Scan to E-MAIL, 158 | Toshiba 3511, 4511 manual

4. SCAN TO E-MAIL

In this function, the scanned data can be sent to the specified E-mail address as an attached file.

After finishing the setting for the E-mail transmission, the settings for SCAN TO E-FILING or SCAN TO FILE can be made and the data can be scanned simultaneously.

*To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network administrator.

1Place the original(s).

-"2.SETTING ORIGINALS" Page 45

-If there is not enough space in the hard disc, the number of originals that can be scanned may be restricted. According to the network environment, available data amount may be restricted.

The reversing automatic document feeder (optional) enables consecutive scanning of more than one original.

2 Press the [SCAN] button on the control panel to enter the scan menu.

7

3 Press the [SCAN TO E-MAIL] button.

158	7.SCANNING THE IMAGES

Image 160

Toshiba 3511, 4511 manual Scan to E-MAIL, 158

Contents

Page ‘Automatic Energy Save’ Default Time ‘Sleep Mode’ Default Time‘Automatic Energy Save’ Table of Contents Original Mode Copy Density Adjustment Background AdjustmentSharpness Adjustment Sheet Insertion Mode Filing Image Quality Adjustment Combination Matrix Machine Noise Information Toshiba Quality is Second to None Toner Supplies/PartsGeneral Preface AdviceTip Features of the e-STUDIO3511/4511 General Precautions When Installing or MovingPage Other Points When Using the Multifunctional Digital Colour Systems Other Points During Maintenance or Inspection When Handling Supplies Disclaimer Notice Forgery Prevention FUNCTION/STORAGE of Colour Copies Before Using 1 Equipment Description of Each Component Main Components Optional Equipment Large capacity feeder KD-1012Saddle-stitch finisher MJ-1024 Multi-staple finisher MJ-1023 Hole punch unit MJ-6004 Control Panel Access button Error lampPrint DATA/MEMORY RX/FAX communication Interrupt button When Fixing the Angle of the Control Panel Angle of the control panel is fixed at 7 degrees Function setting area Touch PanelMessage Display Touch-buttons Settings set functions confirmation button Clearing the Functions Selected Automatic Function Clear Turning on the Power Switch Turning on/off the PowerTurning off the Power Shutting down About 40 seconds later, the equipment Will be ready To cancel the shutdown operation, press the no button Controlling the Use of the Copier with Department Codes Key in a registered department code 5- digit Switching to the ENERGY-SAVING Mode Before Using Equipment HOW to Make Copies Setting Copy Paper Acceptable Copy Paper Types and SizesFeeder Paper Type Paper Size Maximum sheet capacity OHP Handling and Storing Paper Paper Type Toshiba Recommendation Paper Weight3478/ZWECK-AVERY Setting Copy Paper Adjust the side guides with both hands 5mm Page Setting the Drawer for Special Uses Place paper face up in the drawersPage Drawers can be set for the sheet insertion Acceptable Original Types and Sizes Setting OriginalsLD, LG, LT, LT-R, ST-R Maximum Number of Sheets that can be Stored Page Setting Originals Page Continuous Feed Mode Inside the Single-feed Mode Initial default Settings General Copying ProceduresCopying Procedure Place paper in the drawers Select the copy modes as required Place the originalsPress the Start button When Coming Across the Situations below Place the next original, and press the Start button Setting Auto Job Start Auto JOB Start JOB PresetPlace the originals Select the copy mode Confirming and Canceling Auto Job Start Canceling auto job start Press the Interrupt button Interrupt CopyingReplace the original with a new one Stopping the Copy Operation Bypass Copying Bypass Copying See Setting the Other Size button Press the Start button Bypass Copying on Non-Standard-Size Paper Press the Start button Storing a Non-Standard Size in Memory Memory number Setting of Basic Copy Modes Paper Selection Automatic Paper Selection APS Press the Start button Press the Start button Setting the Other Size button Setting the Mixed Original Size To make duplex copying, select the automatic magnification BLACK-AND-WHITE/COLOUR Copy Mode Selection Press the Full COLOUR, Black or Auto Colour button Reduction and Enlargement Copying Press the AMS button Specifying Both Original Size and Copy SizePress the desired drawer or Button, and