NEC IM-16 Changing your recorded and spelled names, To change your recorded name by computer

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Changing your recorded and spelled names

The system uses your recorded name to identify both you and your messages to other callers. You can change your spelled name only by phone. If your phone keypad has letters, you can also spell your name for the system.

The system uses your spelled name for the directory. Callers can enter the first letters of your name to locate you in the directory. You can also remove your name from this directory.

To add or remove your name from the directory by phone

aAccess your mailbox by phone (see inside front cover).

bEnter 7 7 7 to change your directory listing.

cFollow the system instructions to change your spelled name. Enter 1 for Yes, 2 for No.

To change your recorded name by computer

aAccess the Mailbox Manager (see inside front cover).

bClick “Profile.”

cOn the Control bar, click to record your name with your record- ing device:

Phone: Pick up the handset when the phone rings, wait for the beep, then speak into the handset.

Computer: Wait for the tone, then speak into the microphone.

dClick to stop recording.

To change your recorded name by phone

aAccess your mailbox by phone (see inside front cover).

bEnter 7 7 5 to change your recorded name.

cFollow the system instructions to record your name. Enter 1 for Yes, 2 for No.

To change your spelled name by phone

aAccess your mailbox by phone (see inside front cover).

bEnter 7 7 6 to change your spelled name.

cFollow the system instructions to change your spelled name. Enter 1 for Yes, 2 for No.

CHANGING YOUR MAILBOX SETUP s 27

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Contents NEAXMail IM-16 For assistance, call To access your mailbox by computerIntroductionii On the phone IntroductionViewMail On the computerTo set up your mailbox Setting up your mailboxChecking and leaving messages Checking new messages Optional playback featuresChecking new messages by phone To check new messages by phoneTo check new messages from your computer Checking new messages by computerLeaving a message by phone Directory assistanceSpecial delivery options To leave a message directly in a subscriber’s mailbox To leave an identified subscriber messageTo send a message by computer Sending a message by computerFor composing and sending a message To leave a group message by phone Leaving a group messageTo leave a message to several subscribers by phone To find out who has not heard a group message by phoneSending a group message by computer Reviewing messages Reviewing messages by phoneTo review messages by phone To review an old message by computer Reviewing messages by computerTo redirect a message by phone Redirecting a messageTo redirect a message by computer To modify a message by phone Modifying a messageModifying a message by computer To cancel a message by phone Canceling a messageTo cancel a message by computer Canceling a message by computerTo archive a message by phone Archiving a messageTo archive a message by computer Archiving messages by computerTo record a conversation by phone Recording a conversation by phoneTo redirect or save a conver- sation by phone Live record phone button optionsComputer To record a conversation byPage Changing your mailbox setup Working with the Mailbox Manager To use the Control bar To change your profileChanging your security code To change your security code by computerTo change your security code by phone To add or remove your name from the directory by phone Changing your recorded and spelled namesTo change your recorded name by computer To change your recorded name by phoneStandard greeting Changing your greetingsBusy greeting Alternate greetingSpeak into the microphone To activate your busy greeting by phone Playback options Telephone conversation typeAnnounce To change your playback options by computer To turn call transfer on or off by phone Changing call transfer optionsTo turn call transfer on or off by computer Changing call screening options Announce before connecting callerTo turn call screening on or off by phone To change call screening options by computerChanging call holding options To turn call holding on or off by computerTo turn call holding on or off by phone To change message delivery options by computer Changing message delivery optionsTo change message delivery by phone To create a group by phone Creating groupsTo create a group by com- puter To change a group by com- puter Changing groupsTo add or delete group members by phone To change a group name or number by phoneTo hear a list of your groups and group members by phone Page Fax mail ViewFaxViewFax Sending faxes by computerTo send a fax by computer Print-to-faxFax mail settings Receiving faxesFax delivery options For displaying the fax For sending To change your fax delivery phone number or schedule Changing fax setupTo change your fax notification To change your fax greetingPage Using ViewCall Plus Identifying and screening calls Screening and managing callsTAPI-compliant systems Managing callsCall log Tracking callsPhoneBASIC Page Mail Reader Mail Notify/DeliveryChecking e-mail by phone To check your e-mail messagesTo hear who else received an e-mail message Changing your e-mail setup options To turn your e-mail totaling on or off by computerTo turn your e-mail totaling on or off by phone Your e-mail password Using numbers onlyUsing letters and numbers Receiving e-mail by fax To fax a particular e-mail messageTo fax your e-mail messages Page Using quick message actions and shortcuts Quick message actions Mail Integration package Voice messaging ShortcutsFax package OLD Managing your voice messages with Soft KeysSetup Main Menu System menusIndex Neaxmail IM-16 User Guide Index s Page Page Neaxmail IM-16 User Guide NEAXMail AD-40 For YES 2 for no Current Menu