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Panasonic KX-TDA200 user manual Section Customising Your Phone & System

Models: KX-TDA200

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Customising Your Phone & System

Section 3

Customising Your Phone & System

This chapter shows you how to customise your individual telephone or PBX according to your needs. Find the desired setting and program as necessary.

User Manual

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Page 127

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Panasonic KX-TDA200 user manual Section Customising Your Phone & System

Contents

KX-TDA100 Model No. KX-TDA200 Hybrid IP PBX1.9.5If a Voice Processing System is Connected PageConsult your dealer AppendixHints Important InformationSAVE THESE INSTRUCTIONS Safety InstructionsDEALERS TELEPHONE NO Found on the bottom of the unitSerial No DATE OF PURCHACE NAME OF DEALER DEALERS ADDRESSOperation Table of Contents3 Customising Your Phone & System 2 Manager Operation4 Appendix Section Operation What kind of telephone can be used? Feature Numbers1.1Before Operating the Telephones 1.1.1 Before Operating the TelephonesPS Display KX-TD7690 Key Lock ON No Picture AvailableTones DisplayLeft Using a Navigator Key/Jog DialExamples Restrictionsaccount code Icon Descriptionsgroup no desired noPAUSE Proprietary Telephone ButtonsSP-PHONE AUTO DIAL/STOREConference TRANSFERHOLD FLASH/RECALLINTERCOM CANCEL/POWERPortable Station Buttons SHIFTDirect Station ISDN ServiceAccess Customising ButtonsFWD/DND Time ServiceFeature Access Cleaned-upCharge Wake-upAlert1.2.5 Calling without a Restriction How to Follow the StepsNo Picture Available Using an account code Account Code EntryTo another extension Intercom Call 1.2Making Calls1.2.1Basic Calling Calling another extensionTo select the specified outside line Calling an outside partyTo select an idle outside line automatically PT/SLT/PSEmergency call Making a call to the private networkTo call PT/SLT/PSCustomising Your Phone Using an account code Account Code EntryPT/SLT/PS outside phone noTo store a phone number 1.2.2Easy DiallingWith a one touch button One-touchDialling PT/PSTo store a phone number To dialPT/SLT/PS PT/SLT/PSPT/SLT/PS Using a pre-programmednumber Quick DiallingTo set/cancel To dialPT/SLT/PS 1.2.3RedialCustomising Your Phone PT/SLT/PS Reserving a busy line Automatic Callback BusyTo answer if set when seizing an outside line To setTo answer while hearing a callback ringing To cancel a callback ringingPT/SLT PT/SLT/PSWhile hearing a busy tone To cancelPT/SLT/PS PT/SLT/PSFor a called extension To leave/cancel a message waiting indicationFor a caller To leave a message waiting indicationTo join Joining an existing call Executive Busy OverrideTo call back PT/SLT/PSWhile hearing a busy tone PT/SLT/PSPT/PS Intercom callPT/SLT/PS To an extension refusing the call DND OverrideWhile hearing the DND tone During a conversation 1.2.5Calling without RestrictionsChanging the restriction to make a call PT/PSPT/SLT/PS passwordpassword To call RegularEnter desired number PT/SLT/PSWhile dialling an outside line desired noCustomising Your Phone To accessPT/PS outside lineAfter dialling Ring Ring HelloTo change the method PT/SLT/PSextension no To call an extensionAny Telephone DISAAny Telephone passwordDial password To call an outside partyTime limit PT/SLT/PS 1.3Receiving Calls1.3.1 Answering Calls Intercom Alarm AssignmentOn Set Automatic Answer Mode set PS only 1.3.2Answering Hands-free Hands-freeAnswerbackTo set/cancel While in on-hookPT/SLT/PS PT/SLT/PS Through an external speakerPT/SLT/PS Through an external ringerTo