About Sending a Fax as E-mail | Brother MFC-6650MC, MFC-7750

154 C H A P T E R F I F T E E N

About Sending a Fax as E-mail

You can send fax files and attachments to a recipient’s e-mail address rather than to a fax number. When fax files are sent by e-mail, they arrive as TIFF file attachments to the e-mail message. The recipient can then view the TIFF files with an e-mail utility or an external image viewing application. The e-mail message to which the TIFF files are attached includes a URL to a web page that instructs the recipient how to configure the e-mail application to view the TIFF file attachments.

Most of the steps for sending fax files to an e-mail address are the same as for sending fax files to a fax number. The main difference is that you choose E-mail from the Send As options. You must specify a valid e-mail address for the recipient. Fax files that you have sent to an e-mail address appear in Status Manager as job type E-mail.

If you are sending a fax to more than one recipient, choose E-mail from the Send As options. The application sends the selected files to the e-mail address of each person in the recipient list. If you have not provided an

e-mail address for a recipient, the fax job to that recipient is not sent.

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Brother MFC-6650MC, MFC-7750 manual About Sending a Fax as E-mail

Contents

MFC Year 2000 Compliant For Customer Service Fax-Back SystemBrother on the World Wide Web Brother Bulletin Board Ordering Accessories and Supplies Table of Contents Record FAX/TEL Outgoing Announcement F/T OGM 6Setup Send Speed Dialing Vii Viii 142 164 179 Xii UsingThis Manual Finding Information Test Sheet Procedures For USA Only About Fax MachinesFax Tones and Handshake USA1-908-685-9283 fax ECM Error Correction Mode MFC 4350, MFC 4650 and MFC 7750 Control Panel Overview MFC 435O MFC 4350, MFC 4650 and MFC 7750 Control Panel Keys Dial Pad MFC 6650MC Control Panel Overview 665O MC MFC 6650MC Control Panel Keys Hook Stop A P T E R O N E MFC Setup Connections Use caution when installing or modifying telephone lines Packing List Make sure you have the following items No ! no ! no Choosing a Location Assembly Installingl the Drum Unit Assembly With Toner Cartridge C S E T U P a N D C O N N E C T I O N S Setting Up the MFC Sleep Connect the telephone line Loading Paper in Multi-Purpose Sheet Feeder Attaching Dust Cover MFC can handle paper that has the following specifications Manual Feed SlotAcceptable Paper Loading one sheet of paper Connecting an External Telephone Answering Device TAD Paper Capacity in FeederSequence YES Connections Connecting an External Telephone Recording Outgoing Message OGM Special Line Considerations Roll Over Phone LinesTwo-Line Phone System Converting Telephone Wall Outlets Installing MFC, External Two-Line TAD Two-Line Telephone Custom Features on a Single Line Multi-Line Connections PBX Function Mode User-Friendly ProgrammingIf you want to exit the Function Mode, press Stop Alternating Displays FAX NO. & Start Initial Setup Function Selection Table Setup Send Print Reports Print Options Setting Dialing Mode Tone/Pulse Getting StartedDIALINGTONE? DIALINGPULSE? A P T E R See Composing Electronic Cover Entering Text Entering Text Four times Five timesIf you want to enter a blank space, press twice Press For Press For = ? @ Setting Beeper Volume Setting the Handset VolumeSetting the Speaker Volume You can adjust the speaker volume when your MFC is on Hook Setting the Ring Volume Sleep ModeMemory Storage Delayed Timer Enter & SETPress Set Press Stop to exit Select Answer Mode Basic Receiving Operations Setting Ring Delay TAD Setting F/T Ring Time Ring TIME20 SEC Easy Receive Printing a Reduced Incoming DocumentReduction Pressing Setting Paper Size PaperChange Reduction Recommended Reductions Setting the Print Density Advanced Receiving OperationsToner Save For FAX/TEL Mode Only Remote ACT.ON?FAX RECEIVE*51 TEL ANSWER#51 Setting Up Polling Receive PollingPolling RXOFF? Enter FAX no Online Press Start KEY Setting Up Sequential Polling Receive Polling RXON?Accepted Dialing #XX Press or to select Polling on Canceling a Scheduled Job Remaining Jobs Distinctive Ringing MF Link Registering your Distinctive Ringing Pattern Long long Short long short Short short long Caller ID Viewing Caller ID ListPress Clearing a Caller ID Stored in Memory Printing Caller ID List Setup Send BeforeYou Begin Temperature Humidity 50% 70% Paper Manual Transmission Automatic TransmissionManual and Automatic Fax Redial Dual Access Real Time TransmissionReal Time TX Accepted Other SETTINGS? Checking the Jobs StatusReal TIMEON? Canceling Jobs in Memory #02 Sales Report Clear 2.EXITIf you have only one job waiting, go to step Basic Sending Operations Composing Electronic CoverComment OFF Please Call Urgent Confidential Cover Page for Next Fax Only Comment OFF Please