Ricoh 3725e/F530/LF311/3310L Groups, Assigning the Group Functions to the Group key

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Groups

Groups

If you regularly broadcast documents to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialed in se- quence automatically.

There are two ways of programming Groups:

❖Registering groups in Quick Dial keys

If you register a group in a Quick Dial key, you can specify that group by pressing a Quick Dial key. However, if you use Quick Dial keys to register groups, you will be able to register fewer Quick Dial keys .

Note

❒You cannot register another function (Quick Dials) in a Quick Dial key already used for a group. Also, you cannot regis- ter groups in a Quick Dial key already used for another func- tion.

❖Assigning the Group Functions to the Group key

To assign the Group Function to the Group key, you must first as- sign the Group function to a User Function key. To send a fax, press the Group key, and then enter the group number (1 to 5). To select a Group using a Group key, one more step is required than when using a Quick Dial key. However, multiple Groups (a maximum of five) can be stored in a Group key, thus leaving the Quick Dial keys to be used more effectively.

Registering

You can register the following items in a Group:

•Destination fax numbers

•Group name (up to 20 characters)

You can enter destination numbers

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using Quick Dial keys, Speed Dials, or the number keys.

Note

❒You can register up to 5 Groups.

❒The maximum number of destina- tions you can register in a Group is 140.

❒The combined maximum number of destinations you can register in all Groups is 149. This 149 can be composed of up to 30 Quick Dial numbers, 50 Speed Dial numbers and 69 numbers entered directly with the number keys.

❒The number of destinations that can be registered with the number keys depends on how the machine is used. In theory you can register up to a combined maximum of 69 destinations with the number keys for all groups.

❒If you register 69 destinations with the number keys, Memory Trans- mission using the number keys be- comes unavailable, and only Immediate Transmission is avail- able.

❒If you register a Group with the number keys when a file is waiting to be transmitted, a message is shown. You sometimes cannot reg- ister any more destinations even when the number of specified des- tination is 68 or less.

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Contents Basic Features Introduction Table of Contents Registering Troubleshooting Page Page Remarque concernant les utilisateurs au Canada Safety During Operation Safety InformationPage Important Safety Instructions Important Safety InstructionsGrounding Position of theRCAUTION Label Energy Star Program SpecificationsEnergy Saving Modes Recycled Paper Symbols How to Read this ManualBasic Features this manual Advanced FeaturesManuals for This Machine Appendix InstallationFront View Guide to ComponentsHandset Option Power SwitchOriginal Tray Original guide Output tray guideControl Panel User Function keys Add Toner indicatorLoad Paper indicator Receive File indicatorNumber keys Status IndicatorsQuick Dial keys Quick Dial Key Flip PlateTurning On the Power Turn off the power switchStarting the Machine Reading the Display Reading the Display and Using KeysStandby Display Communication DisplayDisplay Prompts Getting Started Memory Transmission Transmission ModesFaxing Loading Originals Document Feeder Setting OriginalsHow to set A4, B5 JIS Japanese How to set A5 and 81/2⋅ 51/2size originalsOriginal Sizes Difficult to Detect Make sure that the Memory Trans- mission indicator is lit Memory TransmissionSet the original Press the Start key Canceling a Memory Transmission During TransmissionWhile the Original is Being Scanned While the Original is Awaiting Transmission Display the file you want to deletePress the OK key Press 0 or 1 to select Yes Check that the Memory Transmis- sion indicator is not lit Immediate TransmissionSet your original Reference Press the Clear/Stop key, and then remove the original Canceling an Immediate TransmissionBefore the Start key is Pressed After the Start key is PressedOriginal Type Scan SettingsResolution ResolutionHalftone Original TypeEntering Numbers Directly DialingMake sure that the machine is in standby display Using Quick DialsPause ToneUsing Speed Dials Using Groups When Specifying a Group with the Group key When Specifying a Group with a Quick DialAuto Receive Selecting the Reception ModeReception Modes Manual ReceiveFaxing Own Fax Number Required by inter- national law Own Name/Fax Header/Own Fax NumberOwn Name Fax HeaderRegistering Press the OK key Enter your Own NamePress 0or 1until 2. Fax Header is displayed Editing Deleting Own Name/Fax Header/Own Fax Number Quick Dial Enter a fax number with the num- ber keys Enter the destination namePress 0 or 1 to select On or Off Display the number of the Quick Dial key you want to edit Shown and you cannot delete Destination for this key Quick Dial Key Label Dial label Label paper Speed Dial Search letter is registered Press the OK key Press 0 or 1 to select On or Off If you want to edit another Speed Dial number, go to step F Press the User Tools key to re- turn to standby display Assigning the Group Functions to the Group key GroupsPress the User Tools key Press the 0 or 1 to select Add or Exit Editing a Group Name Adding a Fax Number to a Group Press the OK key Press 0 or 1 to select Yes To delete a destination from a group To delete another destination, re- peat steps L to N To delete an entire group To change and delete Quick Dials programmed as groups Entering Characters Available CharactersKeys Enter letters, symbols or numbers How to Enter CharactersNot using a wild card Using a wild cardPush the main paper tray in until it stops Loading Paper in the Main Paper TrayAdjusting Volume Adjusting Volume Clearing Original Jams Open the right cover Pull out the jammed paper Clearing a Copy, Fax, or Print JamInside the Machine Open the blue coverMessage Problem/Solution Error MessagesError Messages Cassette, Advanced Features When the Receive File Indicator is LitThis table lists some common problems and their solutions Solving ProblemsSee p.57 Groups Index Deleting Dialing Dial label Editing Registering Error Messages, 74 TTI→Fax Header Memo Memo EN USA H555-8400 REN is separately shown on the label FCC Requirements