NEC IM-16 manual Checking new messages by phone, Optional playback features

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Checking new messages

SEE ALSO
Modifying a message	14
Canceling a message	16
Shortcuts	68

2 s NEAXMAIL IM-16 USER GUIDE

Checking new messages by phone

New messages are messages that you have not yet heard. The system notifies you when you have new messages.

The system plays all urgent messages first, then all regular messages. It also sorts your messages by sender. If the sys- tem does not know who left a message, it says that the message is “from your mes- sage box.”

After you listen to the messages from a subscriber, you can reply immediately; you don’t have to dial the subscriber’s extension.

*One or more of these features may not be available at your site.

To check new messages by phone

aAccess your mailbox (see inside front cover).

bEnter 4 to check new messages. Fol- low the system instructions. Enter 1 for Yes, 2 for No.

Optional playback features*

The system manager can set up special options for your mailbox to:

•Play your new messages automati- cally each time you call the system.

•Provide additional security by always requiring both a personal ID and a security code to play messages.

•Identify you automatically when you are using your assigned extension.

•Tell you how long it will take to play your messages.

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Contents NEAXMail IM-16 To access your mailbox by computer For assistance, callIntroductionii Introduction On the phoneOn the computer ViewMailSetting up your mailbox To set up your mailboxChecking and leaving messages Optional playback features Checking new messagesChecking new messages by phone To check new messages by phoneChecking new messages by computer To check new messages from your computerSpecial delivery options Leaving a message by phoneDirectory assistance To leave an identified subscriber message To leave a message directly in a subscriber’s mailboxSending a message by computer To send a message by computerFor composing and sending a message Leaving a group message To leave a group message by phoneTo leave a message to several subscribers by phone To find out who has not heard a group message by phoneSending a group message by computer To review messages by phone Reviewing messagesReviewing messages by phone Reviewing messages by computer To review an old message by computerRedirecting a message To redirect a message by phoneTo redirect a message by computer Modifying a message To modify a message by phoneModifying a message by computer Canceling a message To cancel a message by phoneCanceling a message by computer To cancel a message by computerArchiving a message To archive a message by phoneArchiving messages by computer To archive a message by computerRecording a conversation by phone To record a conversation by phoneTo redirect or save a conver- sation by phone Live record phone button optionsTo record a conversation by ComputerPage Changing your mailbox setup Working with the Mailbox Manager To change your profile To use the Control barTo change your security code by phone Changing your security codeTo change your security code by computer Changing your recorded and spelled names To add or remove your name from the directory by phoneTo change your recorded name by computer To change your recorded name by phoneChanging your greetings Standard greetingBusy greeting Alternate greetingSpeak into the microphone To activate your busy greeting by phone Announce Playback optionsTelephone conversation type To change your playback options by computer Changing call transfer options To turn call transfer on or off by phoneTo turn call transfer on or off by computer Announce before connecting caller Changing call screening optionsTo change call screening options by computer To turn call screening on or off by phoneTo turn call holding on or off by phone Changing call holding optionsTo turn call holding on or off by computer Changing message delivery options To change message delivery options by computerTo change message delivery by phone Creating groups To create a group by phoneTo create a group by com- puter Changing groups To change a group by com- puterTo hear a list of your groups and group members by phone To add or delete group members by phoneTo change a group name or number by phone Page ViewFax Fax mailSending faxes by computer ViewFaxPrint-to-fax To send a fax by computerFax delivery options Fax mail settingsReceiving faxes For displaying the fax For sending Changing fax setup To change your fax delivery phone number or scheduleTo change your fax greeting To change your fax notificationPage Using ViewCall Plus Screening and managing calls Identifying and screening callsManaging calls TAPI-compliant systemsTracking calls Call logPhoneBASIC Page Mail Notify/Delivery Mail ReaderTo hear who else received an e-mail message Checking e-mail by phoneTo check your e-mail messages To turn your e-mail totaling on or off by phone Changing your e-mail setup optionsTo turn your e-mail totaling on or off by computer Using letters and numbers Your e-mail passwordUsing numbers only To fax your e-mail messages Receiving e-mail by faxTo fax a particular e-mail message Page Using quick message actions and shortcuts Quick message actions Mail Integration package Shortcuts Voice messagingFax package Managing your voice messages with Soft Keys OLDSetup System menus Main MenuIndex Neaxmail IM-16 User Guide Index s Page Page Neaxmail IM-16 User Guide NEAXMail AD-40 For YES 2 for no Current Menu