Managing Address Book | Toshiba GA-1190 guide

8 TopAccess REGISTRATION TAB PAGE

5 Enter following items according to the capabilities of recipient fac- simile, and click [Save].

SUB — Enter the mailbox number if you want to send originals to the mailbox in the recipient facsimile. You can enter up to 20 letters including numbers and #, *.

SEP — Enter the mailbox number if you want to retrieve a document from the mailbox in the recipient facsimile. You can enter up to 20 letters including numbers and #, *. PWD — Enter the password to retrieve a document from the mailbox in the recipient facsimile. You can enter up to 20 letters including numbers and #, *.

Delayed Transmit — You can specify the time (00:00 to 23:59) to transmit documents. Quality Transmit — Select if you want to send documents in the Quality TX mode. This feature sends documents at a slower speed than a normal so that the transmission will be less affected by line condition. Select the value from 4800/9600/14400bps. The smaller the value is, the slower the speed becomes.

Line Monitor — Selects whether to monitor a tone of the line with the speaker. Transmission Report — Selects whether to print the transmission report after completion of the fax transmission.

If you want to clear the fax settings of the contact, click [Reset].

62 Managing Address Book

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Toshiba GA-1190 setup guide Managing Address Book

Contents

Setup Guide for Printing Functions Page Preface Software License Agreement Grant of License Disclaimer of Warranty Before Reading This Manual Lineup of our manualsBasic functions Facsimile functions TopAccess Scanning functions How to read this manual Symbols in this manual Trademarks Contents TopAccess Device TAB Setting up Copier Settings Setting up Fax SettingsSetting up Printer Settings Setting up Print Service Settings Printing Function Appendix Overview Overview Contents Overview Menu Network Use environments of TopAccessWeb browser Basic Operations on Screens Equipment Various Screens Basic Operations on Each Screen Mode main screens Ready screen Copy mode main screenVarious Screens Menu selection screen Error message screenDigit entry screen To select mode main screen To return to main screen for each modeBasic Operations on Each Screen User Functions button and screen transition To select each menu Button Function Cancel JOB Example of menu selection To key in digits Button /Digital key FunctionPage To Cancel Print Jobs To Print PCL/PS Font List PCL font list / PS font list To Cancel Print Jobs Press or to select YES, and then press the Enter button To Print PCL/PS Font List PCL font list / PS font listPage Printing Lists Equipment To Print Lists Configuration To Print ListsPress the User Functions button Press or to select LISTS, and then press the Enter button NIC status Page Configuring Networks Equipment Network Configuration from Equipment To use TopAccess Ethernet Configuration Ethernet Configuration Press the Cancel button Press the Enter buttonOnce to return the screen to Network menu screen Configuring TCP/IP using Dhcp or Auto IP function TCP/IP ConfigurationConfiguring TCP/IP using only Dhcp 03.TCP/IP Tial SETUP, and then press User functions mode main screen AppearsPress To select INI Enter button Default Gateway XXX.XXX.XXX.XXX Complete IPX/SPX Configuration Press or to select ENABLE, and then press the Enter button Press or to select the desired frame type Frame Type 1.AUTO Sence 2.IEEE802.2 3.IEEE802.3 AppleTalk Configuration Apple Talk 1.ENABLE 2.DISABLE Apple Talk Http Configuration Press or to select HTTP, and then press the Enter button Http Page TopAccess Overview Accessing TopAccess from Your Computer TopAccess Overview End user mode Administrator mode Accessing TopAccess Accessing TopAccess from Your ComputerTopAccess top page for end users is displayed Click each tab to display each main Click the menu name to display the desired TopAccess screen structure Menu barSubmenu bar Top link Accessing TopAccess from Your Computer TopAccess Device TAB TopAccess Device Tab TopAccess Device Tab Refresh iconDevice Information Paper Error display Device status indicatorsOptions AlertsPage Managing Address Book Managing Mailboxes Managing contacts in the address book Managing Address BookAdding or editing a contact Click Fax Setting Enter following items to specify the recipient information Managing Address Book Deleting a contact Contact Properties page, click Save to add new contactClick the link that you want to delete in the contacts list Click Delete Managing groups in the address bookAdding or editing a group Enter following items to specify the group properties Check the Fax boxes of users to add the Fax recipients Click OK Deleting a group Managing Mailboxes Confidential MailboxBulletin Board mailbox Forward Mailbox Setting up an Open Mailbox