NEC IM-16 manual Leaving a group message, To leave a group message by phone

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Leaving a group message

You can leave a message for more than one subscriber either by:

•Leaving the message for a message group.

•Adding names to the address list.

A message group is a mailing list of sub- scribers and guests. Your system man- ager can create message groups or you can create your own message groups.

To leave a group message by phone

aAccess your mailbox (see inside front cover).

bEnter 5 to leave a message.

cSpell the group name, or enter the spe- cial group ID and group number. Enter 2 until you hear the name of the group you want, then enter 1.

dAfter the beep, record your message. The message must be at least 3 seconds long to be delivered.

To leave a message to several subscribers by phone

aLeave a message for the first sub- scriber.

bEnter Q6 to stop recording.

cFollow the system instructions to add a subscriber as a message recipi- ent.

dRepeat step 3 for each subscriber you want to receive the message.

The system tells you when everyone in a group has received your message. If you do not get this confirmation, you can ask the system who in the group has not yet heard the message.

To find out who has not heard a group message by phone

aStart to leave a new message to the group.

bThe system says that some members have not heard your last message. Enter 1 to review the message.

cListen to the message or enter 2 to interrupt it.

dEnter 2 to avoid canceling the mes- sage.

eEnter 7 to list who has not heard the message. Enter Q to stop the list.

8 s NEAXMAIL IM-16 USER GUIDE

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Contents NEAXMail IM-16 To access your mailbox by computer For assistance, callIntroductionii Introduction On the phoneOn the computer ViewMailSetting up your mailbox To set up your mailboxChecking and leaving messages Checking new messages by phone Optional playback featuresChecking new messages To check new messages by phoneChecking new messages by computer To check new messages from your computerSpecial delivery options Leaving a message by phoneDirectory assistance To leave an identified subscriber message To leave a message directly in a subscriber’s mailboxSending a message by computer To send a message by computerFor composing and sending a message To leave a message to several subscribers by phone Leaving a group messageTo leave a group message by phone To find out who has not heard a group message by phoneSending a group message by computer To review messages by phone Reviewing messagesReviewing messages by phone Reviewing messages by computer To review an old message by computerRedirecting a message To redirect a message by phoneTo redirect a message by computer Modifying a message To modify a message by phoneModifying a message by computer Canceling a message To cancel a message by phoneCanceling a message by computer To cancel a message by computerArchiving a message To archive a message by phoneArchiving messages by computer To archive a message by computerTo redirect or save a conver- sation by phone Recording a conversation by phoneTo record a conversation by phone Live record phone button optionsTo record a conversation by ComputerPage Changing your mailbox setup Working with the Mailbox Manager To change your profile To use the Control barTo change your security code by phone Changing your security codeTo change your security code by computer To change your recorded name by computer Changing your recorded and spelled namesTo add or remove your name from the directory by phone To change your recorded name by phoneBusy greeting Changing your greetingsStandard greeting Alternate greetingSpeak into the microphone To activate your busy greeting by phone Announce Playback optionsTelephone conversation type To change your playback options by computer Changing call transfer options To turn call transfer on or off by phoneTo turn call transfer on or off by computer Announce before connecting caller Changing call screening optionsTo change call screening options by computer To turn call screening on or off by phoneTo turn call holding on or off by phone Changing call holding optionsTo turn call holding on or off by computer Changing message delivery options To change message delivery options by computerTo change message delivery by phone Creating groups To create a group by phoneTo create a group by com- puter Changing groups To change a group by com- puterTo hear a list of your groups and group members by phone To add or delete group members by phoneTo change a group name or number by phone Page ViewFax Fax mailSending faxes by computer ViewFaxPrint-to-fax To send a fax by computerFax delivery options Fax mail settingsReceiving faxes For displaying the fax For sending Changing fax setup To change your fax delivery phone number or scheduleTo change your fax greeting To change your fax notificationPage Using ViewCall Plus Screening and managing calls Identifying and screening callsManaging calls TAPI-compliant systemsTracking calls Call logPhoneBASIC Page Mail Notify/Delivery Mail ReaderTo hear who else received an e-mail message Checking e-mail by phoneTo check your e-mail messages To turn your e-mail totaling on or off by phone Changing your e-mail setup optionsTo turn your e-mail totaling on or off by computer Using letters and numbers Your e-mail passwordUsing numbers only To fax your e-mail messages Receiving e-mail by faxTo fax a particular e-mail message Page Using quick message actions and shortcuts Quick message actions Mail Integration package Shortcuts Voice messagingFax package Managing your voice messages with Soft Keys OLDSetup System menus Main MenuIndex Neaxmail IM-16 User Guide Index s Page Page Neaxmail IM-16 User Guide NEAXMail AD-40 For YES 2 for no Current Menu