HTC PDA Phone user manual View Appointments, Send Appointments, To send a meeting request

Organizing Contacts, Appointments, Tasks, and Other Information 57

View Appointments

By default, Calendar displays appointments in Agenda view. You can also look at your appointments in Day, Week, Month, and Year views.

The highlighted hours here indicate the time of your appointments.

Tap to view appointment details.

•To see detailed appointment information in any view, tap the appointment.

•To view appointments by category, tap Menu > Filter, and then select the desired category.

•To change the default view that Calendar uses to display appointments, tap Menu > Tools > Options > General tab. Tap the Start in box, and then choose the calendar view.

•When in Month view, you will see the following indicators:

Morning appointment	Afternoon or evening appointment
All-day event	Both morning and afternoon/evening appointments

Send Appointments

To send a meeting request

Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.

1.Tap Calendar on the Today screen.

2.Schedule a new appointment, or open an existing one and tap Menu > Edit.

3.Tap Attendees, tap Add Required Attendee or Add Optional Attendee, and add the contacts you want to invite.

You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Section 8.

4.When have finished adding attendees, tap Done.

5.Tap OK to send.

Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail, POP3/IMAP4 or

Windows Live account.

Notes • If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the next time you synchronize your device with your PC or Exchange Server.

•When attendees accept your meeting request, the meeting is automatically added to their schedules. When their responses are sent back to you, your calendar is updated as well.