Panasonic KX-FPG381 operating instructions Introduction and Installation

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1. Introduction and Installation

2Speakerphone icon

LThis icon will be displayed when you are using the handset speakerphone during an intercom call (page 45) or a

conference call (page 47).

LIt will be displayed while listening to messages (page 64).

LIt will be displayed while in the 2-way

radio mode using the handset speakerphone (page 49).

LIt will be displayed while monitoring a room from the speaker (page 48).

3Directory icon

LThis icon will be displayed when you are using the directory features (page 36).

4“PRIVACY” icon

LThis icon will be displayed when the call privacy mode is ON (page 48). The base unit and other handsets cannot join your conversation.

5Battery icon

LThis icon shows the battery strength (page 20).

6Extension number

LThis number indicates the handset’s extension number assigned to it during registration (page 32, 77).

7Extension icon and number

LThis will be displayed during an intercom (page 45), a conference call (page 47), room monitoring (page 48) or the 2-way radio mode (page 49).

8Soft key icons

LEach icon indicates the feature that is selected by pressing the soft key below it (page 10).

12	For Fax Advantage assistance, call 1-800-435-7329.

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Contents Operating Instructions How to use the operating instructions OpenButtons Location of controlsButtons Listed in alphabetical order Navigator, LOUD/SEARCH FEnergy Star Thank you for purchasing a Panasonic fax machineFor your future reference TrademarksImportant safety instructions Never install telephone wiring during a lightning stormBattery Operating distance and noise Battery chargeFor best performance Machine Directory101 102Power cord Included accessoriesPart number*1 Quantity Specifications Quick start sheetBase unit Accessory informationOverview To place an order online for customers in the U.S.A. onlyHandset Description of base unit buttonsDescription of handset buttons Description of base unit display Description of handset displayIntroduction and Installation Open the front cover 1 by pulling up the center part Installing the ink filmInk film Replacing the ink film Turn TightTo use A4 size paper Paper trayRecording paper Belt clip Battery installationBattery replacement To attach the belt clip To remove the belt clip To switch to the speakerphone while using the headsetHeadset optional To connect an optional headset to the handsetCharger unit Using surge protectorsConnections To a single telephone line jackWall mounting the charger 45 cm 31/32 For Fax Advantage assistance, callHandset display Battery strength Battery chargeBattery strength Battery lifePress SET Selecting the way to use your fax machineStop Menu Case 1 TAM/FAX How to setupHow to receive calls Your situationSET Case 3 TEL only Preparation How to receive faxes Case 4 FAX onlyHandset receiver volume Adjusting handset volumeRinger volume Speaker volumeAnswering machine volume Adjusting base unit volumeFax voice guidance volume Date and time Using the handsetUsing the base unit SaveExample 1015 PM 12 hour clock entry For Caller ID service usersYour logo To correct a mistakeDelete button To select characters using a or BButtons Characters O M N O Display order of characters To enter your logo Example BillExample +234 Your fax numberRegistration of additional handsets Enter the correct numberBase unit Press Mute Handset Being used. Registration must be completed within 1 minuteHandset display shows the instructions as follows Press the right soft key OKMaking phone calls SP-PHONE HOLD/CLEAR PAUSE/REDIALDigital SP-PHONE Mute REDIAL/PAUSE Answering phone callsHOLD/CLEAR OFF SP-PHONEHOLD/CLEAR CONF/FUNCTION Setting is OFF. To activate this feature, seePress Digital SP-PHONEand talk into the microphone To select characters with the dialing button ButtonsMaking a phone call using the navigator directory ClearErasing a stored item To cancel erasing, press Press HOLD/CLEAR again Press OFFEditing a stored item To search for a name by initialFrom the base unit to a handset Copying the directoryFrom a handset to the base unit or another handset Caller ID service How Caller ID is displayedMake sure the handset is not being used What , means Viewing and calling back using caller informationDial Edit If the same person calls more than onceFAX/START Digital SP-PHONE Erasing caller information Caller ID number auto edit featureUsing the handset Make sure the handset is not being used Erasing all caller informationErasing specific caller information Storing caller information into the navigator directoryInto the handset Into