Operator SettingsAll Initial Settings ReferenceUser Settings Protection of documents stored in the document server Security Functions of This MachineKey Operator Tools Protection from unauthorized tele- phone line accessCanceling a transmission using the Change/Stop TX File APress the Clear/Stop keyBPress Stop Limitation Canceling a Transmission While the Message is Being SentAPress Change/Stop TX File CPress Stop TransmissionCanceling a transmission using the Clear/Stop key Canceling a Print Job Resetting this machineAPress the Clear Modes key on the machines control panel Protecting Documents Stored in the Document Server To set the file name Scanning in Document Server modePress the File Name BPress the Scan Original ReferenceTo set the password To set the user namePress the User Name FPress the Start key To change the file name, user name, or passwordGPress the Scanning Finished Press the File ManagementPrinting Saved Documents APress the Document Server keyBPress the line for the document you want to print EEnter the required number of prints using the number keys User Name, File Name, or Deleting Saved DocumentsEPress the Delete key to delete it Scanning in Copy mode APress the Copy keyBPress the Store File Printing Saved Documents EEnter the required number of prints using the number keys Deleting Saved Documents APress the Scanner key Scanning in Scanner ModeTemporarily changing the scan settings Calling up stored scan settingsEEnter the desired information Specifying the user nameEnter the desired user name and press OK Press User NamePress Password Specifying a passwordSpecifying a file name Press File NameGPress the Start key Deleting Stored FilesIf Store & Transmit was selected CSelect the file to be deletedDPress Delete File Delivering Stored FilesEPress Delete FPress ExitDPress OK CTo select multiple files, repeat step BBClick the Print Setting tab Making SettingsStoring from Printer Driver Storing DocumentsIClick OK Setup tab SettingsSend to Document Server AAccess the Printer Properties dia- log box When Using PostScript 3 Printer Driver Optional on WindowsFMake other print settings if nec- essary BClick the Store/History tabUser ID Store/History tabProtecting Documents Stored in the Document Server GClick Print to start printing When Using MacintoshStore/History menu User ID Store/History menuSecurity Settings Managing Saved Documents Deleting Saved Documents EPress the Delete key to delete it ESet the user name, file name and password if necessary Scanning in Facsimile ModePress File Info. Setting Programing a User NamePress File Info. Setting Press the File Name Setting a File NamePress the user name to be pro- gramed Enter the file nameSetting a Password Press File Info. Setting Press PasswordHPress the Start key File Manage APress Sub TX ModeChanging a File Name Press Change File NamePress Change Password Changing the PasswordChanging a User Name Delete FileDPress the document you want to delete Press Select Stored FileEPress Delete File FPress Delete GPress OK HPress OKSpecifying Documents from the File List BSelect Select Stored FileCSelect the documents to be sent Specifying Documents from the User Name Specifying Documents from the File NamePress the Search by User Name key Press or select the user name of the document to be sentHDial and press the Start key GPress OKPrinting Stored Documents BPress Select Stored FileCSelect the document to be printed Specifying a Document from the File Name Selecting a Document from File ListSpecifying a Document from the User Name Press Search by File NameFPress Print File or Print 1st DPress View Locked Print jobs Printing a Locked Print FileBPress View Locked Print jobs Deleting Locked Print FilesDPress Delete EEnter the password using the number keys and press OKAPress Information Printing Personal Box MessagesBSelect Print Personal Box File CEnter a box you want to printEnter a password Press OK When password is requiredDPress the Start key EPress ExitSelect Key Operator Code Selecting All Initial SettingsAPress User Tools/Counter key. BPress System Settings Display Password with Stored FileProgramming/Changing Key Operator Code Press User Tools/Counter keyDelivery Server IP Address Programing/Editing Personal BoxesGPress the User Tools/Counter key FPress Personal Box Programing a PasswordDeleting Personal Boxes Programing a ReceiverPress Receiver TNextGPress Delete FSelect a box you want to deleteHPress Exit IPress the User Tools/Counter keyWhen using security modes, note the following Index Copyright 350/450 Series Operating Instructions Security