Panasonic KX-FPG381 Operating from a remote location, Summary of remote operation

Page 68

7. Answering Machine

7.6 Operating from a remote location

You can call your unit from a remote location and access the answering machine.

Important:

LProgram the remote operation ID beforehand (feature #11 on page 69, or page 76). L Set the unit to TAM/FAX mode before going out (page 54).

L Use a touch tone telephone for remote operations.

Helpful hints:

LWhen you press a button, press firmly.

LPlease make a copy of the following table, and carry it with you when you go out.

Answering machine remote operation

1.

Call your unit.

{3}

Slows down playback speed

2. During or after the greeting message,

 

 

{4}

New message playback

 

– to access mailbox 1, enter the remote

 

 

 

{5}

All message playback

 

operation ID.

 

– If mailbox 2 or 3 has a password, enter the

{9}

Stops the operation temporarily

 

password of the mailbox you want to

 

 

 

{*}{4}

Erases a specific message

 

access.

3. Follow the voice menu or enter the direct

{*}{5}

Erases all messages

 

commands within 10 seconds.

 

 

 

{0}

Turns OFF the answering machine

L To record a message, call your unit, press

 

 

 

{#} and the mailbox number (1, 2 or 3), then

 

 

 

leave a message.

 

 

 

 

 

Buttons

Direct commands

{#}{1}

Selecting mailbox 1

 

 

 

 

 

{1}

 

Repeats a message

{#}{2}

Selecting mailbox 2

 

 

 

 

 

{2}

 

Skips a message

{#}{3}

Selecting mailbox 3

 

 

 

 

 

7.6.1Summary of remote operation

1Call your unit.

2During or after the TAM/FAX greeting message;

For mailbox 1

Press the remote operation ID.

For mailbox 2 or 3 (when you program the password)

Enter the password.

3Start remote operations.

When there are new recorded messages

L The unit will announce “Mailbox (no.)” and the number of new messages in the mailbox, and will play back the new messages.

When there are no new messages Voice guide:

“Mailbox (no.), no new messages.”

When voice memory is full

Voice guide: “Memory full”

Erase unnecessary messages.

4After 3 seconds, the voice menu will start (page 67). Follow the menu or enter the direct commands (page 65).

5To end remote operation, hang up.

OR

To listen to messages in another mailbox,

press {#}{1} (mailbox 1), {#}{2} (mailbox 2) or {#}{3} (mailbox 3).

LIf the unit announces “Enter mailbox password.”, mailbox 2 or 3 has a password (feature #51 on page 71, feature #52 on page 71, or page 76). Enter the password.

Note:

LThe unit will announce the remaining recording time after playback, if it is less than 5 minutes.

LThe messages are saved.

