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Toshiba 656, 5540C, 456SE, 306SE, 3540C, 256, 206L, 2040C, 356SE, 4540C Sending with a cover sheet

Models: 656 506SE 556 506 2540C 5540C 306SE 3040C 206L 356 256SE 4540C 3540C 356SE 256 2040C 306 456 456SE

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3 SETTING OPTIONS

Sending with a cover sheet

You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient [To] list data to create a fax cover sheet. You can select what to include on the cover sheet such as sender or recipient information.

When a printer driver whose name consists of 54 letters or more is specified for the default printer and an attempt is made to send a fax with a cover sheet added from Microsoft Excel using a N/W-Fax driver with an IPP port, an XL error may occur and fax transmission may be impossible. (This error does not occur in application software other than Microsoft Excel.)

If this error occurs, perform one of the following and start sending a fax again.

-Use 30 letters or less for the N/W Fax driver name.

-Do not attach any cover sheet.

1 Display the [Send] tab, select the cover sheet type in the [Cover Sheet] box and then click [Edit].

The [Cover Sheet Settings] dialog box appears.

Sending With Extended Fax Functionality 35

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Toshiba 656, 5540C, 456SE, 306SE, 3540C, 206L, 2040C, 356SE, 4540C, 2540C, 3040C, 256SE, 556, 506SE „ Sending with a cover sheet

Contents

Network Fax Guide Page ‰ Screens and Operation Procedures „ How to read this manual ‰ Symbols in this manualPreface ‰ Model and series names in this manual ‰ Trademarks Grant of License End User Software License AgreementPage Contents Contents Overview Features and Functions Features and Functions Sending a FAX Basic Procedure Specifying Recipients Basic Procedure Click OK Click the Send tab and specify the recipients Basic Procedure Basic Procedure „ Entering recipients from the keyboard Specifying Recipients Click „ Selecting recipients from the address book Fax and when selecting an Email address, click Select EmailClick Address Book Selecting a contact by double-clicking on it Selecting a contact by dragging and droppingSelecting a contact from a shortcut menu Removing a recipient Select Find from the Edit menu „ Selecting recipients from the address book Search option Select a registered directory service in Data Source Click Search Selecting a contact by double-clicking on it Select a recipient and click Remove „ Removing recipients Setting up the N/W-Fax Driver Options How To SetupSending With Extended Fax Functionality „ Setting Initial Values of the N/W-Fax driver options How To Setup„ Setting print options for each print job Click the Start button and then select Devices and Printers „ Setting up the Layout tab Setting up the N/W-Fax Driver OptionsOrientation Advanced „ Setting up the Send tab 14Delayed Fax 13SNMP Settings17Restore Defaults Department Code „ Setting up the Cover Sheet „ Setting up the Snmp Snmp V1/V2 Restore DefaultSnmp „ Setting up the Device Settings tab „ Setting up Ldap servers „ Saving a fax as a file Sending With Extended Fax Functionality Select the date and time and click OK „ Delayed transmission „ Sending with a cover sheet Enter the title of the cover sheet in the Header Text box Sending With Extended Fax Functionality You can enter up to 40 characters for the subject Sending With Extended Fax Functionality Select the position of the image file Select an image file to be attached and then click Open Cover Sheet Samples Appendix „ Standard cover Cover Sheet Samples „ Business cover „ Professional cover Index Index Page Network Fax Guide