Managing Address Book | Toshiba GA-1190 specification

8 TopAccess REGISTRATION TAB PAGE

Managing Address Book

This equipment comes with the address book feature that enables users to manage who receives fax transmission.

In the Address Book menu page at the Registration tab in TopAccess, you can add, edit, and delete recipient information. You can also create groups that multiple contacts can be assigned.

P.60 “Managing contacts in the address book”

P.64 “Managing groups in the address book”

Address Book can be also managed using the Control Panel. See the Operator’s Manual for Facsimile Functions.

Managing contacts in the address book

You can add or edit a contact by entering recipient information. You can also delete the contact from the Address Book.

P.60 “Adding or editing a contact”

P.63 “Deleting a contact”

Adding or editing a contact

1 Click the Registration tab and the Address Book menu. The Address Book menu page is displayed.

2 Click [Add Address] to add new contact, or click the contact link that you want to edit in the contacts list.

The Contact Properties page is displayed.

When a telephone number with a PIN code (charge code) is registered on an abbrevi- ated number or a one touch dial number from this equipment, the PIN code is displayed in "$". On the TopAccess screens the PIN code is displayed as it is.

60 Managing Address Book

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Toshiba GA-1190 setup guide Managing Address Book, Managing contacts in the address book, Adding or editing a contact

