Nortel Networks A0789401 To create a personal distribution list, To set Sensitivity for a message

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You can create a Desktop Messaging personal distribution list for a group of recipients to whom you frequently send messages. After you create a list, it appears in your Personal Address Book. You simply select the list when you address a message. You cannot access these lists from your telephone.

You create a CallPilot personal distribution list in the same way that you create a Microsoft Exchange or Outlook personal distribution list.

To create a personal distribution list

1In your Inbox, on the Tools menu, click Address Book.

2Select Personal Address Book, and on the File menu, click New Entry.

3Select Personal Distribution List, and click OK.

4In New Personal Distribution List Properties, in Name, type a list name.

5Click Add/Remove Members… to display Edit New Personal Distribution List Members.

6Scroll to CallPilot Address Book and select it. Select names to add to the Distribution List, clicking Members -> after each name.

7Click OK to end the list.

8Click OK to save the list.

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In a new CallPilot message, you can set priority, sensitivity, and acknowledgment options.

To set Delivery priority for a message

Select Urgent, or leave the setting as Normal.

To set Sensitivity for a message

Select Private, or leave the setting as Public.

Be aware that messages you send marked Private can be forwarded by the recipient. Also, recipients in non-CallPilot systems may not be informed of Private settings. In your message, tell the recipient that the message is Private.

To request a Read or Delivery receipt

Check Read receipt to request acknowledgment that your recipient opened the message. Check Delivery receipt to request acknowledgment that your recipient received the message.

8CallPilot Desktop Messaging for Microsoft Exchange/Outlook