Managing Department Codes For Administrators | Toshiba GA-1190

12MANAGING DEPARTMENT CODES ON TopAccess

(FOR ADMINISTRATORS)

Managing Department Codes (For Administrators)

On the Department menu page at the Counter tab, by entering the master code, the administra- tor can display the department list that contains the counter information for each department.

Displaying the department counter is available only when a department code is set by using this equipment.

To register or delete the department codes, use the control panel of this equipment. For depart- ment code settings in this equipment, see Operator’s Manual for Copying Functions.

1 Click the Counters tab and the Department menu. The Department menu page is displayed.

2 Enter the master code in the “Department Code” field and click [Enter].

The Department Management page is displayed.

3 The departments list containing the counter information is dis- played.

You can display the desired department code information by entering that code.

138 Managing Department Codes (For Administrators)

Image 140

Toshiba GA-1190 setup guide Managing Department Codes For Administrators

Contents

Setup Guide for Printing Functions Page Preface Software License Agreement Grant of License Disclaimer of Warranty Before Reading This Manual Lineup of our manualsBasic functions Facsimile functions TopAccess Scanning functions How to read this manual Symbols in this manual Trademarks Contents TopAccess Device TAB Setting up Copier Settings Setting up Fax SettingsSetting up Printer Settings Setting up Print Service Settings Printing Function Appendix Overview Overview Contents Overview Menu Web browser Use environments of TopAccessNetwork Basic Operations on Screens Equipment Various Screens Basic Operations on Each Screen Various Screens Ready screen Copy mode main screenMode main screens Digit entry screen Error message screenMenu selection screen To select mode main screen To return to main screen for each modeBasic Operations on Each Screen User Functions button and screen transition To select each menu Button Function Cancel JOB Example of menu selection To key in digits Button /Digital key FunctionPage To Cancel Print Jobs To Print PCL/PS Font List PCL font list / PS font list To Cancel Print Jobs Press or to select YES, and then press the Enter button To Print PCL/PS Font List PCL font list / PS font listPage Printing Lists Equipment To Print Lists Configuration To Print ListsPress the User Functions button Press or to select LISTS, and then press the Enter button NIC status Page Configuring Networks Equipment Network Configuration from Equipment To use TopAccess Ethernet Configuration Ethernet Configuration Press the Cancel button Press the Enter buttonOnce to return the screen to Network menu screen Configuring TCP/IP using only Dhcp TCP/IP ConfigurationConfiguring TCP/IP using Dhcp or Auto IP function 03.TCP/IP Tial SETUP, and then press User functions mode main screen AppearsPress To select INI Enter button Default Gateway XXX.XXX.XXX.XXX Complete IPX/SPX Configuration Press or to select ENABLE, and then press the Enter button Press or to select the desired frame type Frame Type 1.AUTO Sence 2.IEEE802.2 3.IEEE802.3 AppleTalk Configuration Apple Talk 1.ENABLE 2.DISABLE Apple Talk Http Configuration Press or to select HTTP, and then press the Enter button Http Page TopAccess Overview Accessing TopAccess from Your Computer TopAccess Overview End user mode Administrator mode TopAccess top page for end users is displayed Accessing TopAccess from Your ComputerAccessing TopAccess Click each tab to display each main Click the menu name to display the desired TopAccess screen structure Menu barSubmenu bar Top link Accessing TopAccess from Your Computer TopAccess Device TAB TopAccess Device Tab TopAccess Device Tab Refresh iconDevice Information Paper Error display Device status indicatorsOptions AlertsPage Managing Address Book Managing Mailboxes Adding or editing a contact Managing Address BookManaging contacts in the address book Click Fax Setting Enter following items to specify the recipient information Managing Address Book Click the link that you want to delete in the contacts list Contact Properties page, click Save to add new contactDeleting a contact Adding or editing a group Managing groups in the address bookClick Delete Enter following items to specify the group properties Check the Fax boxes of users to add the Fax recipients Click OK Deleting a group Managing Mailboxes Confidential MailboxBulletin Board mailbox Forward Mailbox Setting up an Open Mailbox Enter the password for the mailbox and click OK Click Edit Select agents and click Select Agent Box Number MailBox settingPassword Destination