March
Users Guide
Contents
Printing
Paper and specialty media guidelines
Copying
Mailing 100
Scanning to an FTP address
Faxing
Scanning to a computer or flash drive 127
Understanding printer menus
Troubleshooting
Administrative support
Maintaining the printer
Index 308
Power consumption
Safety information
Safety information
Page
Thank you for choosing this printer
Learning about the printer
Finding information about the printer
Learning about the printer
Other countries and regions -See the printed
Selecting a location for the printer
460 mm 18.1 640 mm 25.2 200 mm 7.9 1724 mm 67.9
Basic model
Printer configurations
Basic functions of the scanner
Configured model
Finisher
High capacity feeder
Using the scanner glass
Using the ADF
Understanding the ADF and scanner glass
You can use the ADF or the scanner glass to scan documents
Description
Understanding the printer control panel
Understanding the home screen
Display item Description
Other buttons that may appear on the home screen
Display item Function
Using the touch-screen buttons
Button Function
Sample touch screen
Button
Other touch-screen buttons
Cancel Jobs Continue Select
Feature Description
Features
Adjusting Power Saver
Using recycled paper and other office papers
Minimizing your printers environmental impact
Saving paper and toner
Using the printer control panel
Using the Embedded Web Server
Reducing printer noise
Touch Settings Touch General Settings Touch Quiet Mode
To select a Quiet Mode setting On the home screen, touch
Touch the arrows to select a setting Touch Submit
Recycling
Returning Lexmark cartridges for reuse or recycling
Installing internal options
Additional printer setup
Additional printer setup
Available internal options
Accessing the system board to install internal options
Installing a memory card
Page
Plastic pins
Installing a flash memory or firmware card
Metal pins
Push the card firmly into place
Installing an internal print server or port interface card
Installing a printer hard disk
Page
Gently insert the system board into the printer
Reinstalling the system board
Order of installation
Installing hardware options
Installing optional trays
Attaching cables
Printing a menu settings
Verifying printer setup
Touch Menu Settings
Printing a network setup
Setting up the printer software
Installing printer software
For Windows users
Updating available options in the printer driver
For Macintosh users
Installing the printer on a wireless network Windows
Setting up wireless printing
Click Suggested Click Wireless Network Attach
Click Install Click Agree
Prepare to configure the printer
Installing the printer on a wireless network Macintosh
Enter the printer information
Access the AirPort options
Configure your computer to use the printer wirelessly
Configure the printer for wireless access
Click + Click IP
Mac OS X version
Installing the printer on a wired network
Click +
Click AppleTalk
Click Install Printer and Software
Mac OS X version 10.4 and earlier
Mac OS X version 10.5 or later
Mac OS X version
Click Properties
Click Configure Port
Click OK, and then click Close
For Macintosh users
Setting up serial printing
Windows XP
Windows Vista
Windows
Configuring Universal paper settings
Setting the Paper Size and Paper Type
Loading paper and specialty media
Specify a unit of measurement
Loading the standard or optional 500‑sheet trays
Long ‑edge orientation Short ‑edge orientation
Loading A5 or Statement paper sizes
Touch Exit Configuration Menu
Touch Size Sensing
Loading the 2000‑sheet high capacity feeder
Loading B5 or Executive paper sizes
Page
Loading the 2,000-sheet dual input trays
Page
Loading the multipurpose feeder
Page
Linking and unlinking trays
Press Exit Config Menu
Linking trays
Unlinking trays
Changing a Custom Type x name
Assigning a custom paper type name
Click Paper Menu Click Custom Name
Type a name for the paper type in a Custom Name x box
Click Custom Types
Loading paper and specialty media Click Submit
Paper and specialty media guidelines
Paper characteristics
Paper guidelines
Unacceptable paper
Fiber content
Selecting paper
Selecting preprinted forms and letterhead
Storing paper
Supported paper sizes, types, and weights
Supported paper sizes
Basic input trays
Tabloid
Letter
