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Toshiba GA-1190 Importing Department Code Data, Access the TopAccess in the administrator mode

Models: GA-1190

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11TopAccess ADMINISTRATION TAB PAGE -

MAINTENANCE MENU

Importing Department Code Data

You can import the department code data in a CSV format that were previously exported.

Before importing the department code data, confirm that this equipment meets the conditions shown below. If this equipment does not meet any of the following conditions, the department code data will not be imported:

yThe department code function is enabled.

yThe department code entry screen is displayed or this equipment has entered into the energy saving mode from the status displaying the department code entry screen.

yNo reserved jobs or jobs in process exist.

1 Access the TopAccess in the administrator mode.

P.50 “Accessing TopAccess”

2 Click the Maintenance menu and Import submenu.

The Import submenu page is displayed.

3 Click [Browse...] in the Department Code area.

The Choose File dialog box appears.

132 Importing Department Code Data

Image 134

Toshiba GA-1190 setup guide Importing Department Code Data, Access the TopAccess in the administrator mode

Contents

Setup Guide for Printing Functions Page Preface Software License Agreement Grant of LicenseDisclaimer of Warranty Basic functions Before Reading This ManualLineup of our manuals Facsimile functionsTopAccess Scanning functionsHow to read this manual Symbols in this manual TrademarksContents TopAccess Device TAB Setting up Printer Settings Setting up Copier SettingsSetting up Fax Settings Setting up Print Service Settings Printing FunctionAppendix Overview OverviewContents OverviewMenu Web browser Use environments of TopAccessNetwork Basic Operations on Screens Equipment Various Screens Basic Operations on Each ScreenVarious Screens Ready screen Copy mode main screenMode main screens Digit entry screen Error message screenMenu selection screen Basic Operations on Each Screen To select mode main screenTo return to main screen for each mode User Functions button and screen transitionTo select each menu Button FunctionCancel JOB Example of menu selectionTo key in digits Button /Digital key FunctionPage To Cancel Print Jobs To Print PCL/PS Font List PCL font list / PS font listTo Cancel Print Jobs Press or to select YES, and then press the Enter buttonTo Print PCL/PS Font List PCL font list / PS font listPage Printing Lists Equipment To Print ListsPress the User Functions button ConfigurationTo Print Lists Press or to select LISTS, and then press the Enter buttonNIC status Page Configuring Networks Equipment Network Configuration from Equipment To use TopAccessEthernet Configuration Ethernet ConfigurationOnce to return the screen to Press the Cancel buttonPress the Enter button Network menu screenConfiguring TCP/IP using only Dhcp TCP/IP ConfigurationConfiguring TCP/IP using Dhcp or Auto IP function 03.TCP/IP Press To select INI Tial SETUP, and then pressUser functions mode main screen Appears Enter buttonDefault Gateway XXX.XXX.XXX.XXX Complete IPX/SPX Configuration Press or to select ENABLE, and then press the Enter buttonPress or to select the desired frame type Frame Type 1.AUTO Sence 2.IEEE802.2 3.IEEE802.3AppleTalk Configuration Apple Talk 1.ENABLE 2.DISABLEApple Talk Http Configuration Press or to select HTTP, and then press the Enter buttonHttp Page TopAccess Overview Accessing TopAccess from Your ComputerTopAccess Overview End user modeAdministrator mode TopAccess top page for end users is displayed Accessing TopAccess from Your ComputerAccessing TopAccess Click each tab to display each main Click the menu name to display the desired Submenu bar TopAccess screen structureMenu bar Top linkAccessing TopAccess from Your Computer TopAccess Device TAB TopAccess Device TabDevice Information TopAccess Device TabRefresh icon PaperOptions Error displayDevice status indicators AlertsPage Managing Address Book Managing MailboxesAdding or editing a contact Managing Address BookManaging contacts in the address book Click Fax Setting Enter following items to specify the recipient informationManaging Address Book Click the link that you want to delete in the contacts list Contact Properties page, click Save to add new contactDeleting a contact Adding or editing a group Managing groups in the address bookClick Delete Enter following items to specify the group properties Check the Fax boxes of users to add the Fax recipientsClick OK Deleting a groupBulletin Board mailbox Managing MailboxesConfidential Mailbox Forward MailboxSetting up an Open Mailbox Enter the password for the mailbox and click OK Click EditSelect agents and click