How E-mail works with the Xerox printer

"Hmm.... I need to e-mail these hand-written meeting

notes to Peter in New York City and send a copy to Janet in Dallas and perhaps our Investments group in London. Now I need to type these up. What were their e-mail addresses .... ? "

“To:” Peter in New York

Step 1

Access the feature

Optional Feature

User Authentication

Network Authentication Server

(e.g. NT Domain Controller)

(Configurable Feature)

Also copy -

“Cc:” Janet in Dallas, TX office

Also copy -

“Bcc:” London, England Office;

High Tech Investments Group

E-mail with attached

Optional Feature

images sent via

Step 3

Distribute the e-mail

Searching the Address

Xerox

Printer

LDAP Server

Lightweight Directory Access Protocol

 

 

(e.g. Netscape Directory Server)

 

(Configurable Feature)

Step 2

Enter an e-mail address

Internet / Intranet

Mail Server

via Simple Mail Transfer Protocol (SMTP)

Gateway

(e.g. MS Exchange Server withSMTP enabled) (Required for e-mail operation)

E-mail with Authentication or Address Book (LDAP)

1.Accessing the feature - Select the E-mail feature on the printer User Interface touch screen.

2.Optional Feature: User Authentication. Log into the printer using your network login name and password. This initiates a query to the Authentication server to verify your network access rights. Once the login is verified you will have access to the e-mail feature.

3.Optional Feature: Searching the Address book via the LDAP server. Entering a search name, via the printer User Interface touch screen, accesses the internal address book on the LDAP server. The server returns a list of names that match the search criteria. The list is displayed on the User Interface.

4.Selecting the address - Select the intended recipient from the list then scan the document(s).

5.Sending the e-mail - Scanning the document sends the document to the e-mail server, which routes the e-mail to the appropriate recipient(s).

NOTE: The User Authentication and Address Book (LDAP) optional features can be enabled independently or together.

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Xerox 604S14200 installation instructions How E-mail works with the Xerox printer
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604S14200 specifications

The Xerox 604S14200 is a sophisticated multi-functional printer renowned for its adaptability and advanced features designed for business environments. This model stands out for its ability to combine printing, copying, and scanning capabilities in one compact device, making it an ideal solution for small to medium-sized enterprises.

One of the main features of the Xerox 604S14200 is its impressive print speed, which can reach up to 40 pages per minute. This allows businesses to meet tight deadlines and handle high-volume print tasks efficiently. The printer supports a variety of media sizes, including letter, legal, and custom sizes, providing versatility for different printing needs.

Another key characteristic of the Xerox 604S14200 is its printing resolution. With a resolution of up to 1200 x 1200 dpi, it delivers sharp text and vivid images, ensuring that all output is of professional quality. This makes it suitable not only for documents but also for marketing materials and presentations.

The Xerox 604S14200 integrates advanced technology that enhances its functionality. It features Automatic Document Feeding (ADF), which simplifies the process of copying and scanning multiple-page documents. This feature significantly increases productivity by allowing users to load several pages at once.

In addition to its hardware capabilities, the Xerox 604S14200 comes with intuitive software that supports seamless mobile printing and cloud connectivity. Users can easily print from their smartphones or tablets, as well as directly from various cloud services, streamlining workflows and enhancing flexibility.

Security is a paramount concern in today’s digital age, and the Xerox 604S14200 addresses this with robust security features. The printer includes secure printing options, which ensure that sensitive documents are protected and can only be accessed by authorized personnel. It also has the capability to track usage and restrict access to certain functionalities, enhancing overall data protection.

User-friendliness is another essential characteristic of the Xerox 604S14200, featuring a straightforward control panel and customizable settings. This design focuses on improving the user experience, allowing for easy operation even for those who are not tech-savvy.

In summary, the Xerox 604S14200 is a highly efficient multi-functional printer that combines speed, quality, and advanced features. Its integration of modern technologies, user-friendly design, and robust security measures make it a dependable choice for businesses seeking to enhance their productivity and streamline their printing processes.
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