Legal
Executive
Optional input trays
Printer engine supports 38-128 g/m2 16-32 lb paper weights
Supported paper types and weights
Monarch
Paper and specialty media guidelines
Printing
Click Properties, Preferences, Options, or Setup
Printing a document
Printing
Printing on specialty media
Tips on using letterhead
Placing paper in the trays
Orienting the paper for long‑ or short‑edge printing
Without finisher With finisher
High capacity feeder
Tips on using envelopes
Tips on using transparencies
Multipurpose tray
Simplex one-sided printing Duplex two-sided printing
Page
Holding jobs in the printer
Printing confidential and other held jobs
Printing confidential and other held jobs from Windows
Job type
Printing Touch your user name
Printing from a flash drive
Touch Confidential Jobs
Page
Printing information pages
Canceling a print job
Touch Delete Selected Jobs
Canceling a print job from the computer
Windows Vista Click
Click Control Panel Click Hardware and Sound Click Printers
Standard bin
Supported finishing features
Finisher Bin
Finisher Bin 2 finishing features
Bin 3 finishing features
Adjusting toner darkness
Click Settings Click Print Settings Click Quality Menu
Adjust the toner darkness setting Click Submit
Copying
Copying using the ADF
Making copies
Making a quick copy
Copying photos
Copying using the scanner glass
Copying on specialty media
Making transparencies
Making copies using paper from a selected tray
Customizing copy settings
Copying to letterhead
Copying from one size to another
Example 1 Copying to mixed paper sizes
Copying a document that contains mixed paper sizes
Example 2 Copying to a single paper size
Copying on both sides of the paper duplexing
Adjusting copy quality
Reducing or enlarging copies
Placing separator sheets between copies
Collating copies
Touch Separator Sheets
Select one of the following
Creating a custom job job build
Copying multiple pages onto a single sheet
Between Pages
Touch Done Touch Copy It
Placing the date and time at the top of each
Placing information on copies
Touch Custom Job
Touch Header/Footer
Canceling a copy job while the document is in the ADF
Canceling a copy job
Canceling a copy job while the pages are being printed
Remaining print job is canceled. The home screen appears
Understanding the copy screens and options
Collate
Sides Duplex
Options
Improving copy quality
Copying
Click Settings
Setting up the e-mail function
Click E-mail Settings Click Setup E-mail Server
Mailing
Creating an e-mail shortcut using the Embedded Web Server
Configuring the e‑mail settings
Creating an e-mail shortcut using the touch screen
Creating an e-mail shortcut
Sending an e‑mail using a shortcut number
Sending an e-mail using the touch screen
Sending an e-mail using the address book
Mailing a document
Adding e-mail subject and message information
Customizing e-mail settings
Changing the output file type
Mailing 103
Mailing color documents
Canceling an e-mail
Understanding e-mail options
Original Size
Orientation
Resolution
Binding
Mail Subject
Advanced Options
Using the printer control panel for fax setup
Initial fax setup
Faxing
Getting printer ready to fax
Click Settings Click Fax Settings Click Analog Fax Setup
Using the Embedded Web Server for fax setup
Equipment and service options Fax connection setup
Choosing a fax connection
Connecting to a DSL service
Connecting to an analog telephone line
Faxing 109
Connecting to a distinctive ring service
Connecting to a PBX or Isdn system
Touch Settings Touch Fax Settings Touch Analog Fax Settings
Faxing 110
Touch Distinctive Ring Settings
Connecting to an adapter for your country or region
Faxing 111
Country/region
Setting the date and time
Setting the outgoing fax name and number
Sending a fax using the printer control panel
Click Settings Click Security Click Set Date and Time
Creating shortcuts
Sending a fax using the computer
Creating a fax destination shortcut using the touch screen
Using fax shortcuts
Using shortcuts and the address book
Using the address book
Faxing 115
Changing the fax resolution
Customizing fax settings
Making a fax lighter or darker
Sending a fax at a scheduled time
Touch Delayed Send
Canceling an outgoing fax
Viewing a fax log
Blocking junk faxes