Call Urgent Confidential User Defined Press To select on or OFF COVERPAGEOFF? COVERPAGEON? Comment OFFAlways Send Cover Press Function , 1 , 3 Press or to select Using a Printed Cover Cover Page MessageCoverpage MSG Composing Your Own Comments Contrast Resolution Overseas ModeOverseas Mode Advanced Sending Operations Call Reservation Call Reserveoff Call ReserveonCall BACKOFF? Call BACKON? Enter the fax number you’re calling Press Start Delayed FAX Print Sample Call Back MessageDOC 2.MEMORY Broadcasting Multiple Resolution Transmission Setting Up Polling Transmit Press Stop when you’re finished. The screen displaysPolled TXOFF? Canceling a Job While Scanning the Document Interrupting Delayed Fax and Polling Transmit JobsInsert Document Storing Numbers for Easy Dialing Storing One Touch Dial NumbersPress Function , 1 , 6 Storing Speed Dial Numbers SPEED-DIAL? #Name Setting Up Groups for Broadcasting Fax numberTelephone voice number Setup Groupgo Enter & SET Select ONE-TOUCHName Enter & SET Dialing Options Manual DialingTo hang up, replace the handset One Touch Dialing Speed Dialing Dialing Access Codes and Credit Card Numbers HoldPause When the call is over, hang up Tone/PulseSearching Telephone Index Fax Forwarding/Paging Programming a Fax Forwarding NumberFAX FORWARD? FWD# Enter & SET Programming Paging Number PAGING?PAG# Enter & SET Setting Fax Storage Changing Remote Access CodeFAX STORAGEOFF? Select & SET Erase ALL FAX? Using Remote Access Code Remote Retrieval Remote Commands OFF Retrieving Memory Status List Retrieving Fax Messages Changing Fax Forwarding Number A P T E R N I N E MFC Settings and Activity ACT.REPORT ALL Dial TEL.INDEX User Settings Memory StatusXmit Report You can print the following lists and reports To Print a Report Transmission Verification Xmit ReportActivity Report Interval INTERVAL? Using MFC as a Copier Sort Photo Making a Single Copy Making Multiple CopiesStacking Multiple Copies Sorting Multiple Copies If You Get a Memory Full Message Reducing and Enlarging CopiesCopying a Photograph Memory Full P.01 Press Stop KEY A P T E R E L E V E N Introduction C12H a P T E R T W E L V E Message Center Mode Flexible Memory Settings Message Storage Setting Up Message Center Setting Message StorageFAXOFF? Select & SET VOICEON? Select & SET Recording Message Center Outgoing Message OGM MSG CTR OGM? Select & SETMSG CTR OGM? Listening to Outgoing Message OGM Activating Message Center Mode Message IndicatorsVOICE03 FAX02 Online Playing Voice Messages and Memos Printing a Fax MessagePrint FAX? Backup Printing Option Backup Printon Select & SET MSG Press Set Press 1 to erase-OR-Press 2 to cancel Erasing MessagesErase this MSG? Erase ALL VOICE? Setting Maximum Time for Incoming Messages Setting Toll Saver101 ICM Recording Monitor Recording a Memo Recording a ConversationFax Forwarding/Paging Programming a Fax Forwarding Number 103 Programming a Paging Number Long beep-Fax messages Long beeps-Voice messages Changing Remote Access Code 105 Remote Control Commands Remote Control Commands 107 Changing Fax Forwarding Number MFC with Your Computer BeforeYou Install Multi-Function Link Pro If You Don’t Have a CD-ROM DriveComputer Requirements 80486/66MHz or higher Windows 3.1, 3.11 or Connecting the MFC to the Computer 111 Installing MFC 4350 Printer Driver If you are using Windows NT Workstation VersionPrinter Driver for the MFC Click the Start button in the Taskbar 113 If you are using Windows 3.1 or If you are using Windows 95 115 InstallingTrueType Fonts for MFC For Windows 3.1For Windows 95, 98 and Windows NT Workstation Version 117 Overview of Basic Steps Choosing the Software to Install Installing the Brother Software 119 H a P T E R T H I R T E E N 121 Helpful Hints for Windows 3.1, 3.11 or Windows 95 How to Use the MFC with Your DOS Application Software HP LaserJet IIP emulation modeFor DOS Users Auto emulation selection Installing the Remote Printer Console 123What Does the Remote Printer Console Do? Remote Printer Console Main Program Using the Remote Printer Console Main Program PCL 125 Printer Setup Category Print Setup SectionRemote Printer Console Current Printer Status Information Setup Section Font Config127 Printer Config Using the Printer Status Monitor Program Direct Access CategoryConsole Config Category 129 H a P T E R T H I R T E E N Multi-Function Link Pro option for MFC H a P T E R F O U R T E E N Multi-Function Link Pro Software Using the Multi-Function Link Pro Software Brother Resource ManagerMulti-Function Link Pro 135 Visioneer PaperPort LE Sending a Fax fromYour PC Sending a Quick Fax 137 Sending a Fax from the Main Menu Sending a Fax from a Windows Application Checklist for the MFC to Make Sure MF Link Mode is Active Checklist for Your PCReceiving Faxes into your PC 139 Viewing Received Faxes Manager button-OR-From the Start pull-down menu, select Accessing the Scanner Scanning a