Receiving Faxes

Using with an answering machine

Setting up the fax machine and an answering machine

1 Connect the answering machine to the EXT jack on the back of the fax machine.

Peel off the tape on the EXT jack and connect the cord.

 

 

Answering machine

 

Telephone line cord

(not included)

 

 

2

If you plan to use the FAX ONLY mode on the fax machine, set the number of rings on the answering

machine to less than 4.

 

●This will allow the answering machine to answer the call first.

3

Record a greeting message on the answering machine.

Example: “This is (your name, business and/or telephone number). We are unable to answer the phone

 

right now. To send a fax, start transmission. To leave a message, please speak after the

 

beep. Thank you.”

4

Turn on the answering machine.

5

Set the receive mode of the fax machine to the TEL mode (see page 58) or FAX ONLY mode (see

page 59).

 

● When you set the FAX ONLY mode, set the FAX ONLY mode ring count (feature setting #07) to

 

“5 EXT.TAM” (see page 60). The number of rings on the answering machine should be less than the

 

FAX ONLY mode ring count so that the answering machine will answer a call first. Using the FAX

 

ONLY mode will allow you to receive faxes if the answering machine is full.

6

Check the remote access code of your answering machine and program the same code into the remote

operation ID of the fax machine (feature setting #12). See page 63.

Note:

●Do not pause for 4 seconds or more during the greeting message. If a 4 second pause is stored in the greeting message, all incoming calls will be routed to the unit from the answering machine even while the greeting message is playing.

●We recommend you keep the greeting message around 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.

●Every time the unit receives a document, a silent pause or fax tone may be recorded on the answering machine.

Fax/Copy

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