Faxing 118
Understanding fax options
Faxing 119
Improving fax quality
Holding faxes
Holding and forwarding faxes
Forwarding a fax
Faxing 120
Print Print and Forward
Click Fax Settings Click Analog Fax Setup
Fax ‑mail
ESF
Scanning to an FTP address
Scanning to an FTP address using the keypad
Scanning to an FTP address
Scanning to an FTP address 122
Scanning to an FTP address using the address book
Scanning to an FTP address using a shortcut number
Creating an FTP shortcut using the Embedded Web Server
Click FTP Shortcut Setup
Understanding FTP options
Creating an FTP shortcut using the touch screen
Scanning to an FTP address 125
Scanning to an FTP address 126
Improving FTP quality
Scanning to a computer
Scanning to a computer or flash drive
Scanning to a computer or flash drive 127
Click Scan Profile Click Create Scan Profile
Scanning to a flash drive
Quick Setup
Understanding scan profile options
Format Type
Compression
Default Content
Color
Advanced Imaging
Improving scan quality
Scanning to a computer or flash drive 130
Understanding printer menus
To access the menus, touch on the home screen
Menus list
Understanding printer menus 131
Paper menu
Default Source menu
Paper Size/Type menu
Understanding printer menus 132
Tray x Type
Understanding printer menus 133
MP Feeder Size
MP Feeder Type
Understanding printer menus 134
Manual Paper Size
Understanding printer menus 135
Configure MP menu
Paper Texture menu
Substitute Size menu
Understanding printer menus 136
Understanding printer menus 137
Understanding printer menus 138
Paper Loading menu
Custom Names menu
Custom Types menu
Understanding printer menus 139
Menu item Definition
Custom Scan Sizes menu
Universal Setup menu
Custom Bin Names menu
Understanding printer menus 140
Understanding printer menus 141
Bin Setup menu
Understanding printer menus 142
Reports menu
Understanding printer menus 143
Active NIC menu
Network/Ports menu
Standard Network or Network x menus
Understanding printer menus 144
Understanding printer menus 145
Understanding printer menus 146
Standard USB menu
USB Buffer
Network Card menu
Network Reports menu
Understanding printer menus 147
This menu is available from the Network/Ports menu
Understanding printer menus 148
TCP/IP menu
Understanding printer menus 149
IPv6 menu
Network/Ports Network x Net x Setup Wireless
Wireless menu
AppleTalk menu
Understanding printer menus 150
Use the following menu to configure the Smtp server
Smtp Setup menu
NetWare menu
LexLink menu
Understanding printer menus 152
Miscellaneous menu
Security menu
Confidential Print menu
Understanding printer menus 153
Understanding printer menus 154
Disk Wiping menu
Set Date and Time menu
Security Audit Log menu
Understanding printer menus 155
General Settings menu
Settings menu
Understanding printer menus 156
Understanding printer menus 157
Run Initial setup
Eco-Mode
Paper Sizes
Timeouts
Alarms
Understanding printer menus 158
Factory Defaults
Print Recovery
Understanding printer menus 159
Understanding printer menus 160
Copy Settings menu
Understanding printer menus 161
Header/Footer
Understanding printer menus 162
Understanding printer menus 163
Fax Mode Analog Fax Setup menu
Fax Settings menu
Understanding printer menus 164
Understanding printer menus 165
General Fax Settings
Understanding printer menus 166
Fax Send Settings
Understanding printer menus 167
Understanding printer menus 168
Understanding printer menus 169
Fax Receive Settings
Understanding printer menus 170
Fax Log Settings
Distinctive Rings
Speaker Settings
Understanding printer menus 171
Menu item Single Ring
Fax Server Setup
Fax Mode Fax Server Setup menu
Understanding printer menus 172
Understanding printer menus 173
‑mail Settings menu
Format
Understanding printer menus 174
Color
Understanding printer menus 175
Jpeg Quality
Understanding printer menus 176
‑mail images sent as
‑mail Bit Depth
Use cc/bcc
Understanding printer menus 177
Understanding printer menus 178
FTP Settings menu
Understanding printer menus 179
FTP bit Depth
Understanding printer menus 180
Base File Name
Flash Drive menu
Scan Settings
Understanding printer menus 181
Understanding printer menus 182
Photo Jpeg Quality
Understanding printer menus 183
Scan bit Depth
Understanding printer menus 184
