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You can compose a message that is any combination of voice, fax, or text. A composed message can be a new message, a reply to a received message, or an introduction to a forwarded message. Before you send a message, you can add attachments and options.
To record and send a voice message
You create a voice message by opening a new CallPilot message and recording a message from your computer or your telephone. You can send the message or save it to send later.
1 On the Microsoft Exchange or Outlook toolbar, click the New CallPilot Message icon | . |
2In the new message window, click the Telephone icon in the toolbar to open the CallPilot Player.
3On the CallPilot Player, click the red Record button to start recording.
4If you are recording from the computer, record your message into the microphone. Click Stop to end the recording.
If you are recording from the telephone, answer when it rings. At the tone, record your message. Click Stop to end the recording, then hang up.
5Click To… to open the CallPilot or Personal Address Book, or type the formatted address in the To field. For addressing information, see page 7.
6Add attachments and options if required. See pages 6 and 8.
7On the toolbar, click the Send Message icon.
Send message
Save message
Click to go to the CallPilot or Personal Address Book
Message options:
Urgent or Normal
Delivery
Public or Private Read or Delivery acknowledgment request
Click the Telephone icon to open the CallPilot Player, then record your message
Click the Attach File icon to attach a voice, fax, or text file
Click to record all messages from your computer
Click to record all messages from your telephone
Stop | Adjust volume | Record | Adjust speed |
To save a newly created voice message as a file
You can record a voice message and save it as a file to use later.
1In a new CallPilot message, record a message, and on the File menu, click Save as... .
2In the File name box, type a name for the file, select a folder to keep the file in, then click Save. Save voice files as .vbk files if your recipients are all CallPilot users, or save them as .wav files if some recipients are
4 CallPilot Desktop Messaging for Microsoft Exchange/Outlook