then the Zoom button Copy paper size is selectable on the screen in as well Press the Start button Selecting Finishing Modes Type of Finishing ModeFinishing Modes and Finishers Optional Names of each Finisher Optional MJ-1024 MJ-1023 MJ-1022 Sort/Group Copying Press the Sort or Group button Rotate Sort Mode Staple Sorting Setting Staple Sort Mode Place paper in the drawersExample of selecting the Front STAPLE-1 button Single-staple finisher MJ-1022 Maximum Number of Sheets that can be StapledA3, FOLIO, LD, Comp Magazine Sort & Saddle Stitch Mode Booklet Mode Set the paper size Available Conditions for Saddle Stitch Hole Punch Mode Optional LD, LG, LT, LT-R, Comp Duplex Copying For Making 1-sided, 2-sided and Book-type Copies Press the Start button Sided Originals to 2-Sided Copies Sided Originals to 2-Sided Copies Place paper in the drawers Press the 2 2 Duplex button Sided Originals to 1-Sided Copies Book-type Originals to 2-Sided Copies Select other copy modes as required Original Mode Black Auto Colour Automatic Copy Density Modes Place paper in the drawers Copy Density AdjustmentPress the Auto button Image Editing and Image Adjustment Colour Balance Ymck Adjustment Press the Enter button RGB Adjustment Canceling the RGB Adjustment ONE-TOUCH Adjustment 100 Background Adjustment 101Press the Image button to enter Image menu, and then press 102 103 Twin 2-COLOUR CopyingTwin 2-colour Copy with Selected Colours 104 Select a colour for the black areas on the original 105 106 Using the Editing Functions 107 108 109 Press the Start button Creating a Bookbinding Margin 110 Edge Erase 111 Book Centre Erase 112 113 DUAL-PAGEIf you need a binding margin, set the right or left margin 114 Press the Finished button 1/4 115 116 Select the type of the original Magazine Sort from the Editing Menu 117Select the paper type Example of copying a 12-page document 118 Enter button 119 Image EditingTrimming/Masking 120 121 Mirror Image 122 Cover Copying 123 124 Place paper other than cover paper in the drawers 125 Sheet Insertion Mode 126 127 Press Copied or Blank button Time & Date Stamp 128 Numbering 129 130 Key in the starting page number 131 JOB BuildPlace the originals of the 1st job 132 133 Direction of Copy Images in 1 to 2 and 2 to 134 135 Press the 2 2 Duplex in the basic 136Menu Continuous Feed Mode Place paper in the drawers CONTINUOUS/SINGLE Original Feeding137 Press the ADF button 138 Press the Sadf button Storing Originals 139 Store to e-FILING 140 141 Press the BOX/FOLDER button 10Press the Start button 14212Press the Function Clear button to finish this job Copy & File 143 Select the desired location 144Select the desired file format 145 146 Entering LettersEnter Scanning the Images 147 Scan Setting in the Touch Panel Scanning Procedure Place the originalsSelect the desired scan mode and press the button 148 149 Scan to e-FILING 150 151 152 153 10Press the SCAN! button Scan to File 154Press the Scan button on the control Panel to enter the scan menu 155 Select the file format 156 Press the Enter button Press the SCAN! button 157 Scan to E-MAIL 158 159 Press the E-MAIL to button and select the address Press the Body button and enter the text body, etc 160Press the File Name button and name the scanned data Press the Edit button and set the original size and type 16110Set the size of the attached data 162 Internet FAX 163 Precaution for Internet Transmission Internet FAX164 Internet Fax Transmission Overview Internet Fax to Internet Fax 165Internet Fax to/from Client Computers Sending Internet FAX Setting the Transmission Conditions166 167 168 169 170 171 172 173 174 175 Searching Address Using Ldap Server Press the DIR Service button176 Presspanel. the FAX button on the control 177 Multi-address Transmission 178 Specify the recipient Confirming the Destinations 179Press the Destination button Advanced Function 180Sending 2-sided Originals 181 Press the Start button Priority Transmission 182 When POP3* is selected for the Receive Mode When SMTP* is selected for Receive ModeReceiving Internet FAX 183 184 Receiving from POP3 ServerChecking completes Receiving from Smtp Server JOB Status 185 JOB Status 186 Print JOB List 187 188 189 Proof Print JOB 190 191 Private Print JOB 192 193 When Using the Department Codes 194 195 Confirming the Status of FAX/INTERNET FAX JOB 196 Confirming