Contents

Setup Guide for Printing Functions Page Preface Software License Agreement Grant of License Disclaimer of Warranty Basic functions Before Reading This ManualLineup of our manuals Facsimile functions TopAccess Scanning functions How to read this manual Symbols in this manual Trademarks Contents TopAccess Device TAB Setting up Printer Settings Setting up Copier SettingsSetting up Fax Settings Setting up Print Service Settings Printing Function Appendix Overview Overview Contents Overview Menu Web browser Use environments of TopAccessNetwork Basic Operations on Screens Equipment Various Screens Basic Operations on Each Screen Various Screens Ready screen Copy mode main screenMode main screens Digit entry screen Error message screenMenu selection screen Basic Operations on Each Screen To select mode main screenTo return to main screen for each mode User Functions button and screen transition To select each menu Button Function Cancel JOB Example of menu selection To key in digits Button /Digital key FunctionPage To Cancel Print Jobs To Print PCL/PS Font List PCL font list / PS font list To Cancel Print Jobs Press or to select YES, and then press the Enter button To Print PCL/PS Font List PCL font list / PS font listPage Printing Lists Equipment To Print Lists Press the User Functions button ConfigurationTo Print Lists Press or to select LISTS, and then press the Enter button NIC status Page Configuring Networks Equipment Network Configuration from Equipment To use TopAccess Ethernet Configuration Ethernet Configuration Once to return the screen to Press the Cancel buttonPress the Enter button Network menu screen Configuring TCP/IP using only Dhcp TCP/IP ConfigurationConfiguring TCP/IP using Dhcp or Auto IP function 03.TCP/IP Press To select INI Tial SETUP, and then pressUser functions mode main screen Appears Enter button Default Gateway XXX.XXX.XXX.XXX Complete IPX/SPX Configuration Press or to select ENABLE, and then press the Enter button Press or to select the desired frame type Frame Type 1.AUTO Sence 2.IEEE802.2 3.IEEE802.3 AppleTalk Configuration Apple Talk 1.ENABLE 2.DISABLE Apple Talk Http Configuration Press or to select HTTP, and then press the Enter button Http Page TopAccess Overview Accessing TopAccess from Your Computer TopAccess Overview End user mode Administrator mode TopAccess top page for end users is displayed Accessing TopAccess from Your ComputerAccessing TopAccess Click each tab to display each main Click the menu name to display the desired Submenu bar TopAccess screen structureMenu bar Top link Accessing TopAccess from Your Computer TopAccess Device TAB TopAccess Device Tab Device Information TopAccess Device TabRefresh icon Paper Options Error displayDevice status indicators AlertsPage Managing Address Book Managing Mailboxes Adding or editing a contact Managing Address BookManaging contacts in the address book Click Fax Setting Enter following items to specify the recipient information Managing Address Book Click the link that you want to delete in the contacts list Contact Properties page, click Save to add new contactDeleting a contact Adding or editing a group Managing groups in the address bookClick Delete Enter following items to specify the group properties Check the Fax boxes of users to add the Fax recipients Click OK Deleting a group Bulletin Board mailbox Managing MailboxesConfidential Mailbox Forward Mailbox Setting up an Open Mailbox Enter the password for the mailbox and click OK Click Edit Select agents and click Select Agent Box Number MailBox settingPassword Destination setting Mailbox Selecting the recipients from the address book Selecting the groups from the address book Want to send the transmission result list Relay end terminal reportClick Relay End Terminal Report Relay End Terminal Report page is displayed Enter the password for the mailbox and click OK Deleting an Open Mailbox Selected mailbox is deleted Page TopAccess Counter TAB Viewing Counters You can check the total counter in this Viewing CountersDisplaying the total counter Print Counter Department Code field and click Enter Displaying the department counterClick the Counters tab and the Department menu Department menu page is displayedPage Setting up Printer Settings 105 111 Displaying Version Information 115 General submenu page, set the device settings as required Setting up Device SettingsClick the Setup menu and General submenu Setting up the device information Click OK to apply the changes Setting up the Web general setting Setting up the energy saveSetting up the time and date Setting up Network Settings Printing Function Click the Setup menu and Network submenu Click Save Setting up the TCP/IP Setting up the IPX/SPX Setting up the AppleTalk Service Name Setting up the BonjourEnable Bonjour Link-Local Host Name Primary DNS Server Address Setting up the DNS sessionEnable DNS Secondary DNS Server Address Host Name Setting up the Ddns sessionEnable Ddns Setting up the NetWare session Primary Port Number Setting up the Http network serviceEnable Http Server Secondary Port Number Enable Authentication Trap Setting up the Snmp network serviceEnable Snmp Read Community IP Trap Community Enable Alerts TrapIP Trap Address IPX Trap Address Copier submenu page, set the copier settings as required Setting up Copier SettingsClick the Setup menu and Copier submenu Sorter Mode Priority Setting up the copier settingsOriginal Mode Exposure Fax submenu page, set the fax settings as required Setting up Fax SettingsClick the Setup menu and Fax submenu Click Save Terminal ID Setting up the Fax settingsRinger Volume Fax Number Reception Mode Monitor VolumeAlarm Volume Resolution 20Account Code 19When Memory Full18Send after Scan 21Separator 30Relay Station Report 28Polling Report29Relay Originator 31Relay End Report Printer submenu page, set the Printer settings as required Setting up Printer SettingsClick the Setup menu and Printer submenu LT--A4/LD--A3 Setting up the general settingWide A4 Mode for PCL Print Startup Setting up the default Raw job setting Setting up the Raw job setting Paper Source Enter following items as required Selected queue is deleted Required Setting up Print Service Settings Printing FunctionClick the Setup menu and Print Service submenu Enable Raw bi-directional Setting up the Raw TCP printEnable Raw TCP Port Number Setting up the LPD print Setting up the IPP print Setting up the NetWare print Click the Setup menu and Version submenu Displaying Version InformationPage TopAccess Administration TAB page Maintenance Menu Restoring data from the backup files About the Maintenance FunctionsInstall Language Insert the Client Utilities CD-ROM into a client PC Switching LanguagesClick the Maintenance menu and Install Language submenu Select the desired language in the Select drop down box Click Upload Backing up Data Click the Maintenance menu and Backup submenuClick Create New File for the data that you want to backup Click Refresh on the right side Right-click the File Name link and select Save Target As Click Save Click Browse in the data section that you want to restore Restoring Data from Backup FileClick the Maintenance menu and Restore submenu Select a backup file and click Open Check the box of Address Book and click Restore Importing Address Book Data Name Click the Maintenance menu and Import submenu Click Browse... in the Address Book area Click Import Click Create New File in the Address Book area Click the Maintenance menu and the Export submenuExporting Address Book Data Save As dialog box is displayed Click Browse... in the Department Code area Access the TopAccess in the administrator modeImporting Department Code Data Click the Refresh on the right side Exporting Department Code Data Click Create New File in the Department Code Export area Save As dialog box is displayed Page Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 138 Managing Department Codes For Administrators Troubleshooting TopAccess Error Messages 140 TopAccess Error Messages Device status indicator list Error message list TopAccess Message Corrective ActionPage Appendix List Print Format 144 Configuration Page Example List Print Format NIC Status Page Example Xxxxxxxxxxxx PS Font List Example PCL Font List Example Page Index 144 105 Index GA-1190 OME060181B0 GA-1190