Unable to use speed dials, Unable to use group dials | HP 400

Unable to use speed dials

●Make sure that the fax number is valid.

●If an outside line requires a prefix, turn on the Dial Prefix option or include the prefix in the speed dial number.

a.Touch the Setup button.

b.Open the Fax Setup menu.

c.Open the Basic Setup menu.

d.Open the Dial Prefix menu.

e.Select the On setting.

Unable to use group dials

●Make sure that the fax number is valid.

●If an outside line requires a prefix, turn on the Dial Prefix option or include the prefix in the speed dial number.

a.Touch the Setup button.

b.Open the Fax Setup menu.

c.Open the Basic Setup menu.

d.Open the Dial Prefix menu.

e.Select the On setting.

●Set up all entries in the group with speed dial entries.

a.Open an unused speed dial entry.

b.Enter the fax number for the speed dial.

c.Touch the OK button to save the speed dial.

Receive a recorded error message from the phone company when trying to send a fax

●Make sure you dial the fax number correctly, and make sure that the phone service is not blocked. For example, some phone services might prevent long distance calling.

●If an outside line requires a prefix, turn on the Dial Prefix option or include the prefix in the speed dial number.

a.Touch the Setup button.

b.Open the Fax Setup menu.

c.Open the Basic Setup menu.

232 Chapter 2 Solve problems

ENWW

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HP 400 manual Unable to use speed dials, Unable to use group dials

