Xerox 4220/MRP, 4230/MRP manual Using the Fax Phonebook Editor window, Displaying phonebook entries

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PHONEBOOK

Using the Fax Phonebook Editor window

When the Fax Phonebook Editor window is first displayed, a blank, rectangular area and a scroll bar is seen in the window. This rectangular area is for Fax Phonebook entries. The Fax Phonebook Editor window automatically displays the names associated with your entries (as you add entries in the Fax Destinations or Fax Cover Page windows).

How to add entries to the phonebook is explained in the ªAdding individuals to the phonebookº and ªAdding groups to the phonebookº sections of this chapter.

Displaying phonebook entries

Group names which have previously been added appear first. They are separated from the individual names by a blank line. Use the scroll bar to scroll through the list if the phonebook contains more entries than can be displayed simultaneously in the window.

An ellipsis (...) appears when an individual name is so long that it overlaps or is too close to a company name, or if an individual has no company name but his or her name is wider than the scrolling list box, or if a group name is wider than the list box.

Selecting and deselecting entries

Click on the first selection, then hold down the Command key and click on another name or group in the list to select more than one item from the list.

To select a contiguous list between two entries, use the Shift key. For example, click on the first name in the list that starts with C, then hold down the Shift key and click on the last name in the list that starts with F. This selects all names between C and F.

Press the Command key while clicking on the entry, or click on a blank line in the list to deselect an entry.

Sorting phonebook entries

Click on the appropriate [Sort By] button to sort entries by company name or individual name. Individual names are sorted by last name.

Editing phonebook entries

Follow these steps to edit the Fax Phonebook entries:

1.Click on the individual name or group that you wish to edit in the Fax Phonebook Editor window.

2.Click on the [Edit_] button for either the Fax Phonebook Entry Editor window or the Fax Group Editor window.

3.Edit the information as necessary.

XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

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Contents Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Page Canada SafetyEurope 50 Hz, 220 to 240 V equipment Operational safety Laser safetyDo this Do not do this Safety featureApprovals and certification Xerox MRP Family FAX Modem for Macintosh Operator Guide Table of contents Fax Setup menu Additional configuration optionsTroubleshooting AppendicesAbout this guide IntroductionText conventions Procedure conventionsÐMacintosh personal computer Procedure conventionsMacintosh fax utility software package InstallationHardware and software requirements Fax printer driver Before you begin installationFax printer utility Installation procedure Initial configuration settings Field/Button Description Fax Options window field descriptionsCode Function Removing the fax utility Fax Destinations window OperationFax Destinations window options Sending a faxCreating a cover Transmitting a PostScript file Delaying fax transmissions Editing fax options Creating your Fax Phonebook PhonebookStarting from the Fax Destinations window Starting from the Fax Cover Page window Displaying phonebook entries Using the Fax Phonebook Editor windowSelecting and deselecting entries Sorting phonebook entriesOptions Deleting phonebook entriesFax Phonebook Editor window options Button DescriptionAdding groups to the phonebook Adding individuals to the phonebookBroadcasting a fax Broadcasting a fax Checking the current broadcast settingAccessing the fax printer utility Additional configuration optionsAccessing the Fax Phonebook option Incoming fax settingsFax Printer Calendar Clear Activity Report Print Activity ReportFax Printer Calendar Editor date and time ParametersPage Fax Setup menu Fax Setup menu Send/Receive Setup submenus Fax Mode Fax setup item descriptionsClock Setup DateSend Setup Automatic Tray Switching Receive SetupHeader Ring CountSetting tray 1 as the default input tray for fax received Fax setup configuration examplesOutput Destination Press the Enter key Disabling automatic tray switching for fax receivedThrough 9 7. Use the numeric keypad to enter the date Setting the dateSetting the redial count for a send configuration Setting the timeTurning the speaker off for a send configuration Press the Enter key to reenter print mode to begin printing Fax Setup menu error messages TroubleshootingFax Setup menu error messages Fax Setup menu error messages Result/Reason ActionRedial interval entry exceeds Press the Clear/C key at An output destination is Use Scroll keys or direct Printer Configuration Report Adding memory Performance enhancementAdding a hard disk Page Related publications Related publicationsXerox MRP Family publications InternationalTCP/IP Index Index Index
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4220/MRP, 4219/MRP, 4215/MRP, 4230/MRP specifications

The Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP are multifunction printers designed for businesses that require efficient printing, copying, and scanning solutions. These models exemplify Xerox's commitment to quality, reliability, and user-friendly features, making them ideal for both small and medium-sized enterprises.

One of the main features of these models is their versatility. They handle a wide range of paper formats, from letter-sized documents to larger legal-sized prints, and support various media types, including glossy and plain paper. This flexibility allows businesses to produce everything from basic documents to vibrant marketing materials without the need for multiple devices.

The Xerox 4219/MRP is noted for its compact design, making it suitable for office environments with limited space. It offers a robust printing speed of up to 19 pages per minute, ensuring fast document output. It incorporates advanced digital technology, ensuring that each print is sharp and clear, providing excellent image quality for both text and graphics.

In contrast, the Xerox 4220/MRP features enhanced printing speed, reaching up to 20 pages per minute. This model is ideal for teams that require higher volumes of prints on a daily basis. Both the 4219 and 4220 models come equipped with intuitive touch-screen controls, simplifying user interactions and minimizing training time.

The Xerox 4215/MRP stands out with its affordability and energy efficiency. This model is designed for budget-conscious businesses without compromising performance. It features automatic duplex printing, which reduces paper usage and cuts down operational costs. Its compact build and easy installation process make it a practical choice for any workspace.

The Xerox 4230/MRP, on the other hand, is designed for higher productivity needs, boasting a printing speed of up to 30 pages per minute. It incorporates advanced connectivity options, including wireless printing capabilities, mobile printing support, and integration with cloud services. This feature enables employees to print from various devices seamlessly, enhancing workflow efficiency.

All four models utilize Xerox’s proprietary imaging technology, ensuring exceptional image quality and consistent performance over time. They also come equipped with security features to protect sensitive information, such as password-protected printing and user authentication protocols.

In summary, the Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP offer a range of features suitable for different business needs, from high-volume printing to cost-effective solutions. Their advanced technologies, user-friendly interfaces, and robust performance make them reliable choices for any modern office.
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