Print Settings
Copies
Duplex Binding
Understanding printer menus 185
‑up pages/side
‑up Border
Setup menu
Print Settings
Understanding printer menus 186
Menu item Printer Language
Print Area
Understanding printer menus 187
Download Target
Job Accounting
Understanding printer menus 188
Finishing menu
Menu item Resource Save
Print All Order
‑up pages‑side
Understanding printer menus 189
Understanding printer menus 190
Quality menu
Understanding printer menus 191
Utilities menu
Menu item Scale to Fit
Understanding printer menus 192
PCL Emul menu
PostScript menu
Understanding printer menus 193
PCL Emulation Settings
Symbol Set
Understanding printer menus 194
Tray Renumber
Understanding printer menus 195
Understanding printer menus 196
Html menu
Font Size
Scale
Image menu
Booklet Adjustments menu
XPS menu
Understanding printer menus 197
Help menu
Touch Booklet Adjustments
Understanding printer menus 199
Maintaining the printer
Cleaning the exterior of the printer
Maintaining the printer 200
Adjusting scanner registration
Cleaning the scanner glass
Maintaining the printer 201
Touch Scanner Test
Conserving supplies
Storing supplies
Checking the status of supplies
Checking the status of supplies from a network computer
Ordering supplies
Ordering a maintenance kit
Ordering toner cartridges
Ordering a photoconductor kit
Replacing supplies
Ordering a cleaning kit
Ordering staple cartridges
Replacing the toner cartridge
Page
Replacing the photoconductor
Maintaining the printer 207
Page
Page
Page
Before moving the printer
Moving the printer
Removing the optional trays
Page
Page
Shipping the printer
Moving the printer to another location
Maintaining the printer 215
Administrative support 216
Administrative support
Checking the virtual display
Checking the device status
Administrative support 217
Click Device Status
Administrative support 218
Restoring the factory default settings
Solving basic problems
Troubleshooting
Solving basic printer problems
Embedded Web Server does not open
Understanding printer messages
Troubleshooting 220
Change input src to Custom Type Name
Change input src to Custom Type Name load orientation
Change input src to Custom String load orientation
Troubleshooting 221
Change input src to size
Change input src to size load orientation
Check input src guides
Change input src to type size load orientation
Check input src orientation or guides
Close door
Disk Full ‑ Scan Job Canceled
Weblink server not set up. Contact system administrator
Fax Station Name not set up
Fax Station Number not set up
Load src with
Insert Tray
Load input src with Custom Type Name
Load input src with Custom String
Load input src with size
Troubleshooting 225 Cancel the current job
Load manual feeder with
Load Manual Feeder with Custom Type Name
Load Manual Feeder with type size
Load Manual Feeder with size
Load Staples G5, G11, G12
Memory full, cannot print faxes
Remove paper from standard output bin
Restore Held Jobs?
Replace all originals if restarting job
Remove the stack of paper from the standard exit bin
Some held jobs were not restored
Scanner Jam Access Cover Open
Replace jammed originals if restarting job
Scan Document Too Long
Yy Replace defective or missing cartridge
Insufficient memory to support Resource Save feature
Cartridge part number unsupported by device
Short paper
Ppds font error
Insufficient memory, some held jobs will not be restored
Insufficient memory for Flash Memory Defragment operation
Insufficient memory, some Held Jobs were deleted
Serial option x error
Network x software error
Standard network software error
Defective flash detected
Serial port x disabled
Parallel port x disabled
Standard parallel port disabled
Standard USB port disabled
Configuration change, held jobs were not restored
USB port x disabled
Too many disks installed
Too many flash options installed
Too many trays attached
Routine maintenance needed
Remove defective disk
Disk full
Clearing jams
Paper recommendations
Understanding jam numbers and locations
Jam numbers What to do
Troubleshooting 237
Open Door A, and then remove the jam
Paper jams
Troubleshooting 238
Paper jam
Troubleshooting 239
203, 230-231 paper jams
Troubleshooting 240
Paper jam
Open Door D
Page
Page