Enter the password for the mailbox and click OK Click Edit Select agents and click Select Agent Password MailBox settingBox Number Destination setting Mailbox Selecting the recipients from the address book Selecting the groups from the address book Relay end terminal report Click Relay End Terminal ReportWant to send the transmission result list Relay End Terminal Report page is displayed Enter the password for the mailbox and click OK Deleting an Open Mailbox Selected mailbox is deleted Page TopAccess Counter TAB Viewing Counters Viewing Counters Displaying the total counterYou can check the total counter in this Print Counter Displaying the department counter Click the Counters tab and the Department menuDepartment Code field and click Enter Department menu page is displayedPage Setting up Printer Settings 105 111 Displaying Version Information 115 Click the Setup menu and General submenu Setting up Device SettingsGeneral submenu page, set the device settings as required Setting up the device information Click OK to apply the changes Setting up the time and date Setting up the energy saveSetting up the Web general setting Setting up Network Settings Printing Function Click the Setup menu and Network submenu Click Save Setting up the TCP/IP Setting up the IPX/SPX Setting up the AppleTalk Setting up the Bonjour Enable BonjourService Name Link-Local Host Name Setting up the DNS session Enable DNSPrimary DNS Server Address Secondary DNS Server Address Enable Ddns Setting up the Ddns sessionHost Name Setting up the NetWare session Setting up the Http network service Enable Http ServerPrimary Port Number Secondary Port Number Setting up the Snmp network service Enable SnmpEnable Authentication Trap Read Community Enable Alerts Trap IP Trap AddressIP Trap Community IPX Trap Address Click the Setup menu and Copier submenu Setting up Copier SettingsCopier submenu page, set the copier settings as required Setting up the copier settings Original ModeSorter Mode Priority Exposure Click the Setup menu and Fax submenu Setting up Fax SettingsFax submenu page, set the fax settings as required Click Save Setting up the Fax settings Ringer VolumeTerminal ID Fax Number Monitor Volume Alarm VolumeReception Mode Resolution 19When Memory Full 18Send after Scan20Account Code 21Separator 28Polling Report 29Relay Originator30Relay Station Report 31Relay End Report Click the Setup menu and Printer submenu Setting up Printer SettingsPrinter submenu page, set the Printer settings as required Setting up the general setting Wide A4 Mode for PCLLT--A4/LD--A3 Print Startup Setting up the default Raw job setting Setting up the Raw job setting Paper Source Enter following items as required Selected queue is deleted Click the Setup menu and Print Service submenu Setting up Print Service Settings Printing FunctionRequired Setting up the Raw TCP print Enable Raw TCPEnable Raw bi-directional Port Number Setting up the LPD print Setting up the IPP print Setting up the NetWare print Click the Setup menu and Version submenu Displaying Version InformationPage TopAccess Administration TAB page Maintenance Menu Install Language About the Maintenance FunctionsRestoring data from the backup files Switching Languages Click the Maintenance menu and Install Language submenuInsert the Client Utilities CD-ROM into a client PC Select the desired language in the Select drop down box Click Upload Click Create New File for the data that you want to backup Click the Maintenance menu and Backup submenuBacking up Data Click Refresh on the right side Right-click the File Name link and select Save Target As Click Save Click the Maintenance menu and Restore submenu Restoring Data from Backup FileClick Browse in the data section that you want to restore Select a backup file and click Open Check the box of Address Book and click Restore Importing Address Book Data Name Click the Maintenance menu and Import submenu Click Browse... in the Address Book area Click Import Exporting Address Book Data Click the Maintenance menu and the Export submenuClick Create New File in the Address Book area Save As dialog box is displayed Importing Department Code Data Access the TopAccess in the administrator modeClick Browse... in the Department Code area Click the Refresh on the right side Exporting Department Code Data Click Create New File in the Department Code Export area Save As dialog box is displayed Page Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 138 Managing Department Codes For Administrators Troubleshooting TopAccess Error Messages 140 TopAccess Error Messages Device status indicator list Error message list TopAccess Message Corrective ActionPage Appendix List Print Format 144 Configuration Page Example List Print Format NIC Status Page Example Xxxxxxxxxxxx PS Font List Example PCL Font List Example Page Index 144 105 Index GA-1190 OME060181B0 GA-1190