transfer a call 1.3.5Using the ANSWER/RELEASE ButtonTo answer PT & ConsoleDuring a conversation PT & ConsoleTo end a conversation PT & ConsolePT/SLT/PS To request MCIDPT/SLT/PS 1.4During a Conversation1.4.1Transferring a Call Transferring to an extension in the PBXDuring a conversation Transferring to an outside party in the PBXTransferring a call on the ISDN Telephone Company PT/SLT/PSDuring a conversation 1.4.2Holding a CallHolding PT/PSholding ext no To retrieve a callPT/SLT/PS held line noPT/SLT/PS Holding an outside call on ISDN linehookswitch To holdPT/PS Holding in a system parking zone Call ParkPress hookswitch To setDuring a conversation To retrievePT/PS PT/SLT/PSPT/PS When both parties are extension partiesPT/SLT/PS 1.4.4Answering a Call WaitingAnswering a call waiting in the PBX PT/PSWhile hearing a tone PT/PSPT/SLT/PS While hearing a toneDuring a conversation 1.4.5Multiple Parties ConversationPT/PS PT/SLT/PSPT/PS Press TRANSFER or hookswitchTo add four and more parties in conference PT/PSCustomising Your Phone Leaving a conferenceTo leave a conference To return while others are talkingDuring a conversation on ISDN line Press hookswitchPT/PS During a conversation on ISDN linePT/PS To setDuring a conversation Flashing red Mute 1.4.6MuteTo set/cancel During a conversationHands-freeoperation To set/cancelDuring a conversation using the handset D-PTTo confirm and dial 1.4.8Saving a Number Notebook FunctionTo store D-PTAll Calls 1.5Before Leaving Your Desk1.5.1Forwarding Your Calls Call Forwarding Forwarding your calls Call Forwardingline no To set/cancelPT/SLT/PS outsidePT/SLT To set at another extensionPT/SLT/PS To set the time for No Answer and Busy/No Answerline no Forwarding your calls on ISDN ServicePT/SLT/PS outsidePT/SLT/PS To cancelTo set PT/SLT/PSPT/SLT/PS To cancelTo set PT/SLT/PSPT/SLT/PS To lockPT/SLT/PS To unlockTo set 1.6Making/Answering an Announcement1.6.1Paging Paging RegularPT/PS Holding and paging a call with one-touchParking and paging a call with one-touch To hold and pagePress TRANSFER Paging and then transferring a callPT/PS During a conversationPT/SLT/PS 1.6.2Answering/Denying a Paged AnnouncementTo set/cancel to deny a paged announcement To answerTo set 1.7Setting the Telephone According to Your Needs1.7.1Setting the Alarm Timed Reminder To cancelPage Red on FWD mode Flashing red DND mode 1.7.2Refusing Incoming Calls Do Not Disturb DNDTo set/cancel PT/SLT/PSPT/SLT/PS To set/cancel for intercom callsTo set/cancel for outside calls PT/SLT/PSCLIP PT/SLT/PSCOLP PT/SLT/PS To show/preventCustomising Your Phone phone no To set/cancelPT/SLT/PS PT/SLT/PSC.Tone PT/SLT/PSDeny AllowPT/SLT/PS To select and set a music/cancel 1.7.9Turning on the Background MusicBGM no PT/SLT/PS To set/cancelGreen on Lunch mode Flashing Green Break mode 1.7.11Checking the Time Service StatusD-PT/PS While in on-hookPage PT/SLT/PS To set Log-in/Log-out 1.8Utilizing the Call CenterPT/SLT/PS To leave the Not Ready mode/Wrap-upmode PT/PSPT/PS To enter/leave the Not Ready modeCustomising Your Phone Flashing red Wrap-upmodeQueing Monitor Monitoring the status of waiting callsCall Log History D-PT To monitorD-PT To clear dataD-PT To monitorD-PT To change the Log-in/Log-outmodeCustomising Your Phone 1.8.3Forwarding a Waiting Call Hurry-upTransferTo forward the waiting call PT/PSTo call from the doorphone 1.9Using User-suppliedEquipment1.9.1If a Doorphone/Door Opener is Connected Doorphone callFrom any extension while talking to the doorphone Opening the doorFrom a specified extension PT/SLT/PSPT/SLT/PS 1.9.2If an External Sensor is Connectedpassword To answer from any extensionrelay no 1.9.3If an