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Toshiba GA-1190 setup guide Exporting Department Code Data

Models: GA-1190

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11TopAccess ADMINISTRATION TAB PAGE -

MAINTENANCE MENU

Exporting Department Code Data

The department code data can be exported in a CSV format.

yBefore importing the department code data, confirm that the department code function is enabled. If disabled, the data will not be imported.

yThe purpose of this procedure is backing up the department code data to prepare for failure. Do not edit or delete the exported data because they will be needed at the time of importing them back.

1 Access TopAccess in the administrator mode.

P.50 “Accessing TopAccess”

2 Click the Maintenance menu and the Export submenu.

The Export submenu page is displayed.

3 Click [Create New File] in the Department Code Export area.

The information of the department code data (CSV file name) is displayed.

134 Exporting Department Code Data

Image 136

Toshiba GA-1190 setup guide Exporting Department Code Data, Click Create New File in the Department Code Export area

Contents

Setup Guide for Printing Functions Page Preface Software License Agreement Grant of LicenseDisclaimer of Warranty Before Reading This Manual Lineup of our manualsBasic functions Facsimile functionsTopAccess Scanning functionsHow to read this manual Symbols in this manual TrademarksContents TopAccess Device TAB Setting up Copier Settings Setting up Fax SettingsSetting up Printer Settings Setting up Print Service Settings Printing FunctionAppendix Overview OverviewContents OverviewMenu Network Use environments of TopAccessWeb browser Basic Operations on Screens Equipment Various Screens Basic Operations on Each ScreenMode main screens Ready screen Copy mode main screenVarious Screens Menu selection screen Error message screenDigit entry screen To select mode main screen To return to main screen for each modeBasic Operations on Each Screen User Functions button and screen transitionTo select each menu Button FunctionCancel JOB Example of menu selectionTo key in digits Button /Digital key FunctionPage To Cancel Print Jobs To Print PCL/PS Font List PCL font list / PS font listTo Cancel Print Jobs Press or to select YES, and then press the Enter buttonTo Print PCL/PS Font List PCL font list / PS font listPage Printing Lists Equipment To Print ListsConfiguration To Print ListsPress the User Functions button Press or to select LISTS, and then press the Enter buttonNIC status Page Configuring Networks Equipment Network Configuration from Equipment To use TopAccessEthernet Configuration Ethernet ConfigurationPress the Cancel button Press the Enter buttonOnce to return the screen to Network menu screenConfiguring TCP/IP using Dhcp or Auto IP function TCP/IP ConfigurationConfiguring TCP/IP using only Dhcp 03.TCP/IP Tial SETUP, and then press User functions mode main screen AppearsPress To select INI Enter buttonDefault Gateway XXX.XXX.XXX.XXX Complete IPX/SPX Configuration Press or to select ENABLE, and then press the Enter buttonPress or to select the desired frame type Frame Type 1.AUTO Sence 2.IEEE802.2 3.IEEE802.3AppleTalk Configuration Apple Talk 1.ENABLE 2.DISABLEApple Talk Http Configuration Press or to select HTTP, and then press the Enter buttonHttp Page TopAccess Overview Accessing TopAccess from Your ComputerTopAccess Overview End user modeAdministrator mode Accessing TopAccess Accessing TopAccess from Your ComputerTopAccess top page for end users is displayed Click each tab to display each main Click the menu name to display the desired TopAccess screen structure Menu barSubmenu bar Top linkAccessing TopAccess from Your Computer TopAccess Device TAB TopAccess Device TabTopAccess Device Tab Refresh iconDevice Information PaperError display Device status indicatorsOptions AlertsPage Managing Address Book Managing MailboxesManaging contacts in the address book Managing Address BookAdding or editing a contact Click Fax Setting Enter following items to specify the recipient informationManaging Address Book Deleting a contact Contact Properties page, click Save to add new contactClick the link that you want to delete in the contacts list Click Delete Managing groups in the address bookAdding or editing a group Enter following items to specify the group properties Check the Fax boxes of users to add the Fax recipientsClick OK Deleting a groupManaging Mailboxes Confidential MailboxBulletin Board mailbox Forward MailboxSetting up an Open Mailbox Enter the password for the mailbox and click OK Click EditSelect agents and click Select Agent Password MailBox settingBox Number Destination setting