Nortel Networks NTRG22AC To download the CallPilot Address Book, To address a message manually

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To download the CallPilot Address Book

The CallPilot Address Book contains the names and addresses of all users on your local CallPilot server. You cannot edit this list. To use the CallPilot Address Book, download it to your computer.

1In your Inbox, on the Tools menu, select Services…, then select CallPilot Desktop Messaging on the Services tab.

2Click Properties, then click the Address Book tab.

3Click Download now. To refresh the list on a regular basis, check the Remind me… box and enter the number of days between reminders.

4Click OK to return to your Inbox.

To add CallPilot addresses to your Personal Address Book

You can add CallPilot addresses to the list of e-mail addresses in your Personal Address Book. You may want to distinguish between CallPilot and e-mail addresses by adding CallPilot after the recipient’s name. You can also add distribution list names to your Personal Address Book.

To add an address to your Personal Address Book, double-click a name in the CallPilot Address Book. In Properties, click Add to Personal Address Book.

Or, you can create an address manually and add it to your Personal Address Book.

1On the Tools menu, select Address Book.

2On the File menu, click New Entry. Select CallPilot Address, select Put this entry in the Personal Address Book, then click OK.

3In CallPilot - General, select the appropriate address type from the drop-down list.

4Enter the required address details. Refer to the online Help for the correct addressing formats.

5Click OK.

To address a message from your CallPilot or Personal Address Book

1In a new CallPilot message, click To… .

2In the Show names list, select CallPilot Address Book or Personal Address Book.

3Select the name of the recipient or distribution list.

4Click To ->. You can select one or more addresses, clicking To -> after each one.

5Click OK to return to the new CallPilot message.

To address a message manually

You can type an address directly into the To field of a new message. Enclose the address in square brackets. Refer to the online Help for the correct addressing formats.

CallPilot Desktop Messaging for Microsoft Exchange/Outlook

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Contents L l P i l o t Business Communications Manager & CallPilot 100/150 About forwarding Desktop Messaging messages Page Lotus Notes To log in to CallPilot Web Messaging Remote loginTo log in from your Internet mail application To access CallPilot Password Change from Lotus Notes To change your passwordTo work offline To change your default audio device and telephone number To play a voice messageTo view a fax message To record and send a voice message To save a newly created voice message as a fileTo create and send a fax message To create and send a text messageTo forward or reply to a message To attach a file to a messageTo address a message manually To download the CallPilot Address BookTo add CallPilot addresses to your Personal Address Book To set Sensitivity for a message To create a personal distribution listTo set Delivery priority for a message To request a Read or Delivery receiptCallPilot Desktop Messaging for Lotus Notes Skip back Your telephone Adjust volume To view a fax message To record and send a voice message To create and send a fax message Attach File To add names to your personal Address Book To address a message from the address bookTo create a CallPilot group CallPilot Desktop Messaging for Novell GroupWise Play/replay Stop Go to start Go to end Click to play all Close To record and send a voice message To create and send a fax message To forward or reply to a message To address a message from your address book To create a personal distribution list CallPilot Player To create a voice or fax file To view a text messageTo compose and send a message To address a messageTo install media players To select a media playerPlay/replay Your telephone Stop Click to play all CallPilot Desktop Messaging Quick Reference Guide