External Relay is ConnectedTo switch on PT/SLT/PSWhile hearing a tone 1.9.4If a Host PBX is ConnectedPT/PS While hearing a tonePT/SLT 1.9.5If a Voice Processing System is ConnectedVoice mail integration To forward your calls to a mailboxBefore operating Screening calls Live Call Screening LCSTo listen to a stored message PT/SLTMonitoring Hands-free To cancel Live Call ScreeningOperation Flowchart Hands-freeModeCustomising Your Phone Recording a conversation Two-wayRecordTo record into your voice mailbox To record into another voice mailboxDuring a conversation To record into another mailbox with one-touchCustomising Your Phone PT/SLT 1.10After Moving to a New Location in the Officepassword To setTo confirm the log information with the Navi key 1.11.1Using the Call LogCalling with the Incoming Call Log D-PT/PSTo clear the log information When the desired party is displayedWhen the desired party is displayed T7690Customising Your Phone Calling with the Outgoing Call LogTo call T76XXT76XX 1.11.2Using the DirectoriesCalling with the directory To select and callTo exit Storing the names and numbersEntering Characters PT/PSKX-T7436/KX-T7235 Feature DescriptionDisplay DisplayOperation Section Manager Operation Programming Input 2.1.1Controlling FeaturesChanging fee and setting management 2.1Extension Controlpassword Changing the settingsTo programme features of other extensions passwordPT/SLT/PS 2.2.1Time Service2.2System Control PT/PSBGM no 2.2.2Turning on the External Background MusicTo select and start/stop the background music PT/SLT/PSextension no 2.2.3Recording MessagesTo record message floatingEnter BGM number To record from an external music sourceTo play back BGM noextension no To clear the messageEnter message Message recording limitSection Customising Your Phone & System To set 3.1Customising Your Phone Personal Programming3.1.1 Customising Your Phone Personal Programming passwordstored To cancelpassword PT/SLTA first ringing line 3.1.2Initial SettingsTo programme The Intercom linePreferred contrast level from switch the voice modewhen an outside call is LightHands-freemode You can monitor themessage through the telephone speakerFWD N/A Timer Where are your incomingwhen you do not answer when your extensionannouncement? from using your telephoneDo you deny a paged No - Allowname To clear settingsThe features set on the programming mode dial noThe features set with feature numbers Buttons 3.1.3Customising the ButtonsProgramming Input Programming Input Buttonstone type no To clear the button data1234 To exit the mode at any time, lift the handsetIcon Descriptions 3.2Customising Your System System Programming3.2.1 Programming Information User PasswordTo confirm your entry after storing data ProcedurePAUSE 3.Exiting the modePress PROGRAM or PAUSE PROGRAM3.2.2Date and Time Set 1 201 3.2.3System Speed Dialling Number SetDefault No entry 1234Default No entry 3.2.4System Speed Dialling Name SetDefault Jack no. = Extension no 3.2.5Extension Number SetDefault No entry 3.2.6Extension Name SetCustomising Your Phone & System Section Appendix 4.1.1Troubleshooting 4.1TroubleshootingDefault 4.2Feature Number Table4.2.1Feature Number Table FeatureDefault FeatureAdditional digits Default FeatureAdditional digits 3 Manager/specified user only Supervisor only 2 Manager only4 Hotel operator only While in on-hook 4.3What is This Tone?4.3.1What is This Tone? When going off-hookReorder Tone When you make callsWhile off-hooking Busy ToneConfirmation Tones When talking to an external partyWhen setting the features or programming Warning ToneAppendix Index Section INDEXIndex Page Index PSQX2231ZA KW0501MG0 Version