Contents

M375 M475 Page Page Copyright and License Trademark Credits Conventions used in this guide Conventions used in this guide Table of contents Enww Solve problems 111 135 Load Tray 1 Type SIZE, Press OK to use available media Enww Enww 218 Parts and diagrams 245 279 289291 Enww Index 313 List of tables Xviii List of figures 35 Remove the rear door simplex product 1 74 Reinstall the left cover 1 137 Remove the fuser 1 101 Rollers 124 Xxiv Removal and replacement Removal and replacement strategy Removal and replacement strategyIntroduction Electrostatic discharge Required tools Types of screws Common fastenersDescription Size Part Number Service approach Before performing serviceAfter performing service Test 2 copy-quality test Post-service testsTest 1 print-quality test Test 3 fax-quality test fax models only Parts removal order 2Parts removal order 1 3Parts removal order 2 Removal and replacement Removal and replacement procedures Rollers and padsTransfer roller Pickup roller Tray 2 and Tray 4Remove the pickup roller 1 5Remove the pickup roller 2 Removal and replacement Separation roller Trays 2 or 6Remove the pickup roller 1 Enww Reinstall the separation roller 9Reinstall the separation roller Document feeder pickup roller assembly Pickup roller and separation pad Tray 13Remove the Tray 1 pickup roller 2 Removal and replacement 15Remove the Tray 1 separation pad Main assemblies Print-cartridge drawer Enww Dimm cover Right cover 22Remove the right cover 3 Removal and replacement Document feeder input tray 24Remove the document feeder input tray 2 Scanner assembly 25Remove the scanner assembly 1 Remove four screws callout Enww Right-front cover and power button Enww 30Remove the rear-upper cover 2 Removal and replacement Rear-upper cover duplex product Paper-feed guide assembly 32Remove the feed assembly 2 Rear-door stopper and link caps simplex product Rear door simplex product 36Remove the rear door simplex product 2 Enww Rear door duplex product 40Remove the rear door duplex product 2 Enww Rear cover and feed guide simplex product Before proceeding, remove the following componentsRemove the rear cover and feed guide simplex product Remove three screws callout Enww Enww Rear-lower cover and rear-door links duplex product Enww Enww Enww Rear-door rib assembly duplex product Remove the rear-door rib assembly duplex product Enww Link guide 58Replace the link guide simplex products Control panel and right-arm mount Reinstall the control panel and right-arm mount 63Reinstall the control panel and right-arm mount 1 Enww Upper-cover assembly Remove the upper-cover assembly Enww Reinstall the upper-cover assembly 69Reinstall the upper-cover assembly 2 Enww Left cover Remove the left cover 73Remove the left cover 3 Removal and replacement Reinstall the left cover 75Reinstall the left cover 2 Front-door assembly Remove the front-door assembly 78Remove the front-door assembly 3 Enww Enww Push the black-plastic arm into the product 85Remove the front-door assembly 10 Reinstall the front-door assembly Enww Intermediate transfer belt ITB 89Remove the ITB 2 91Remove the ITB 4 Removal and replacement 93Remove the ITB 6 Diagnostics Reinstall the ITB Drum motor M1 and developer motor M2 95Remove motor M1 and motor M2 1 96Remove motor M1 and motor M2 2 Removal and replacement 97Remove motor M1 and motor M2 3 Release one tab callout 100Remove motor M1 and motor M2 6 Reinstall the drum motor M1 and developer motor M2 Intermediate PCA Formatter PCA and fax PCA Replacing the formatter PCA before the DC controller PCARemove the formatter PCA and fax PCA 104Remove the formatter 1 of 4 base model 106Remove the formatter 3 of 4 base model Wireless PCA 108Remove the wirelss PCA 1 Remove the wireless PCA callout DC controller PCA Replacing the DC controller PCA before the formatter PCABefore you proceed, remove the following components Remove the DC controller PCA 110Remove the DC controller PCA 1 Enww Fuser-motor assembly Remove the fuser-motor assembly Enww Enww 117Remove the fuser-motor assembly 6 Reinstall the fuser-motor assembly High-voltage power-supply PCA Remove the high-voltage power-supply PCA Enww Enww Color-misregistration sensor assembly Remove the color-misregistration sensor assembly 126Remove the color-misregistration sensor assembly PCA 3 127Remove the color-misregistration sensor assembly PCA 4 Reinstall the color-misregistration sensor assembly Enww Fan FM1 131Remove the fan FM1 2 USB PCA fax/memory-card models Remove the USB PCA Duplex-reverse drive assembly Remove the duplex-reverse drive assembly Release the wire harnesses from the retainer callout 136Remove the duplex-reverse drive assembly 4 Fuser Remove the fuser 137Remove the fuser 1 Enww 141Remove the fuser 5 142Remove the fuser 6 144Remove the fuser 8 Reinstall the fuser 145Reinstall the fuser Removal and replacement Paper-delivery assembly Remove the paper-delivery assembly Enww 149Remove the paper-delivery assembly 4 Tray cassettes and optional Tray 3 assembly Solve problems Solve problems checklist Menu map Print a menu map Troubleshooting process Pretroubleshooting checklistGeneral topic Questions Power-on checks Troubleshooting tools Component diagnosticsLED diagnostics Test the control-panel display