Mailbox Selecting the recipients from the address bookSelecting the groups from the address book Relay end terminal report Click Relay End Terminal ReportWant to send the transmission result list Relay End Terminal Report page is displayedEnter the password for the mailbox and click OK Deleting an Open MailboxSelected mailbox is deleted Page TopAccess Counter TAB Viewing CountersViewing Counters Displaying the total counterYou can check the total counter in this Print CounterDisplaying the department counter Click the Counters tab and the Department menuDepartment Code field and click Enter Department menu page is displayedPage Setting up Printer Settings 105 111Displaying Version Information 115 Click the Setup menu and General submenu Setting up Device SettingsGeneral submenu page, set the device settings as required Setting up the device information Click OK to apply the changesSetting up the time and date Setting up the energy saveSetting up the Web general setting Setting up Network Settings Printing Function Click the Setup menu and Network submenuClick Save Setting up the TCP/IP Setting up the IPX/SPX Setting up the AppleTalkSetting up the Bonjour Enable BonjourService Name Link-Local Host NameSetting up the DNS session Enable DNSPrimary DNS Server Address Secondary DNS Server AddressEnable Ddns Setting up the Ddns sessionHost Name Setting up the NetWare session Setting up the Http network service Enable Http ServerPrimary Port Number Secondary Port NumberSetting up the Snmp network service Enable SnmpEnable Authentication Trap Read CommunityEnable Alerts Trap IP Trap AddressIP Trap Community IPX Trap AddressClick the Setup menu and Copier submenu Setting up Copier SettingsCopier submenu page, set the copier settings as required Setting up the copier settings Original ModeSorter Mode Priority ExposureClick the Setup menu and Fax submenu Setting up Fax SettingsFax submenu page, set the fax settings as required Click Save Setting up the Fax settings Ringer VolumeTerminal ID Fax NumberMonitor Volume Alarm VolumeReception Mode Resolution19When Memory Full 18Send after Scan20Account Code 21Separator28Polling Report 29Relay Originator30Relay Station Report 31Relay End ReportClick the Setup menu and Printer submenu Setting up Printer SettingsPrinter submenu page, set the Printer settings as required Setting up the general setting Wide A4 Mode for PCLLT--A4/LD--A3 Print StartupSetting up the default Raw job setting Setting up the Raw job setting Paper SourceEnter following items as required Selected queue is deleted Click the Setup menu and Print Service submenu Setting up Print Service Settings Printing FunctionRequired Setting up the Raw TCP print Enable Raw TCPEnable Raw bi-directional Port NumberSetting up the LPD print Setting up the IPP printSetting up the NetWare print Click the Setup menu and Version submenu Displaying Version InformationPage TopAccess Administration TAB page Maintenance Menu Install Language About the Maintenance FunctionsRestoring data from the backup files Switching Languages Click the Maintenance menu and Install Language submenuInsert the Client Utilities CD-ROM into a client PC Select the desired language in the Select drop down boxClick Upload Click Create New File for the data that you want to backup Click the Maintenance menu and Backup submenuBacking up Data Click Refresh on the right side Right-click the File Name link and select Save Target AsClick Save Click the Maintenance menu and Restore submenu Restoring Data from Backup FileClick Browse in the data section that you want to restore Select a backup file and click Open Check the box of Address Book and click Restore Importing Address Book Data NameClick the Maintenance menu and Import submenu Click Browse... in the Address Book areaClick Import Exporting Address Book Data Click the Maintenance menu and the Export submenuClick Create New File in the Address Book area Save As dialog box is displayed Importing Department Code Data Access the TopAccess in the administrator modeClick Browse... in the Department Code area Click the Refresh on the right side Exporting Department Code Data Click Create New File in the Department Code Export areaSave As dialog box is displayed Page Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 138Managing Department Codes For Administrators Troubleshooting TopAccess Error Messages 140TopAccess Error Messages Device status indicator listError message list TopAccess Message Corrective ActionPage Appendix List Print Format 144Configuration Page Example List Print FormatNIC Status Page Example XxxxxxxxxxxxPS Font List Example PCL Font List Example Page Index 144 105 Index GA-1190 OME060181B0 GA-1190