the Status of Scan 197 198 LOG ListPrint Log 199 Send/Receive Log 200 Scan Log Address Registration from LOG Lists 201 202 Printing SEND/RECEIVE LOG List of FAX 203 Releasing the Print Error Status204 Change the paper size of the drawer to the specified size 205 Error Code 206 Error Code Cause & Message Corrective Action 207 Smtp server connection error 208 209 210 Scan Job Error Code Cause & Message Corrective Action 211 212 213 214 Printer Error Code Cause & Message Corrective Action 215 RFC related Error Code Cause & Message Corrective Action 216 Filing 217 Filing Functions 219 Setting UP BOX 221 Change the data of the BOX Name and the Password Changing Input Data 223 Deleting BOX Printing Stored Document 225Print the whole Document Select the document to be printed Press the Print button Execute Test PrintingPerform steps 1 to 4 of the Print Whole Document Printing the Stored Document with Added/Changed Settings 227 Press the Print button Template 229 Template 231 Recalling TemplatePress the Public Template Group Select the desired template Press the group registered the template you want to recall 233 Public Template Group Registering TemplateUser Group 235 Press the Save button Registering the Template in the User Group Enter the data for registering the new user group 237Press the empty Template button, Then press the Save button Enter the data requested 10Press the Save button 239 Press the button of Name 1, Name 2 and/or User Name 241 Changing the Data of User Group Press the Name button and/or the User Name button 11 7 Press the Enter button Deleting Template 243 Deleting Template 245 246 11.TEMPLATE When the Graphic Symbols Blink on the Touch Panel 247 248 249 250 ADD Paper SymbolAdding Paper to the Drawers 251 Replace Toner Cartridge Symbol 252 253 Recommendation for Original Toner 254 Insert the cartridge completely 255Return the cartridge holder to its original position Close the front cover 256Replacing the Yellow Y, Magenta M, Cyan C Toner Cartridge 257 258 259 Replace Toner BAG SymbolOpen the front cover Pull the toner bag out carefully Clear Paper Symbol 260 261 262 263 264 265 266 Open the fuser unit cover 267 Close the relay unit cover 268 269 270 271 Paper Misfeed in the Saddle-Stitch Finisher optional MJ-1024 272 Saddle stitch unit 273 Close the exit cover and the front cover 274 Adding Staples OptionalTake out the staple cartridge 275 Close the front cover of the finisher 276 Saddle-Stitch Finisher MJ-1024 Remove the empty staple case and replace it with a new one 277Return the saddle staple to its original position 278 279 Removing Jammed Staples Optional 280 281 Lowerknob. the staple cover while holding 282 283 Return the staple cases to their original position 284 285 Remove any jammed staples 286 Disposing of the Punched Paper Bits Optional 287 Periodic Maintenance Message Call Service Symbol288 Maintenance 289 Weekly Maintenance Power ON/OFF statusDaily Inspection Items for Daily Check Simple Troubleshooting Display does not Change when Buttons or Icons are Pressed291 Equipment does not Start Image Density is too Low Image Density is too HighItems to be checked Countermeasure Reference Replace Toner Cartridge Images are Stained 293Images are Blurred Functions cannot be Set Images are Partially MissingDesired Colour does not Appear Specifications & Options 295 296 OPC 297 Continuous Copying Speed Unit sheets/min 298B4, FOLIO, LG, Comp Specifications of Options 299Reversing Automatic Document Feeder Large Capacity Feeder Additional Drawer Module 300FOLIO, LD, LG, LT-R Comp 301 MJ-1024 with mixed paper not loadedFOLIO, LD, LG LT-R, Comp 302 Tray Loading Capacity MJ-1023 with mixed paper not loadedST-R FOLIO, LD 303 MJ-1023 with mixed paper loaded Tray Loading Capacity MJ-1022 with mixed paper not loaded 304A3, FOLIO, LD 305 MJ-1022 with mixed paper loaded 306 Bridge UnitHole Punch Unit FOLIO, LT, LT-R, LD, LG, Comp Packing List 307 Copying Function Combination Matrix Combination Matrix 1/2 309 Combination Matrix 2/2 Image Quality Adjustment Combination Matrix 311 IndexNumerics 312 General Copying Procedures Image Quality Adjustment313 Magazine Sort 314 Print DATA/MEMORY RXPrinting Send Receive LOG List of FAX Reduction and Enlargement Copying Registering Template 315 When the Graphic Symbols Blink On the Touch Panel Using the Editing Functions316