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Contents Operating Instructions How to use the operating instructions OpenLocation of controls Buttons Listed in alphabetical orderButtons Navigator, LOUD/SEARCH FThank you for purchasing a Panasonic fax machine For your future referenceEnergy Star TrademarksImportant safety instructions Never install telephone wiring during a lightning stormBattery Operating distance and noise Battery chargeFor best performance Machine Directory101 102Included accessories Part number*1 Quantity SpecificationsPower cord Quick start sheetAccessory information OverviewBase unit To place an order online for customers in the U.S.A. onlyHandset Description of base unit buttonsDescription of handset buttons Description of base unit display Description of handset displayIntroduction and Installation Open the front cover 1 by pulling up the center part Installing the ink filmInk film Replacing the ink film Turn TightTo use A4 size paper Paper trayRecording paper Belt clip Battery installationBattery replacement To switch to the speakerphone while using the headset Headset optionalTo attach the belt clip To remove the belt clip To connect an optional headset to the handsetUsing surge protectors ConnectionsCharger unit To a single telephone line jackWall mounting the charger 45 cm 31/32 For Fax Advantage assistance, callBattery charge Battery strengthHandset display Battery strength Battery lifePress SET Selecting the way to use your fax machineStop Menu How to setup How to receive callsCase 1 TAM/FAX Your situationSET Case 3 TEL only Preparation How to receive faxes Case 4 FAX onlyAdjusting handset volume Ringer volumeHandset receiver volume Speaker volumeAnswering machine volume Adjusting base unit volumeFax voice guidance volume Using the handset Using the base unitDate and time SaveFor Caller ID service users Your logoExample 1015 PM 12 hour clock entry To correct a mistakeTo select characters using a or B Buttons Characters O M N O Display order of charactersDelete button To enter your logo Example BillYour fax number Registration of additional handsetsExample +234 Enter the correct numberBeing used. Registration must be completed within 1 minute Handset display shows the instructions as followsBase unit Press Mute Handset Press the right soft key OKMaking phone calls SP-PHONE HOLD/CLEAR PAUSE/REDIALAnswering phone calls HOLD/CLEARDigital SP-PHONE Mute REDIAL/PAUSE OFF SP-PHONESetting is OFF. To activate this feature, see Press Digital SP-PHONEand talk into the microphoneHOLD/CLEAR CONF/FUNCTION To select characters with the dialing button ButtonsMaking a phone call using the navigator directory ClearTo cancel erasing, press Press HOLD/CLEAR again Press OFF Editing a stored itemErasing a stored item To search for a name by initialFrom the base unit to a handset Copying the directoryFrom a handset to the base unit or another handset Caller ID service How Caller ID is displayedViewing and calling back using caller information Dial EditMake sure the handset is not being used What , means If the same person calls more than onceFAX/START Digital SP-PHONE Caller ID number auto edit feature Using the handset Make sure the handset is not being usedErasing caller information Erasing all caller informationStoring caller information into the navigator directory Into the handsetErasing specific caller information Into the base unitAnswering intercom calls IntercomMaking intercom calls Transferring a call To transfer a call from the handsetTo transfer a call from the base unit INTERCOM/TRANSFERTo join a conversation Call share feature ConferenceCall share LOCATOR/INTERCOMRoom monitor feature Turning on the room monitor feature HandsetTurning on the room monitor feature Base unit Monitoring a roomTo turn the 2-way radio mode on To turn the mode OFFTo call another handset To answer a callSending a fax manually FAX/START Digital SP-PHONE SET REDIAL/PAUSESending a fax using the navigator directory Documents you can sendBroadcast transmission Programming items into the broadcast memoryAdding a new item into the broadcast memory Erasing a stored item from the broadcast memoryActivating TEL mode To cancel broadcast transmissionReceiving a fax manually Auto Answer OFF To send the same document to a one-time group of itemsActivating TAM/FAX mode Receiving a fax automatically AutoActivating FAX only mode How to receive callsChanging the ring setting in TAM/FAX mode Receiving a voice message and fax document in one callDistinctive Ring service from your phone company Using two or more phone numbers on a single telephone lineActivating the Distinctive Ring feature Ring pattern SettingsProgramming the ring pattern assigned for fax Other triple ring short-short Long ringsMore copying features Making a copySetting Recording Original Paper size Document Size 100% Default92% 86%Mailbox features When a caller callsTo use a mailbox Caller’s recording timeRecording your greeting message Erasing your recorded greeting messagePre-recorded greeting message Greeting Stop EraseLeaving a message for others or yourself Listening to recorded messagesTo play back messages Transfer Stop Erase Mailbox Digital SP-PHONE Erasing recorded messages Transferring a call to a mailboxRemote operation with the handset Listening to recorded messagesDial Playedit SP-PHONE OFFRemote operation using the direct commands Operating from a remote location Summary of remote operationTurning on the Auto Answer mode Remote operations following voice menuInterrupting remote operation Slow talk message playback During playbackBasic features Programming basic featuresProgramming advanced features Base unit programmingAdvanced features Code #26 Setting the Caller ID list to print automatically Code #31 Activating the Distinctive Ring featureCode #34 Setting the quick scan Code #25 Sending a fax at a specific timeCode #44 Setting the memory reception alert Code #46 Setting friendly receptionCode #47 Setting the fax voice guidance Code #51 Setting the mailbox 2 passwordCode #62 Setting line mode Code #67 Setting the incoming message monitorCode #72 Setting flash time Code #73 Setting incoming call toneHandset programming Function menu tableProgrammable functions Main menu Sub-menuSetting ringer tone for external calls Setting incoming call toneSetting auto talk feature Setting dialing modePulse For rotary pulse dial service Setting the flash timeSetting line mode Scroll to Initial setting by pressing v or e, and pressPress the right soft key Save Press OFF Setting the mailbox 2 or 3 passwordSetting the room monitor feature Canceling the handset registration Re-registering the handsetMake sure the handset and the base unit are not being used HOLD/CLEAR, and enterExample Extension number Error messages Reports Error messages DisplayFilm is empty. Replace the film with a new One Remaining film is low. Prepare a new filmRecording paper jam occurred. Clear the jammed paper Unit is too hot. Let the unit cool downRegistered to the base unit, see SP-PHONEor Digital SP-PHONEGeneral When a function does not work, check hereInitial settings Cordless handset Handset stops working while being used Cannot store an item in the navigator directoryCannot redial by pressing PAUSE/REDIAL Cannot receive documents by pressing *#9 on the handsetFax sending Fax receivingCopying Answering machineIf a power failure occurs When the recording paper has jammed in the unitRecording paper jams Display will show the followingWhen the recording paper was not fed into the unit properly Document feeder cleaning Document jams sendingThermal head cleaning Do not use paper products, such as paper towels or tissuesHelp Reference lists and reports Base unit only Technical data about this product Security codes Paper specificationsFrequency 5C 40C 41F 104F Dimentions225/32 Approx g 0.21 lb Standby Approx .8 W Maximum Approx .0 WFCC and Other Information FCC RF Exposure Warning Limited Warranty FAX categories Parts LaborThermal Transfer Facsimile Laser Facsimile100 Customer Services directory Index #77 Auto Answer103 No Extra Cost Panasonic FAX Advantage Program
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