Xerox 4215/MRP, 4230/MRP manual Adding individuals to the phonebook, Adding groups to the phonebook

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PHONEBOOK

Adding individuals to the phonebook

The procedures outlined in ªCreating your Fax Phonebookº are also used to add names and fax numbers to your phonebook. Individuals and groups you add are displayed in the Fax Phonebook Editor window (previously blank). For more information, refer to the ªUsing the Fax Phonebook Editor windowº and ªCreating your Fax Phonebookº sections of this chapter.

Adding groups to the phonebook

The fax utility software defines a group as a collection of selected individuals which can be added to your Fax Phonebook (similar to a distribution list). You create a document (follow the procedure outlined in the ªSending a faxº section in the ªOperationº chapter) and identify the group to which you want to fax your document. Each individual that belongs to the group you identified automatically receives your fax.

Use the following procedure to identify individuals as members of a group. Refer to the ªBroadcasting a faxº section of the ªOperationº chapter to send your document to each member of the group in a single job transaction.

1.Verify that each member of the group has been added to the phonebook.

2.Select the individual names that comprise your desired group and click on them.

3.Click on the [Save As Group...] button. This displays the fax Group Editor window in the Fax Phonebook Editor window.

4.Enter a unique name for this group in the Group Name field.

5.Click on [Add] to add the group to the phonebook.

6.Refer to the ªBroadcasting a faxº section of the ªOperationº chapter to broadcast a fax to the individuals within the group.

Broadcasting a fax

If you choose a group name as your fax destination, the fax utility automatically broadcasts the fax to every member of the group. This means you follow the ªSending a faxº procedure once, rather than as many times as you have individual destinations. These multiple fax jobs are placed in the Print Monitor queue and are sent sequentially to the local (sending) fax printer and then to the receiving fax machine.

Background printing must be set to ON, and you must be running System 7 or MultiFinder with System 6 to activate background printing.

XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

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Contents Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Page Safety CanadaEurope 50 Hz, 220 to 240 V equipment Laser safety Operational safetyDo this Safety feature Do not do thisApprovals and certification Xerox MRP Family FAX Modem for Macintosh Operator Guide Table of contents Appendices Additional configuration optionsFax Setup menu TroubleshootingIntroduction About this guideText conventions Procedure conventionsÐMacintosh personal computer Procedure conventionsInstallation Macintosh fax utility software packageHardware and software requirements Before you begin installation Fax printer driverFax printer utility Installation procedure Initial configuration settings Fax Options window field descriptions Field/Button DescriptionCode Function Removing the fax utility Fax Destinations window OperationFax Destinations window options Sending a faxCreating a cover Transmitting a PostScript file Delaying fax transmissions Editing fax options Phonebook Creating your Fax PhonebookStarting from the Fax Destinations window Starting from the Fax Cover Page window Sorting phonebook entries Using the Fax Phonebook Editor windowDisplaying phonebook entries Selecting and deselecting entriesButton Description Deleting phonebook entriesOptions Fax Phonebook Editor window optionsAdding individuals to the phonebook Adding groups to the phonebookBroadcasting a fax Broadcasting a fax Checking the current broadcast settingIncoming fax settings Additional configuration optionsAccessing the fax printer utility Accessing the Fax Phonebook optionFax Printer Calendar Parameters Print Activity ReportClear Activity Report Fax Printer Calendar Editor date and timePage Fax Setup menu Fax Setup menu Send/Receive Setup submenus Date Fax setup item descriptionsFax Mode Clock SetupSend Setup Ring Count Receive SetupAutomatic Tray Switching HeaderFax setup configuration examples Setting tray 1 as the default input tray for fax receivedOutput Destination Press the Enter key Disabling automatic tray switching for fax receivedThrough 9 7. Use the numeric keypad to enter the date Setting the dateSetting the redial count for a send configuration Setting the timeTurning the speaker off for a send configuration Press the Enter key to reenter print mode to begin printing Fax Setup menu error messages Result/Reason Action TroubleshootingFax Setup menu error messages Fax Setup menu error messagesRedial interval entry exceeds Press the Clear/C key at An output destination is Use Scroll keys or direct Printer Configuration Report Performance enhancement Adding memoryAdding a hard disk Page International Related publicationsRelated publications Xerox MRP Family publicationsTCP/IP Index Index Index
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4220/MRP, 4219/MRP, 4215/MRP, 4230/MRP specifications

The Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP are multifunction printers designed for businesses that require efficient printing, copying, and scanning solutions. These models exemplify Xerox's commitment to quality, reliability, and user-friendly features, making them ideal for both small and medium-sized enterprises.

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In contrast, the Xerox 4220/MRP features enhanced printing speed, reaching up to 20 pages per minute. This model is ideal for teams that require higher volumes of prints on a daily basis. Both the 4219 and 4220 models come equipped with intuitive touch-screen controls, simplifying user interactions and minimizing training time.

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In summary, the Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP offer a range of features suitable for different business needs, from high-volume printing to cost-effective solutions. Their advanced technologies, user-friendly interfaces, and robust performance make them reliable choices for any modern office.
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