Component testsControl-panel tests Test the control-panel buttons Diagrams Plug/jack locations Location of connectors Connector BoardDC controller PCA Enww Location of major components Major components1Major components Enww Motors and fans 2Solenoid, sensors, and motors Rollers Item Description PCAs PCAs Optional 250-sheet cassette 5Optional 250-sheet cassette General timing diagram General circuit diagram 129 Asic diagram HVT / Toneremp Driver PCA1-1 Environment Sensor Diagram FSR diagram Service Print quality troubleshootingPrint the Configuration Internal print quality test pages Print the Service Print-quality troubleshooting toolsClean the paper path Print the cleaning Calibrate the product Setup MenuControl panel menus Calibrate the product from the control panel HP Web Services menu Menu item Description Reports menu Quick Forms menu Menu item Sub-menu item Description Fax Setup menu Menu item Sub-menu item Description Menu item Sub-menu item Private Receive Off System Setup menu Side on the first side of a two-sided Adjust Tray X1 ShiftUse the Y Shift setting to center the image from top to Bottom on Product Security Disable FaxOff Supply Settings Black Cartridge Very Low Setting Prompt USB Flash Drive Low Threshold Cyan Enter percentage Magenta Color Cartridges Very Low Setting StopPrint Black Yellow Courier Font Regular Store Usage Data On SupplyNot on Supply Dark Color Copy Service menu Restore Defaults HP SmartInstall Off Network Setup menu Sets the product so that it communicates only with Web Function specific menusCopy menu ID Copy Specifies the paper size and type Fax menu Displays pending fax jobs, Jobs Opens the Fax Setup menu Scan menu Control panel message types 10.100X Supply Memory ErrorInterpret control panel messages Control panel messages Error, Turn off then on Fuser ErrorScanner Error Fan Error, Turn off then on Error Turn off then onBlack Cartridge Low Black in wrong position Canceled scan. Clear documentCanceled send. Clear document Black Very Low Cyan in wrong position Communication errorCyan Cartridge Low Cyan Very Low Document feeder door is open Device error, press OKDevice is busy. Try again later Document feeder jam. Clear and reload Document feeder mispick. Reload Engine Communication ErrorEngine error. Press OK to continue Door open Fax is busy. Canceled send Fax receive errorFax is busy. Redial pending Fax Send error Fax storage is full. Canceling the fax receive Install color cartridge Fax storage is full. Canceling the fax sendGenuine HP supply installed Fit to Page on flatbed only Jam in area, Open door and clear jam Invalid driver Press OKInvalid entry Jam in Tray 1, Clear jam and then press OK Magenta Cartridge Low Load Tray 1, Plain Size / Cleaning mode, OK to startLoad tray X Press OK for available media Magenta in wrong position Memory is low. Press OK Manual Duplex Load Tray 1, Press OKManual feed Size TYPE, Press OK to use available media Memory is low. Try again later Misprint, Press OK No fax answer. Canceled sendMemory low Only 1 copy made. Press OK to continue No dial tone No fax answer. Redial pending No fax detected Remove shipping lock from color cartridge Print failure, press OK. If error repeats, turn off then onScanner error #, Turn off then on Remove shipping locks from cartridges Scanner reserved for PC scan Scanning error Cannot connectSettings cleared Unexpected size in tray # Load size Press OK Used color in use Used color installed, to accept press OKUnsupported color Press OK to continue Used supplies in use Event-log messages Yellow in wrong positionYellow Very Low 7Event-log messages Print the event logEvent log messages Event code Description Troubleshooting tools 177 Description Solution Event-log messagesEvent-log-only messages Event code Description Solution 8Event-log-only messages Clear jams Common causes of jamsJam locations Clear jams from the document feeder Enww Clear jams in Tray Enww Enww Clear jams in Tray Clear jams in the fuser area Clear jams in the output bin Clear jams in the duplexer duplexing models only Enww Solve paper-handling problems Product picks up multiple sheets of paperProduct does not pick up paper Solve image-quality problems Problem CausePrint quality examples AaBbCc Problem Cause Solution Severity of the defect Color image defects Continue Black AaBbCc Clean the paper path Clean the productClean the pickup and separation rollers Clean the paper path from the product control panel Clean the scanner glass strip and platen Clean the document feeder pickup rollers and separation pad Clean the touch screen Solve performance problems Factors affecting print performance Print speeds Product does not print or it prints slowly Product does not print Product prints slowly Solve network problems Solve product connectivity problemsSolve direct-connect problems Computer is using the incorrect IP address for the product Solve wireless network problems Computer or workstation might be set up incorrectlyComputer is unable to communicate with the product Wireless connectivity checklist Cannot connect more computers to the wireless product Network does not appear in the wireless networks list Wireless network is not functioning Secondary service menu Service mode functionsService menu