the base unitAnswering intercom calls IntercomMaking intercom calls To transfer a call from the base unit Transferring a callTo transfer a call from the handset INTERCOM/TRANSFERCall share To join a conversation Call share featureConference LOCATOR/INTERCOMTurning on the room monitor feature Base unit Room monitor featureTurning on the room monitor feature Handset Monitoring a roomTo call another handset To turn the 2-way radio mode onTo turn the mode OFF To answer a callSending a fax manually FAX/START Digital SP-PHONE SET REDIAL/PAUSESending a fax using the navigator directory Documents you can sendAdding a new item into the broadcast memory Broadcast transmissionProgramming items into the broadcast memory Erasing a stored item from the broadcast memoryReceiving a fax manually Auto Answer OFF Activating TEL modeTo cancel broadcast transmission To send the same document to a one-time group of itemsActivating TAM/FAX mode Receiving a fax automatically AutoChanging the ring setting in TAM/FAX mode Activating FAX only modeHow to receive calls Receiving a voice message and fax document in one callActivating the Distinctive Ring feature Distinctive Ring service from your phone companyUsing two or more phone numbers on a single telephone line Ring pattern SettingsProgramming the ring pattern assigned for fax Other triple ring short-short Long ringsMore copying features Making a copy92% Setting Recording Original Paper size Document Size 100%Default 86%To use a mailbox Mailbox featuresWhen a caller calls Caller’s recording timePre-recorded greeting message Recording your greeting messageErasing your recorded greeting message Greeting Stop EraseTo play back messages Leaving a message for others or yourselfListening to recorded messages Transfer Stop Erase Mailbox Digital SP-PHONEErasing recorded messages Transferring a call to a mailboxDial Playedit Remote operation with the handsetListening to recorded messages SP-PHONE OFFRemote operation using the direct commands Operating from a remote location Summary of remote operationInterrupting remote operation Turning on the Auto Answer modeRemote operations following voice menu Slow talk message playback During playbackProgramming advanced features Basic featuresProgramming basic features Base unit programmingAdvanced features Code #34 Setting the quick scan Code #26 Setting the Caller ID list to print automaticallyCode #31 Activating the Distinctive Ring feature Code #25 Sending a fax at a specific timeCode #47 Setting the fax voice guidance Code #44 Setting the memory reception alertCode #46 Setting friendly reception Code #51 Setting the mailbox 2 passwordCode #72 Setting flash time Code #62 Setting line modeCode #67 Setting the incoming message monitor Code #73 Setting incoming call toneProgrammable functions Handset programmingFunction menu table Main menu Sub-menuSetting auto talk feature Setting ringer tone for external callsSetting incoming call tone Setting dialing modeSetting line mode Pulse For rotary pulse dial serviceSetting the flash time Scroll to Initial setting by pressing v or e, and pressPress the right soft key Save Press OFF Setting the mailbox 2 or 3 passwordSetting the room monitor feature Make sure the handset and the base unit are not being used Canceling the handset registrationRe-registering the handset HOLD/CLEAR, and enterExample Extension number Error messages Reports Error messages DisplayFilm is empty. Replace the film with a new One Remaining film is low. Prepare a new filmRecording paper jam occurred. Clear the jammed paper Unit is too hot. Let the unit cool downRegistered to the base unit, see SP-PHONEor Digital SP-PHONEGeneral When a function does not work, check hereInitial settings Cordless handset Cannot redial by pressing PAUSE/REDIAL Handset stops working while being usedCannot store an item in the navigator directory Cannot receive documents by pressing *#9 on the handsetFax sending Fax receivingCopying Answering machineRecording paper jams If a power failure occursWhen the recording paper has jammed in the unit Display will show the followingWhen the recording paper was not fed into the unit properly Document feeder cleaning Document jams sendingThermal head cleaning Do not use paper products, such as paper towels or tissuesHelp Reference lists and reports Base unit only Technical data about this product Security codes Paper specificationsFrequency 225/32 Approx g 0.21 lb 5C 40C 41F 104FDimentions Standby Approx .8 W Maximum Approx .0 WFCC and Other Information FCC RF Exposure Warning Thermal Transfer Facsimile Limited WarrantyFAX categories Parts Labor Laser Facsimile100 Customer Services directory Index #77 Auto Answer103 No Extra Cost Panasonic FAX Advantage Program