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HP 700 manual Scanning text for editing OCR, Click Start Scan

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Scanning text for editing (OCR)

Scanning text for editing (OCR)

Scan using Optical Character Recognition (OCR) when you want to edit your original document in your word processing application.

Note: To scan text for editing, you must already have installed your OCR software, such as the one provided with the HP OfficeJet. Refer to step 8 in the Setup Guide.

To scan your document using OCR:

1Load your original (up to 20 pages) in the document tray, top down with the printed side away from you. The HP OfficeJet Manager will appear on your PC screen. If you don’t see it, minimize open applications.

2Click Scan on the HP OfficeJet Manager and the Scan Settings dialog box appears.

3Click Text Only, then the Scan text for editing (OCR) checkbox.

4Click Start Scan.

Your document will be scanned into the word processing program you selected when you installed the OmniPage® LE software.

Note: To change the selected word processing program, double-click HP OfficeJet Manager on your Windows desktop, click Settings, then select Settings and Mainte- nance. Click the Software tab, and select from the File format for OCR results menu.

Important: After scanning, proofread your document to make sure the OCR software did not misinterpret any letters or characters.

For more information about the OmniPage LE software, refer to the Caere documentation provided with the HP OfficeJet.

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HP 700 manual Scanning text for editing OCR, Click Start Scan

Contents

HP OfficeJet Series User’s GuideWARNING Potential Shock Hazard Safety Information2Stand-Alone Use 1Using Your HP OfficeJetTable of Contents 3Maintenance and Troubleshooting Using the HP OfficeJet Manager 1Using Your HP OfficeJetLoading the Paper Supply Using a scan/copy sleeve to protect your originalLoading letterhead paper Loading plain and special papersLoading multiple envelopes Loading a single envelopeLoading transparencies Faxing paper documents FaxingFaxing from the keypad Faxing from the HP OfficeJet Manager Speed dialing Faxing from your software applicationReceiving faxes For stand-alone users 2 Select Fax Setup, then select Receive SettingsChoosing automatic versus manual fax receiving For PC-connected usersManually receiving faxes Receiving faxes to your PC Receive SettingsCopying from the keypad CopyingCopying from the HP OfficeJet Manager Scanning images ScanningSelecting the area you want to edit Using the image viewerEditing images with the image viewer 4 Click Start Scan Scanning text for editing OCRScanning to Email Printing Changing the Print SettingsPrinting a document 1-18 cartridge with the black cartridge for Using the photo cartridgeUsing the Help System Faxing and Copying 2Stand-Alone UseSpeed dialing Navigating the menus Using The Menu SystemCopy Resolution Adjusting SettingsCopy Setup Fax ResolutionPrint Report Basic Fax SetupAdvanced Fax Setup ContrastAnswer Ring Pattern Error Correction ModeBusy Redial No Answer RedialSilent Detect Ring and Beep VolumeThis feature does not apply in certain countries Automatic ReductionTo assign a new group speed dial code Speed Dial SetupIndividual Speed Dial Group Speed DialPrint Faxes in Memory MaintenanceClean Print Cartridge Delete Speed DialThis section does not apply to stand-alone fax/copier users MaintenanceMaintenance tasks PC-connected ThreeCleaning the print cartridges and surrounding areas Cleaning the HP OfficeJetCleaning the exterior Cleaning the scanner glass1 Make sure you have the following materials at hand ThreeCleaning the paper rollers a\setup.exe Uninstalling the softwareThree Troubleshooting Printouts have horizontal streaks Common problemsOmniPage Limited Edition OCR software is not installed The HP OfficeJet won’t pick up paper from the paper trayError messages