Service menu settings 9Secondary service menu Open the secondary service menuSecondary service menu structure Scan Calibration Calibrate Product resets Restore the factory-set defaultsNvram initialization Enww Solve fax problems Fax troubleshooting checklist Enww Document feeder door is open. Canceled fax Fax error messagesCommunication error Fax is busy. Canceled send Fax receive error Fax is busy. Redial pending Fax Send error Fax storage is full. Canceling the fax receive Fax storage is full. Canceling the fax send No fax answer. Canceled sendNo dial tone No fax answer. Redial pending No fax detected Enww View and interpret fax error codes Troubleshoot fax codes and trace reportsCode number Fax logs and reports Fax trace report Print all fax reports Print individual fax reports Change error correction and fax speed Set the fax error reportSet the fax-error-correction mode Communication error. message displays Solve problems sending faxesAn error message displays on the control panel Change the fax speed Open the Error Correction menu Fax is busy. message displays No fax answer. message displays Document feeder paper jam Fax storage is full. message displays Faxes can be received, but not sent Unable to use fax functions from the control panel Unable to use speed dials Unable to use group dials Enww Fax has a dedicated phone line Solve problems receiving faxesFax does not respond An answering machine is connected to the product Answer Mode setting is set to the Manual setting Telephone handset is connected to the productVoice mail is available on the fax line Product is connected to a DSL phone service Product uses a fax over IP or VoIP phone service No fax detected. message displays Open the Advanced Setup menu Open the Fax Resolution menu Sender receives a busy signal Fax is received but does not printCannot send or receive a fax on a PBX line Solve general fax problems Faxes are sending slowly Fax quality is poor Fax cuts off or prints on two pages Enww Product updates Enww Parts and diagrams Order parts by authorized service providers Whole unit replacementOrderable parts Related documentation and software 5Related documentation and software Supplies and accessories Service partsPart number Cartridge number Description How to use the parts lists and diagrams Scanner and document feeder main assemblies Scanner and document feeder main assemblies Description Part number Qty 2External panels and covers Parts and diagrams Covers Covers 1,2 Internal assemblies Internal assemblies 1 8Internal assemblies 1 Internal assemblies 2 4Internal assemblies 2 9Internal assemblies 2 Internal components 3 5Internal assemblies 3 10Internal assemblies 3 Internal assemblies 4 A03 11Internal assemblies 4 Internal assemblies 5 7Internal assemblies 5 12Internal assemblies 5 Internal assemblies simplex models 8Internal assemblies simplex models 13Internal assemblies simplex models Internal assemblies duplex models 9Internal assemblies duplex models 14Internal assemblies duplex models Description Part number PCAs 10 PCAs PCAs Input devices Sheet paper feeder optional Tray 16250-sheet paper feeder optional Tray Alphabetical parts list 17Alphabetical parts list Internal assemblies 4 Internal assemblies 5 Paper pickup assembly RM1-8045-000 Numerical parts list 18Numerical parts list RL1-3053-000 Motor, developer DC M1 RM1-8051-000 Paper-pickup guide assembly duplex Enww Service and support Hewlett-Packard limited warranty statement HP Product Duration of Limited Warranty Hewlett-Packard limited warranty statement Enww Data stored on the print cartridge End User License Agreement Transfer Enww OpenSSL Customer support LJColorMFPM475 Product specifications Table B-2Environmental specifications1 Physical specificationsTable B-1Physical specifications Product Height Depth Width Weight Regulatory information Environmental product stewardship program Power consumptionFCC regulations Protecting the environment Plastics Toner consumptionPaper use HP LaserJet print supplies Single returns Non-U.S. returnsMultiple returns more than one cartridge Shipping Residents of Alaska and Hawaii Paper Material restrictions Chemical substances Material Safety Data Sheet Msds For more information Declaration of conformity Manufacturers Name Manufacturers AddressSupplementary Information Boise, Idaho USA OctoberFor regulatory topics only Enww Declaration of conformity wireless models Volatile memory Certificate of volatilityTypes of memory Non-volatile memory Vcci statement Japan Power cord instructions Safety statementsLaser safety Power cord statement Japan EMC statement Korea Laser statement for Finland Luokan 1 laserlaite GS statement Germany Restriction on Hazardous Substances statement Ukraine New Zealand Telecom Statements Additional statements for telecom fax productsEU Statement for Telecom Operation Additional FCC statement for telecom products US Telephone Consumer Protection Act US Industry Canada CS-03 requirements Enww Additional statements for wireless products Korean statement Enww Enww Symbols/Numerics 2ndary service menu Index Jams Msds USB Control-panel tests 117 Curled media Demo 116 Diagrams 121 288 Macintosh customer support Material Safety Data Sheet Enww Page CE863-90966* *CE863-90966