Xerox 4219/MRP, 4230/MRP Deleting phonebook entries, Options, Fax Phonebook Editor window options

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PHONEBOOK

4.Click on the [Replace] button to update an entry or click on the [Add] button to create a new entry in the phonebook.

When creating entries that share information (such as numerous individuals at the same company or the same fax number), the Add option is useful. Make the necessary changes to one entry and save it with a new name to save time.

Deleting phonebook entries

Follow these steps to delete Fax Phonebook entries:

1.Click on the names you wish to delete in the Fax Phonebook Editor window.

2.Click on the [Delete] button to delete the items you selected.

N Note: Only the group name is deleted from the list when a group is selected. All information about one or more members of a group remains in the phonebook until you delete the individual members.

3.Click on the [OK] button when the message ªAre you sure you want to delete all selections?º displays.

Options

The options available from the Fax Phonebook Editor window are defined in table 3-1.

 

Table 3-1.

Fax Phonebook Editor window options

 

 

 

Button

Description

 

 

 

[OK]

Saves any changes or additions and returns to the Fax Destinations window.

 

 

Sort By:

Sorts and displays phonebook entries by company name or individual last name.

[Company Name]

The option currently selected is indicated by a filled circle. Group names display

 

first and are followed by individual entries.

 

 

[Add_]

Displays the Fax Phonebook Entry Editor window to add individual names.

 

 

[Delete]

Prompts for verification and then deletes selected entries. This only deletes a

 

group name. Members of the group must be deleted individually. An entry must

 

be selected in the scrolling list to activate this button.

 

 

[Edit_]

Displays the Fax Phonebook Entry Editor window and displays fields with information

 

about the selected individual or group. An entry must be selected in the scrolling

 

list to activate this button.

 

 

 

[Save As Group...]

Displays the Fax Group Editor window to assign a unique group name for a selected

 

individual. One or more entries must be selected in the scrolling list to activate this

 

button.

 

 

 

 

NNote: Changes to the Fax Phonebook are automatically saved. An erroneous entry is corrected or replaced by the Edit... option in the Fax Phonebook Editor window.

3-4

XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

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Contents Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Page Europe 50 Hz, 220 to 240 V equipment SafetyCanada Do this Laser safetyOperational safety Approvals and certification Safety featureDo not do this Xerox MRP Family FAX Modem for Macintosh Operator Guide Table of contents Troubleshooting Additional configuration optionsFax Setup menu AppendicesText conventions IntroductionAbout this guide Procedure conventions Procedure conventionsÐMacintosh personal computerHardware and software requirements InstallationMacintosh fax utility software package Fax printer utility Before you begin installationFax printer driver Installation procedure Initial configuration settings Code Function Fax Options window field descriptionsField/Button Description Removing the fax utility Operation Fax Destinations windowSending a fax Fax Destinations window optionsCreating a cover Transmitting a PostScript file Delaying fax transmissions Editing fax options Starting from the Fax Destinations window PhonebookCreating your Fax Phonebook Starting from the Fax Cover Page window Selecting and deselecting entries Using the Fax Phonebook Editor windowDisplaying phonebook entries Sorting phonebook entriesFax Phonebook Editor window options Deleting phonebook entriesOptions Button DescriptionBroadcasting a fax Adding individuals to the phonebookAdding groups to the phonebook Checking the current broadcast setting Broadcasting a faxAccessing the Fax Phonebook option Additional configuration optionsAccessing the fax printer utility Incoming fax settingsFax Printer Calendar Fax Printer Calendar Editor date and time Print Activity ReportClear Activity Report ParametersPage Fax Setup menu Fax Setup menu Send/Receive Setup submenus Clock Setup Fax setup item descriptionsFax Mode DateSend Setup Header Receive SetupAutomatic Tray Switching Ring CountOutput Destination Fax setup configuration examplesSetting tray 1 as the default input tray for fax received Disabling automatic tray switching for fax received Press the Enter keySetting the date Through 9 7. Use the numeric keypad to enter the dateSetting the time Setting the redial count for a send configurationTurning the speaker off for a send configuration Press the Enter key to reenter print mode to begin printing Fax Setup menu error messages TroubleshootingFax Setup menu error messages Fax Setup menu error messages Result/Reason ActionRedial interval entry exceeds Press the Clear/C key at An output destination is Use Scroll keys or direct Printer Configuration Report Adding a hard disk Performance enhancementAdding memory Page Xerox MRP Family publications Related publicationsRelated publications InternationalTCP/IP Index Index Index
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4220/MRP, 4219/MRP, 4215/MRP, 4230/MRP specifications

The Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP are multifunction printers designed for businesses that require efficient printing, copying, and scanning solutions. These models exemplify Xerox's commitment to quality, reliability, and user-friendly features, making them ideal for both small and medium-sized enterprises.

One of the main features of these models is their versatility. They handle a wide range of paper formats, from letter-sized documents to larger legal-sized prints, and support various media types, including glossy and plain paper. This flexibility allows businesses to produce everything from basic documents to vibrant marketing materials without the need for multiple devices.

The Xerox 4219/MRP is noted for its compact design, making it suitable for office environments with limited space. It offers a robust printing speed of up to 19 pages per minute, ensuring fast document output. It incorporates advanced digital technology, ensuring that each print is sharp and clear, providing excellent image quality for both text and graphics.

In contrast, the Xerox 4220/MRP features enhanced printing speed, reaching up to 20 pages per minute. This model is ideal for teams that require higher volumes of prints on a daily basis. Both the 4219 and 4220 models come equipped with intuitive touch-screen controls, simplifying user interactions and minimizing training time.

The Xerox 4215/MRP stands out with its affordability and energy efficiency. This model is designed for budget-conscious businesses without compromising performance. It features automatic duplex printing, which reduces paper usage and cuts down operational costs. Its compact build and easy installation process make it a practical choice for any workspace.

The Xerox 4230/MRP, on the other hand, is designed for higher productivity needs, boasting a printing speed of up to 30 pages per minute. It incorporates advanced connectivity options, including wireless printing capabilities, mobile printing support, and integration with cloud services. This feature enables employees to print from various devices seamlessly, enhancing workflow efficiency.

All four models utilize Xerox’s proprietary imaging technology, ensuring exceptional image quality and consistent performance over time. They also come equipped with security features to protect sensitive information, such as password-protected printing and user authentication protocols.

In summary, the Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP offer a range of features suitable for different business needs, from high-volume printing to cost-effective solutions. Their advanced technologies, user-friendly interfaces, and robust performance make them reliable choices for any modern office.
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