E-mail at a Glance

E-mail Overview

What is E-mail?

The E-mail feature enables you to convert a hardcopy document into a PDF (Portable Document Format), single or multi-page TIFF (Tagged Image File Format) attachment and send it to an e-mail server to be distributed to individual or multiple e-mail addresses.

The printer functions as an e-mail client like any other SMTP (Simple Mail Transfer Protocol) e-mail client mapped to an e-mail server. In other words, the printer E-mail feature is no different than the MS (MicroSoft) Outlook client on your PC (Personal Computer), which is mapped to an MS Exchange server. The MS Outlook client converts your electronic e-mail messages into a format that the Exchange server can process. The printer E-mail feature performs the same function but with hard copy documents.

What options are enabled with E-mail?

The E-mail feature enables the following options:

•SMTP e-mail from the printer - Users have the ability to convert hard copy documents into an e-mail message. The scanned document is placed in the e-mail message as an attachment.

•Authentication Support – If enabled, Authentication requires users to log into the machine using their network login name and password in order to gain access to the printer E-mail features.

•Internal Address Book Support (LDAP - Lightweight Directory Access Protocol) - The printer can search your internal company address book, if available, saving valuable time and reducing errors associated with key stroking in every address.

•Public Address Book Support - Users have the ability to download a CSV (Comma Separated Values) file to the printer's internal hard disk drive. This public address book allows the user to search for an address that would not normally be loaded in their internal company address book.

Benefits of E-mail

•Completely integrated with the printer

•Does not require e-mail inbox

•No external PC or Server to administer, support, or protect from security attacks

•No additional software required for PC end users

•No additional network connection

•Compatible with most existing e-mail systems

•Machine status available locally and remotely

•E-mail security via Authentication option

•Address look-up via LDAP option

•Easy to configure and maintain remotely via Embedded Web Server (CentreWare™ Internet Services) delivered with every system product

Key Enablers for a successful E-mail Installation

•A person to supply the e-mail, Authentication, and LDAP server address information required by the printer.

•A person to configure the network information on the printer via the embedded Web server (CentreWare Internet Services).

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Xerox 604S14200 installation instructions Mail at a Glance, Mail Overview
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604S14200 specifications

The Xerox 604S14200 is a sophisticated multi-functional printer renowned for its adaptability and advanced features designed for business environments. This model stands out for its ability to combine printing, copying, and scanning capabilities in one compact device, making it an ideal solution for small to medium-sized enterprises.

One of the main features of the Xerox 604S14200 is its impressive print speed, which can reach up to 40 pages per minute. This allows businesses to meet tight deadlines and handle high-volume print tasks efficiently. The printer supports a variety of media sizes, including letter, legal, and custom sizes, providing versatility for different printing needs.

Another key characteristic of the Xerox 604S14200 is its printing resolution. With a resolution of up to 1200 x 1200 dpi, it delivers sharp text and vivid images, ensuring that all output is of professional quality. This makes it suitable not only for documents but also for marketing materials and presentations.

The Xerox 604S14200 integrates advanced technology that enhances its functionality. It features Automatic Document Feeding (ADF), which simplifies the process of copying and scanning multiple-page documents. This feature significantly increases productivity by allowing users to load several pages at once.

In addition to its hardware capabilities, the Xerox 604S14200 comes with intuitive software that supports seamless mobile printing and cloud connectivity. Users can easily print from their smartphones or tablets, as well as directly from various cloud services, streamlining workflows and enhancing flexibility.

Security is a paramount concern in today’s digital age, and the Xerox 604S14200 addresses this with robust security features. The printer includes secure printing options, which ensure that sensitive documents are protected and can only be accessed by authorized personnel. It also has the capability to track usage and restrict access to certain functionalities, enhancing overall data protection.

User-friendliness is another essential characteristic of the Xerox 604S14200, featuring a straightforward control panel and customizable settings. This design focuses on improving the user experience, allowing for easy operation even for those who are not tech-savvy.

In summary, the Xerox 604S14200 is a highly efficient multi-functional printer that combines speed, quality, and advanced features. Its integration of modern technologies, user-friendly design, and robust security measures make it a dependable choice for businesses seeking to enhance their productivity and streamline their printing processes.
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