NEC IM-16 manual Creating groups, To create a group by phone

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Creating groups

You can create your own message groups. When you send a message to a group, the message is sent to all mem- bers of the group. Each group you create has a number or a name.

There are three types of message groups: private, open, and local access. When you create a private group, only you can send messages to it. When you create an open group, other subscribers also can send messages to it. When you create a local access group, only subscribers call- ing from an extension within the com- pany can send messages to it.

40 s NEAXMAIL IM-16 USER GUIDE

To create a group by phone

aAccess your mailbox (see inside front cover).

bEnter 7 5 4 to create a new group.

cFor numbered groups, enter a three- digit group number. For named groups, enter the first three letters of the group’s name.

dRecord a name for the group. Enter Q when you are finished.

eEnter 1 to make the group an open group or 2 to make it a private group.

fFollow the system instructions to add members to the group. You can add them by name or extension number.

gEnter Q when you are finished add- ing members.

hEnter 1 to leave a message for this group now. Otherwise, enter 2.

TIP

Guests do not have extension numbers, so add them to the group by spelling their names or by entering their per- sonal IDs.

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Contents NEAXMail IM-16 To access your mailbox by computer For assistance, callIntroductionii Introduction On the phoneOn the computer ViewMailSetting up your mailbox To set up your mailboxChecking and leaving messages Checking new messages by phone Optional playback featuresChecking new messages To check new messages by phoneChecking new messages by computer To check new messages from your computerDirectory assistance Leaving a message by phoneSpecial delivery options To leave an identified subscriber message To leave a message directly in a subscriber’s mailboxSending a message by computer To send a message by computerFor composing and sending a message To leave a message to several subscribers by phone Leaving a group messageTo leave a group message by phone To find out who has not heard a group message by phoneSending a group message by computer Reviewing messages by phone Reviewing messagesTo review messages by phone Reviewing messages by computer To review an old message by computerRedirecting a message To redirect a message by phoneTo redirect a message by computer Modifying a message To modify a message by phoneModifying a message by computer Canceling a message To cancel a message by phoneCanceling a message by computer To cancel a message by computerArchiving a message To archive a message by phoneArchiving messages by computer To archive a message by computerTo redirect or save a conver- sation by phone Recording a conversation by phoneTo record a conversation by phone Live record phone button optionsTo record a conversation by ComputerPage Changing your mailbox setup Working with the Mailbox Manager To change your profile To use the Control barTo change your security code by computer Changing your security codeTo change your security code by phone To change your recorded name by computer Changing your recorded and spelled namesTo add or remove your name from the directory by phone To change your recorded name by phoneBusy greeting Changing your greetingsStandard greeting Alternate greetingSpeak into the microphone To activate your busy greeting by phone Telephone conversation type Playback optionsAnnounce To change your playback options by computer Changing call transfer options To turn call transfer on or off by phoneTo turn call transfer on or off by computer Announce before connecting caller Changing call screening optionsTo change call screening options by computer To turn call screening on or off by phoneTo turn call holding on or off by computer Changing call holding optionsTo turn call holding on or off by phone Changing message delivery options To change message delivery options by computerTo change message delivery by phone Creating groups To create a group by phoneTo create a group by com- puter Changing groups To change a group by com- puterTo change a group name or number by phone To add or delete group members by phoneTo hear a list of your groups and group members by phone Page ViewFax Fax mailSending faxes by computer ViewFaxPrint-to-fax To send a fax by computerReceiving faxes Fax mail settingsFax delivery options For displaying the fax For sending Changing fax setup To change your fax delivery phone number or scheduleTo change your fax greeting To change your fax notificationPage Using ViewCall Plus Screening and managing calls Identifying and screening callsManaging calls TAPI-compliant systemsTracking calls Call logPhoneBASIC Page Mail Notify/Delivery Mail ReaderTo check your e-mail messages Checking e-mail by phoneTo hear who else received an e-mail message To turn your e-mail totaling on or off by computer Changing your e-mail setup optionsTo turn your e-mail totaling on or off by phone Using numbers only Your e-mail passwordUsing letters and numbers To fax a particular e-mail message Receiving e-mail by faxTo fax your e-mail messages Page Using quick message actions and shortcuts Quick message actions Mail Integration package Shortcuts Voice messagingFax package Managing your voice messages with Soft Keys OLDSetup System menus Main MenuIndex Neaxmail IM-16 User Guide Index s Page Page Neaxmail IM-16 User Guide NEAXMail AD-40 For YES 2 for no Current Menu