NEC IM-16 manual Working with the Mailbox Manager

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Working with the Mailbox Manager

The Mailbox Manager allows you to con- trol how you and your callers interact with the voice messaging system by phone.

The first time you use the Mailbox Man- ager, you enter the host name, your extension, and your security code in the connect dialog box. .

24 s NEAXMAIL IM-16 USER GUIDE

The menu bar allows you to navigate through the screens of the Mailbox Man- ager.

TIP

Click “Save” frequently to save changes as you make them. If you move to another screen within Mailbox Manager without saving changes first, you are prompted to save before proceeding.

Menu bar

The Profile screen is where the system stores your name, extension number, fax ID, delivery number, and other settings.

Always click

Logout to exit

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Contents NEAXMail IM-16 To access your mailbox by computer For assistance, callIntroductionii Introduction On the phoneOn the computer ViewMailSetting up your mailbox To set up your mailboxChecking and leaving messages Checking new messages by phone Optional playback featuresChecking new messages To check new messages by phoneChecking new messages by computer To check new messages from your computerLeaving a message by phone Directory assistanceSpecial delivery options To leave an identified subscriber message To leave a message directly in a subscriber’s mailboxSending a message by computer To send a message by computerFor composing and sending a message To leave a message to several subscribers by phone Leaving a group messageTo leave a group message by phone To find out who has not heard a group message by phoneSending a group message by computer Reviewing messages Reviewing messages by phoneTo review messages by phone Reviewing messages by computer To review an old message by computerRedirecting a message To redirect a message by phoneTo redirect a message by computer Modifying a message To modify a message by phoneModifying a message by computer Canceling a message To cancel a message by phoneCanceling a message by computer To cancel a message by computerArchiving a message To archive a message by phoneArchiving messages by computer To archive a message by computerTo redirect or save a conver- sation by phone Recording a conversation by phoneTo record a conversation by phone Live record phone button optionsTo record a conversation by ComputerPage Changing your mailbox setup Working with the Mailbox Manager To change your profile To use the Control barChanging your security code To change your security code by computerTo change your security code by phone To change your recorded name by computer Changing your recorded and spelled namesTo add or remove your name from the directory by phone To change your recorded name by phoneBusy greeting Changing your greetingsStandard greeting Alternate greetingSpeak into the microphone To activate your busy greeting by phone Playback options Telephone conversation typeAnnounce To change your playback options by computer Changing call transfer options To turn call transfer on or off by phoneTo turn call transfer on or off by computer Announce before connecting caller Changing call screening optionsTo change call screening options by computer To turn call screening on or off by phoneChanging call holding options To turn call holding on or off by computerTo turn call holding on or off by phone Changing message delivery options To change message delivery options by computerTo change message delivery by phone Creating groups To create a group by phoneTo create a group by com- puter Changing groups To change a group by com- puterTo add or delete group members by phone To change a group name or number by phoneTo hear a list of your groups and group members by phone Page ViewFax Fax mailSending faxes by computer ViewFaxPrint-to-fax To send a fax by computerFax mail settings Receiving faxesFax delivery options For displaying the fax For sending Changing fax setup To change your fax delivery phone number or scheduleTo change your fax greeting To change your fax notificationPage Using ViewCall Plus Screening and managing calls Identifying and screening callsManaging calls TAPI-compliant systemsTracking calls Call logPhoneBASIC Page Mail Notify/Delivery Mail ReaderChecking e-mail by phone To check your e-mail messagesTo hear who else received an e-mail message Changing your e-mail setup options To turn your e-mail totaling on or off by computerTo turn your e-mail totaling on or off by phone Your e-mail password Using numbers onlyUsing letters and numbers Receiving e-mail by fax To fax a particular e-mail messageTo fax your e-mail messages Page Using quick message actions and shortcuts Quick message actions Mail Integration package Shortcuts Voice messagingFax package Managing your voice messages with Soft Keys OLDSetup System menus Main MenuIndex Neaxmail IM-16 User Guide Index s Page Page Neaxmail IM-16 User Guide NEAXMail AD-40 For YES 2 for no Current Menu