Select Agent Box Number MailBox settingPassword Destination setting Mailbox Selecting the recipients from the address bookSelecting the groups from the address book Want to send the transmission result list Relay end terminal reportClick Relay End Terminal Report Relay End Terminal Report page is displayedEnter the password for the mailbox and click OK Deleting an Open MailboxSelected mailbox is deleted Page TopAccess Counter TAB Viewing CountersYou can check the total counter in this Viewing CountersDisplaying the total counter Print CounterDepartment Code field and click Enter Displaying the department counterClick the Counters tab and the Department menu Department menu page is displayedPage Setting up Printer Settings 105 111Displaying Version Information 115 General submenu page, set the device settings as required Setting up Device SettingsClick the Setup menu and General submenu Setting up the device information Click OK to apply the changesSetting up the Web general setting Setting up the energy saveSetting up the time and date Setting up Network Settings Printing Function Click the Setup menu and Network submenuClick Save Setting up the TCP/IP Setting up the IPX/SPX Setting up the AppleTalkService Name Setting up the BonjourEnable Bonjour Link-Local Host NamePrimary DNS Server Address Setting up the DNS sessionEnable DNS Secondary DNS Server AddressHost Name Setting up the Ddns sessionEnable Ddns Setting up the NetWare session Primary Port Number Setting up the Http network serviceEnable Http Server Secondary Port NumberEnable Authentication Trap Setting up the Snmp network serviceEnable Snmp Read CommunityIP Trap Community Enable Alerts TrapIP Trap Address IPX Trap AddressCopier submenu page, set the copier settings as required Setting up Copier SettingsClick the Setup menu and Copier submenu Sorter Mode Priority Setting up the copier settingsOriginal Mode ExposureFax submenu page, set the fax settings as required Setting up Fax SettingsClick the Setup menu and Fax submenu Click Save Terminal ID Setting up the Fax settingsRinger Volume Fax NumberReception Mode Monitor VolumeAlarm Volume Resolution20Account Code 19When Memory Full18Send after Scan 21Separator30Relay Station Report 28Polling Report29Relay Originator 31Relay End ReportPrinter submenu page, set the Printer settings as required Setting up Printer SettingsClick the Setup menu and Printer submenu LT--A4/LD--A3 Setting up the general settingWide A4 Mode for PCL Print StartupSetting up the default Raw job setting Setting up the Raw job setting Paper SourceEnter following items as required Selected queue is deleted Required Setting up Print Service Settings Printing FunctionClick the Setup menu and Print Service submenu Enable Raw bi-directional Setting up the Raw TCP printEnable Raw TCP Port NumberSetting up the LPD print Setting up the IPP printSetting up the NetWare print Click the Setup menu and Version submenu Displaying Version InformationPage TopAccess Administration TAB page Maintenance Menu Restoring data from the backup files About the Maintenance FunctionsInstall Language Insert the Client Utilities CD-ROM into a client PC Switching LanguagesClick the Maintenance menu and Install Language submenu Select the desired language in the Select drop down boxClick Upload Backing up Data Click the Maintenance menu and Backup submenuClick Create New File for the data that you want to backup Click Refresh on the right side Right-click the File Name link and select Save Target AsClick Save Click Browse in the data section that you want to restore Restoring Data from Backup FileClick the Maintenance menu and Restore submenu Select a backup file and click Open Check the box of Address Book and click Restore Importing Address Book Data NameClick the Maintenance menu and Import submenu Click Browse... in the Address Book areaClick Import Click Create New File in the Address Book area Click the Maintenance menu and the Export submenuExporting Address Book Data Save As dialog box is displayed Click Browse... in the Department Code area Access the TopAccess in the administrator modeImporting Department Code Data Click the Refresh on the right side Exporting Department Code Data Click Create New File in the Department Code Export areaSave As dialog box is displayed Page Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 138Managing Department Codes For Administrators Troubleshooting TopAccess Error Messages 140TopAccess Error Messages Device status indicator listError message list TopAccess Message Corrective ActionPage Appendix List Print Format 144Configuration Page Example List Print FormatNIC Status Page Example XxxxxxxxxxxxPS Font List Example PCL Font List Example Page Index 144 105 Index GA-1190 OME060181B0 GA-1190