Avaya 555-233-781 manual 84 4620/4620SW/4621SW IP Telephone User Guide

Page 84

Index

Display description . . . . . . . . . . . . . . . . . 14 Display Icons, Interpreting . . . . . . . . . . . . . 77 Documentation, Related . . . . . . . . . . . . . . . 9 Drop button . . . . . . . . . . . . . . . . . . . . 15 Dropping the last person added to the call, during

Conference . . . . . . . . . . . . . . . . . . . 27

E

Editing During or After Data Entry . . . . . . . . . . 34 Enabling/Disabling the Call Log . . . . . . . . . . . 56 Entering Characters Using the Dialpad . . . . . .33, 49 Entering Data on Speed Dial Screens . . . . . . . . 33 Entering Text on Web Pages . . . . . . . . . . . . 48 Ethernet Interface, between phone and PC . . . . . 70 EU24. See Feature Key Expansion Unit . . . . . . . 16 Extension Entry, during login . . . . . . . . . . . . 30

F

Feature and Telephone Button Descriptions

14

Feature Button Labeling

68

Feature Key Expansion Unit

 

About the

16

Connection Jack

15

File Transfer Protocol. See FTP

 

FTP Options

66

H

Handsets and Headsets

73

Headset

 

Headset button

15

Headset Jack

15

Headset LED Indicator

14

Hold

 

Placing a call on

27

Retrieving a held call

27

Hold button

15

Hold feature

27

I

Icons/Background Colors for Features Administered

17

on the 4620/4620SW/4621SW Call Server

Interface Status, Viewing the

59

Interpreting Display Icons

77

Interpreting Ringer Tones

75

Introducing Your 4620/4620SW/4621SW IP Telephone . . . . . . . . . . . . . . . . . . . . .11

IP Address Status, Viewing . . . . . . . . . . . . . 58

L

Labeling Feature Buttons . . . . . . . . . . . . . . 68 Language, Selecting an Alternate . . . . . . . . . . 71 Line/Feature buttons . . . . . . . . . . . . . . 14, 16 Log Off, Reinstating the Phone after a . . . . . . . . 61 Logging In . . . . . . . . . . . . . . . . . . . . . 30

Additional Prompts and Messages . . . . . . . . 31

Extension entry . . . . . . . . . . . . . . . . . 30 Password entry . . . . . . . . . . . . . . . . . 31

Logging Off the Phone . . . . . . . . . . . . . . . 30 Logging Off the Telephone . . . . . . . . . . . . . 60

M

Making Calls . . . . . . . . . . . . . . . . . . . . 21 Manual Dialing . . . . . . . . . . . . . . . . . . . 22

Message Display Rate, Setting the

. . . . . . . . . 55

Miscellaneous Status, Viewing . .

. . . . . . .

. . 59

Mute button

. . . . . . .

. . 15

Mute feature

. .

. .

.

. .

.

27

Mute LED Indicator

. .

. .

.

. .

.

15

N

Navigating

Application Screens . . . . . . . . . . . . . . . 16 Web Pages . . . . . . . . . . . . . . . . . . . 46

Navigating Web Pages

Home Page and Other Standard-Size Web Pages . 47 Network Audio Quality, Viewing the . . . . . . . . . 60 Numeric (Dialing) Pad . . . . . . . . . . . . . . . 15

O

Options

Alternate Language . . . . . . . . . . . . . . . 71 Automatic Backup . . . . . . . . . . . . . . . . 63 Backup File retrieval/restore . . . . . . . . . . . 65 Backup/Restore . . . . . . . . . . . . . . . . . 61 Backup/Retrieval Status . . . . . . . . . . . . . 64 Call Appearance Width . . . . . . . . . . . . . 56 Call Log Enabling/Disabling . . . . . . . . . . . 56 Call Timers . . . . . . . . . . . . . . . . . . . 55 Display Contrast. . . . . . . . . . . . . . . . . 59 for applications . . . . . . . . . . . . . . . . . 53 FTP . . . . . . . . . . . . . . . . . . . . . . 66 Interface Status . . . . . . . . . . . . . . . . . 59 Labeling Feature Buttons . . . . . . . . . . . . 68 Message Display Rate . . . . . . . . . . . . . . 55 Miscellaneous Status . . . . . . . . . . . . . . 59 Network Audio Quality . . . . . . . . . . . . . . 60