Open Door D Remove the jam Close Door D
Troubleshooting 244
Page
24x paper jam
Troubleshooting 246
Jam in Tray
Clearing Area a
Troubleshooting 247
Clearing Area B
Troubleshooting 248
Open Door B Pull the jam up and toward you Close Door B
Touch Continue
Clearing Area C
Troubleshooting 249
Open Door C Pull the jam up and toward you Close Door C
280‑281 paper jams
Troubleshooting 250
Page
Open Door F Remove the jam Close Door F
Troubleshooting 252
Troubleshooting 253
Staple error
283, 289 staple jams
Lift Door H Remove the jam Close Door H
Page
Page
28x paper jam
Troubleshooting 256
Page
Paper jams
Troubleshooting 258
Paper jams
Page
Paper jam
Error message about reading USB drive appears
Solving printing problems
Jobs do not print
Job takes longer than expected to print
Confidential and other held jobs do not print
Incorrect characters print
Job prints from the wrong tray or on the wrong paper
Tray linking does not work
Large jobs do not collate
Unexpected page breaks occur
Solving copy problems
Copier does not respond
Scanner unit does not close
Poor copy quality
Partial document or photo copies
Solving scanner problems
Checking an unresponsive scanner
Scanning takes too long or freezes the computer
Scan was not successful
Poor scanned image quality
Troubleshooting 269
Solving fax problems
Partial document or photo scans
Cannot scan from a computer
Cannot send or receive a fax
Review this Digital Phone Service Checklist
Check the Printer Connections
Check the Telephone Wall Jack
Can send but not receive faxes
Received fax has poor print quality
Can receive but not send faxes
Solving option problems
Solving 2,000-sheet drawer problems
Paper tray problems
Memory card
Internal Solutions Port
Flash memory card
Hard disk with adapter
USB/parallel interface card
Solving paper feed problems
Paper frequently jams
Paper jam message remains after jam is cleared
Isolating print quality problems
Solving print quality problems
Blank pages
Packing Material MAY be on the Toner Cartridge
Clipped images
Troubleshooting 278
Ghost images
Check the Guides
Check the Toner Darkness Setting
Troubleshooting 279
Gray background
Incorrect margins
Paper curl
Troubleshooting 280
Print irregularities
Paper has Absorbed Moisture DUE to High Humidity
Print is too dark
Check the DARKNESS, BRIGHTNESS, and Contrast Settings
Fuser MAY be Worn or Defective
Toner Cartridge MAY be Defective
When 88 Cartridge Low appears, order a new toner cartridge
Troubleshooting 282
Print is too light
Toner is LOW
Repeating defects
Troubleshooting 283
Skewed print
Ensure That the Fill Pattern is Correct
Check the Paper Type
Streaked horizontal lines
Toner Cartridge MAY be Defective or LOW on Toner
Toner is Smeared
Toner fog or background shading appears on
Streaked vertical lines
There is Toner in the Paper Path
Toner Cartridge is Defective
Toner rubs off
Check the Paper Texture Setting
Toner specks
Charge Rolls MAY be Defective
Contacting Customer Support
Troubleshooting 287
Transparency print quality is poor
Check the Transparencies
Edition notice
Product information
288
March
289
Trademarks
290
Modular component notice
Noise emission levels
Temperature information
291
Meter average sound pressure, dBA
Product power consumption
Power consumption
Laser notice
Laser advisory label
Off mode
Power Saver
European Community EC directives conformity
Total energy usage
Avis de conformité aux normes de l’industrie du Canada
Industry Canada compliance statement
Radio interference notice
CCC EMC notice Bsmi notice
295
296
South Africa telecommunications notice
Utilisation de ce produit en Suisse
Using this product in Switzerland
Verwendung dieses Produkts in der Schweiz
Uso del prodotto in Svizzera
Exposure to radio frequency radiation
Regulatory notices for wireless products
Industry Canada Canada
298
Industry Canada Canada
Taiwan NCC RF notice statement India emissions notice
299
300
301
Statement of Limited Warranty
Limited warranty service
Limited warranty
Lexmark International, Inc., Lexington, KY
302
Limitation of liability
Extent of limited warranty
Additional rights
303
304
Lexmark Software Limited Warranty and License Agreement
305
306
307
Adobe Systems Incorporated Notice
Index
Symbols
Numerics
Index 308
Page
FTP
Page
Page
Page