Working With Company E-mail and Meeting Appointments 77

4.Do one or both of the following:

To sign all your outgoing e-mail messages so that recipients can be certain that the messages were sent by you and have not been altered in any way, select the Sign all outgoing e-mail messages check box.

To encrypt all your outgoing e-mail messages so that the contents of your messages are protected from being viewed by anyone other than the intended recipients, select the Encrypt all outgoing e-mail messages check box.

5.Tap Choose Certificate to select a certificate for signing or encrypting outgoing e-mail messages.

You can select certificates to sign or encrypt e-mail messages individually if you do not choose to sign or encrypt all outgoing e-mail. For information about signing and encrypting individual messages, see “To individually sign and encrypt a new message.”

Set Permissions on an E-mail Message

Another way of protecting your e-mail messages is to send messages with restricted permissions using Information Rights Management (IRM).

Note This works only with a Microsoft Outlook e-mail account and if your company is using RMS Server SP1.

1.Tap Start > Messaging > Outlook E-mail.

2.Create a message, and then tap Menu > Message Options.

3.In Permissions, do one of the following:

To allow anyone to read the message, select Unrestricted access.

To prevent the message from being forwarded, printed, or copied, select Do not forward.

4.Tap OK.

Tip An IRM-protected message received on your device can only be replied to or forwarded if the message permits it.

Page 77
Image 77
HTC PDA Phone user manual Set Permissions on an E-mail Message