setting Mailbox Selecting the recipients from the address book Selecting the groups from the address book Relay end terminal report Click Relay End Terminal ReportWant to send the transmission result list Relay End Terminal Report page is displayed Enter the password for the mailbox and click OK Deleting an Open Mailbox Selected mailbox is deleted Page TopAccess Counter TAB Viewing Counters Viewing Counters Displaying the total counterYou can check the total counter in this Print Counter Displaying the department counter Click the Counters tab and the Department menuDepartment Code field and click Enter Department menu page is displayedPage Setting up Printer Settings 105 111 Displaying Version Information 115 General submenu page, set the device settings as required Setting up Device SettingsClick the Setup menu and General submenu Setting up the device information Click OK to apply the changes Setting up the Web general setting Setting up the energy saveSetting up the time and date Setting up Network Settings Printing Function Click the Setup menu and Network submenu Click Save Setting up the TCP/IP Setting up the IPX/SPX Setting up the AppleTalk Setting up the Bonjour Enable BonjourService Name Link-Local Host Name Setting up the DNS session Enable DNSPrimary DNS Server Address Secondary DNS Server Address Host Name Setting up the Ddns sessionEnable Ddns Setting up the NetWare session Setting up the Http network service Enable Http ServerPrimary Port Number Secondary Port Number Setting up the Snmp network service Enable SnmpEnable Authentication Trap Read Community Enable Alerts Trap IP Trap AddressIP Trap Community IPX Trap Address Copier submenu page, set the copier settings as required Setting up Copier SettingsClick the Setup menu and Copier submenu Setting up the copier settings Original ModeSorter Mode Priority Exposure Fax submenu page, set the fax settings as required Setting up Fax SettingsClick the Setup menu and Fax submenu Click Save Setting up the Fax settings Ringer VolumeTerminal ID Fax Number Monitor Volume Alarm VolumeReception Mode Resolution 19When Memory Full 18Send after Scan20Account Code 21Separator 28Polling Report 29Relay Originator30Relay Station Report 31Relay End Report Printer submenu page, set the Printer settings as required Setting up Printer SettingsClick the Setup menu and Printer submenu Setting up the general setting Wide A4 Mode for PCLLT--A4/LD--A3 Print Startup Setting up the default Raw job setting Setting up the Raw job setting Paper Source Enter following items as required Selected queue is deleted Required Setting up Print Service Settings Printing FunctionClick the Setup menu and Print Service submenu Setting up the Raw TCP print Enable Raw TCPEnable Raw bi-directional Port Number Setting up the LPD print Setting up the IPP print Setting up the NetWare print Click the Setup menu and Version submenu Displaying Version InformationPage TopAccess Administration TAB page Maintenance Menu Restoring data from the backup files About the Maintenance FunctionsInstall Language Switching Languages Click the Maintenance menu and Install Language submenuInsert the Client Utilities CD-ROM into a client PC Select the desired language in the Select drop down box Click Upload Backing up Data Click the Maintenance menu and Backup submenuClick Create New File for the data that you want to backup Click Refresh on the right side Right-click the File Name link and select Save Target As Click Save Click Browse in the data section that you want to restore Restoring Data from Backup FileClick the Maintenance menu and Restore submenu Select a backup file and click Open Check the box of Address Book and click Restore Importing Address Book Data Name Click the Maintenance menu and Import submenu Click Browse... in the Address Book area Click Import Click Create New File in the Address Book area Click the Maintenance menu and the Export submenuExporting Address Book Data Save As dialog box is displayed Click Browse... in the Department Code area Access the TopAccess in the administrator modeImporting Department Code Data Click the Refresh on the right side Exporting Department Code Data Click Create New File in the Department Code Export area Save As dialog box is displayed Page Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 138 Managing Department Codes For Administrators Troubleshooting TopAccess Error Messages 140 TopAccess Error Messages Device status indicator list Error message list TopAccess Message Corrective ActionPage Appendix List Print Format 144 Configuration Page Example List Print Format NIC Status Page Example Xxxxxxxxxxxx PS Font List Example PCL Font List Example Page Index 144 105 Index GA-1190 OME060181B0 GA-1190