84 4620/4620SW/4621SW IP Telephone User Guide

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Contents 4620/4620SW/4621SW IP Telephone User Guide Avaya Inc All Rights Reserved About This Guide Using the Speed Dial Application Using the Web Access Application Index Issue Date About This GuideOverview Intended AudienceHow to Use This Document What’s New in This DocumentDocument Organization Symbolic Conventions Related DocumentationConventions Used Typographic Conventions10 4620/4620SW/4621SW IP Telephone User Guide Introducing Your 4620/4620SW/4621SW IP Telephone Introduction4620/4620SW/4621SW IP Telephone 4620/4620SW/4621SW IP Telephone Indicator Name DescriptionLamp ButtonsHold Red button used to place a call on hold PadAbout the Feature Key Expansion Unit EU24/EU24BL Navigating Application ScreensFeature is on/active White 4620/4620SW/4621SW IP Telephone Applications Phone ApplicationSpeed Dial Application Web Access Application Optional Call Log Application4620/4620SW/4621SW Telephone Options Push Feature Automatic Backup/Retrieval FeatureAdditional 4620/4620SW/4621SW Functionality Using Your 4620/4620SW/4621SW IP Telephone Call AppearancesMaking Calls Manual Dialing Automatic DialingIf all lines are in use, automatic dialing will not work Redialing using a list of the last six numbers called Redialing the last number calledLast number dialed is automatically redialed Call Log entry is created for this callNumber of the selected person dials automatically Press the Page Right or Page LeftSelected Call Log displays Calling a party from the Web Access application Associated Call Detail screen displaysCall Handling Features Receiving CallsConference Hold MuteIcon on the current line changes to the Soft Hold icon Call is now activeSpeaker Changing from the Speaker to the handset or headsetTransfer Turning the Speaker off during a callRetrieving a Voice Mail Message Logging Off the PhoneLogging Password entry Page Using the Speed Dial Application Entering Characters Using the DialpadEntering Data on Speed Dial Screens Editing During or After Entry Name Entry Example Adding a Speed Dial Button Updating Speed Dial Button Label Information Prompt Select entry to edit displaysDeleting a Speed Dial Button Label Prompt Select label to delete displaysIf you want to ThenUsing the Call Log Application About the Call LogViewing a Call Log If you want to ThenAdding a Call Log Entry to a Speed Dial Button Deleting Call Log Entries Deleting a Single Call Log EntrySelected entry’s Detail screen displays No deletion occurs and the Call Log’s Main screen displaysDisabling the Call Log Deleting All Entries from a Call LogPrompt Press Delete again to confirm displays Entries are removed. The Call Log’s Main screen displaysPage Using the Web Access Application Web Access Authentication Navigating Web PagesPrevious application or options screen displays Navigating the Home Page and Other Standard-Size Web Pages Home page displaysEntering Text on Web Pages Any characters entered are removedEntering Text on Web Pages Adding a Speed Dial Button for a Web Site Telephone Number 4620/4620SW/4621SW IP Telephone Options Accessing the Options Main Menus First of two Options Main screens displaysSetting the Redial Option This is the default settingApplication Options Phone/ExitSetting the Phone Screen on Answer? Option Setting the Phone Screen on Calling? OptionSetting the Display Call Timers? Option Setting the Message Display RateDefault rate is Slow Setting the Call Appearance Width Setting Visual AlertingEnabling/Disabling the Call Log Personal Ringing Options First Options Main screen displaysViewing Quality of Service QoS Status Status Screen Viewing OptionsViewing IP Address Status View Status Main Screen displaysChanging the Display Contrast Viewing Interface StatusViewing Miscellaneous Status If administered, the Audio Status screen displays Viewing the Network Audio QualityLogging Off the 4620/4620SW/4621SW IP Telephone Backup/Restore Options Display prompts for entry of your passwordReinstating the Phone After a Log Off Settings Saved During a Backup Setting the Automatic Backup Option Setting changes from Disabled to EnabledVerifying Backup/Retrieval Status Retrieving and Restoring Data from a Backup File FTP Settings Main screen displays Select Directory Path Select User NameFeature Button Labeling Then Select Relabel feature buttons Feature Button Relabeling screen displays. Proceed to StepSelect View default labels Select Restore default labelsFeature Button Labeling screen re-displays Changing a Phone/PC Ethernet InterfaceSecond Options Main screen redisplays Selecting an Alternate Language Select either Yes softkey Headsets and Handsets Headsets for 4600 Series IP TelephonesHandset Connector Type Ordering Code Handsets for 4600 Series IP TelephonesTelephone Management Troubleshooting Interpreting Ringer TonesRinging Incoming Tones Meaning Feedback Handset Tones MeaningTesting Your Phone Testing the Telephones Lights and DisplayInterpreting Display Icons Icon MeaningBasic Troubleshooting Chart Problem/Symptom Suggested SolutionTroubleshooting 4620/4620SW/4621SW Applications Problem/Symptom Suggested ResolutionReview the previous section, Basic Troubleshooting Chart Speed Dial ApplicationResetting and Power Cycling the IP Telephone Resetting Your PhonePower Cycling the Phone Index Numerical84 4620/4620SW/4621SW IP Telephone User Guide Password, setting Personal Ringing 86 4620/4620SW/4621SW IP Telephone User Guide
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