Document141 Settings in the Scanner Window Scanning a Document into your PC 143 Brightness PreScanning an Image Business Card Size 145 Exporting an Image File NetCentric Internet Fax Compatible Operating Systems Your Fax Service Account 147Receiving Faxes Installing NetCentric FaxStorm Creating an Inbound Account 149 Overview of Utilities Accessing NetCentric FaxStorm Sending Faxes 151 General TabAddressing a Fax Send Fax window appears Adding Contacts One at a Time Selecting a Group or a Contact from a Group 153 Saving a New Contact from the Fax Send WindowSpecifying a Cover About Sending a Fax as E-mail 155 Attachments Tab Sending a Fax from Other Windows Applications Options/Sender Tab If You Are Using Windows NT Workstation Version 157 Setting Up Contacts in the Contact Manager To add a New Contact to the All Group 159 To add a New Contact to Another GroupChanging Contact Detail Setting Up Multiple Addresses 161 Moving or Copying a Contact to Another GroupCreating a Group for Broadcasting Accessing the Status Manager Managing Your Faxes in the Status Manager Accessing Your Account 163Managing Faxes from Your Account Checking the Status of Sent Faxes Outbox Viewing Received Faxes in Your Account Page Inbox Checking Sent Faxes in Your Account Page Outbox 165 Customer SupportContact NetCentric Corporation at Monsignor O’Brien Highway Cambridge, MA, USA Main Features Provides an In Memory printer driver Setting Up Automatic E-Mail Printing If You are Using Korean Windows 95167 You Cannot Use a 16 bit TCP/IP Stack Setting Up the Server Setting the Check Time Using Automatic E-Mail Printing Uninstalling Automatic E-Mail Printing from Windows 95If the Uninstall Program Displays An Error Message 169 To Access the Add/Remove Programs Properties Window Trademarks Special Printing Features Windows PrintingPopular Printer Emulation Support Remote Printer Console Program for DOS Select the print command from your PC Printing FromYour PCBi-directional Parallel Interface Enhanced Memory Management 173 Two-Sided Printing Manual Duplexing Loading Envelopes in Multi-Purpose Sheet Feeder Loading More Than One Sheet of Paper Simultaneous Printing/Faxing 175Paper Tray Choosing Acceptable Paper Printer Operation Keys On/Off Line KeyFF/Cont Key You can use recycled paper in this MFC Test/Reset Key Printing the Print Configuration List177 Print Priority Key Restoring Factory Default Settings Reset 2.EXITPrinting PC Data in Hexadecimal SET 2.EXIT Accessories Memory Board Optional Memory for the Printer & Fax Operations For the PrinterFor the Fax Installing the Optional Memory Board 181 MemoryConnector Board Spacer Main Controller Information Standard Telephone FCC Notices For 120V Models Only H a P T E R E I G H T E E N Laser Safety For 110-120V Models Only 185 FDA Regulations ManufacturedUnited States 187 Industry Canada Compliance Statement For Canada OnlyInternational Energy Star Compliance Statement Important Safety Instructions Do not use this product near water 189 Voice H a P T E R E I G H T E E N 191 Compilation and Publication Notice H a P T E R E I G H T E E N Troubleshooting Brother Home Error Messages Error Messages 195 Please Wait Error Message 197 Document JamPrinter Jam Paper is Jammed in the Multi-purpose Sheet Feeder Paper is Jammed near the Drum Unit or in the Fuser Unit 199 If You Are Having Difficulty with Your MFC Sending Faxes 201 MFC General Printing Difficulties Windows Setup Printing 203 Remained Data Copy Quality Difficulties 205 Difficulties Setting up the Software Problem Using the HP Pavilion PC HP Demo Screen SaverBi-Directional Parallel Ports nibble and byte modes MFC Connect Failure or Bi-Directional Communication Error 207 HP LaserJet series II, IID, IIP, IIP+, III, Iiid or Iiip HP LaserJet 4 PlusNEC SuperScript 610/660 209 Epson ActionLaser 1100Lexmark WinWriter Graphics or Text Is Missing When the Document Is Printed Packing and Shipping the MFC 211 Close the carton and tape it shut Regular Maintenance Cleaning the Document Scanner213 Cleaning the Printer Open the top cover Remove the drum unit assemblyToner sensor Cleaning the Drum Unit 215 Toner Empty Indicator Replacing the Toner Cartridge How to Replace the Toner Cartridge 217 Toner Cartridge Drum Unit 219 Reinstall the drum unit into the MFC and close the top cover 221 Replacing the Drum Unit Follow these steps to replace the drum unit 223 Do not remove the clear plastic starter sheet 225 MFC will eject the clear plastic starter sheet automatically For Customer Service Fax Specifications Product Description Printer Specifications Electrical and Environment 229 Parallel Interface Specifications Symbol Sets/Character Sets Resident Fonts231 H a P T E R T W E N T Y Glossary 233 L O S S a R Y 235 L O S S a R Y 237 L O S S a R Y 167 111134 194 FAQ’s Frequently Asked Questions 220, 221, 222, 223, 224173 166 241 19, 20 193135 190 Visit us on the World Wide Web