Panasonic KX-FPG381 operating instructions Activating FAX only mode, How to receive calls

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4. Fax

press {A} or {B} repeatedly to display the desired setting, and press {SET}.

LThe AUTO ANSWER indicator turns ON. L The remaining time for recording

messages will be displayed.

Note:

LThe maximum recording time allowed for each message can be changed (feature #10 on page 69, or page 75).

LWhile an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set feature #67 to

OFF (page 72).

LIf the unit announces “Memory full” and “ALL MAILBOX FULL” is displayed on the base unit, erase unnecessary messages (page 63, 65).

How to receive calls

When receiving calls, the unit works as a fax and/or answering machine.

LIf the call is a phone call, the unit will record a

voice message automatically.

LIf a fax calling tone is detected, the unit will receive a fax automatically.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1.The caller calls your unit.

LThe answering machine will answer the call.

2.The caller can leave a message after the greeting message.

3.The caller presses *9.

LThe unit will activate the fax function.

4.The caller presses the start button to send a document.

Changing the ring setting in TAM/FAX mode

You can select from “2” (default), “3”, “4”, “5”, “6”, “7” or “TOLL SAVER”. This setting can be changed by feature #06 on page 69, or page 75.

–“TOLL SAVER”: When you call the unit from a remote location to listen to new messages (page 66), the number of times the unit rings will tell you if there are any new voice messages. The unit will answer on the 2nd ring when there is at least one new recorded message. The unit will answer on the 4th ring when there are no new recorded messages. If you do not want to listen to old messages,

hang up when you hear the 3rd ring, because it indicates there are no new messages. You will not pay for the call.

Note:

LIf you set to “5”, “6” or “7”, receiving faxes may not be possible.

4.6.2 Activating FAX ONLY mode

1Set feature #77 to “FAX ONLY” (page 73) beforehand.

2Press {AUTO ANSWER} repeatedly to display the following.

FAX ONLY MODE 3 RINGS

LThe display will show the ring setting in FAX ONLY mode. If you wish to change it, press {A} or {B} repeatedly to display

the desired setting, and press {SET}.

LThe AUTO ANSWER indicator turns ON.

How to receive calls

When receiving calls, the unit will automatically answer all calls and only receive fax documents.

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Contents Operating Instructions Open How to use the operating instructionsButtons Listed in alphabetical order Location of controlsButtons Navigator, LOUD/SEARCH FFor your future reference Thank you for purchasing a Panasonic fax machineEnergy Star TrademarksNever install telephone wiring during a lightning storm Important safety instructionsBattery Battery charge For best performanceOperating distance and noise Directory Machine102 101Part number*1 Quantity Specifications Included accessoriesPower cord Quick start sheetOverview Accessory informationBase unit To place an order online for customers in the U.S.A. onlyDescription of base unit buttons Description of handset buttonsHandset Description of handset display Description of base unit displayIntroduction and Installation Installing the ink film Ink filmOpen the front cover 1 by pulling up the center part Turn Tight Replacing the ink filmPaper tray Recording paperTo use A4 size paper Battery installation Battery replacementBelt clip Headset optional To switch to the speakerphone while using the headsetTo attach the belt clip To remove the belt clip To connect an optional headset to the handsetConnections Using surge protectorsCharger unit To a single telephone line jack45 cm 31/32 For Fax Advantage assistance, call Wall mounting the chargerBattery strength Battery chargeHandset display Battery strength Battery lifeSelecting the way to use your fax machine Stop MenuPress SET How to receive calls How to setupCase 1 TAM/FAX Your situationSET Case 3 TEL only Preparation Case 4 FAX only How to receive faxesRinger volume Adjusting handset volumeHandset receiver volume Speaker volumeAdjusting base unit volume Fax voice guidance volumeAnswering machine volume Using the base unit Using the handsetDate and time SaveYour logo For Caller ID service usersExample 1015 PM 12 hour clock entry To correct a mistakeButtons Characters O M N O Display order of characters To select characters using a or BDelete button To enter your logo Example BillRegistration of additional handsets Your fax numberExample +234 Enter the correct numberHandset display shows the instructions as follows Being used. Registration must be completed within 1 minuteBase unit Press Mute Handset Press the right soft key OKSP-PHONE HOLD/CLEAR PAUSE/REDIAL Making phone callsHOLD/CLEAR Answering phone callsDigital SP-PHONE Mute REDIAL/PAUSE OFF SP-PHONEPress Digital SP-PHONEand talk into the microphone Setting is OFF. To activate this feature, seeHOLD/CLEAR CONF/FUNCTION To select characters with the dialing button ButtonsClear Making a phone call using the navigator directoryEditing a stored item To cancel erasing, press Press HOLD/CLEAR again Press OFFErasing a stored item To search for a name by initialCopying the directory From a handset to the base unit or another handsetFrom the base unit to a handset How Caller ID is displayed Caller ID serviceDial Edit Viewing and calling back using caller informationMake sure the handset is not being used What , means If the same person calls more than onceFAX/START Digital SP-PHONE Using the handset Make sure the handset is not being used Caller ID number auto edit featureErasing caller information Erasing all caller informationInto the handset Storing caller information into the navigator directoryErasing specific caller information Into the base unitIntercom Making intercom callsAnswering intercom calls To transfer a call from the handset Transferring a callTo transfer a call from the base unit INTERCOM/TRANSFERConference To join a conversation Call share featureCall share LOCATOR/INTERCOMTurning on the room monitor feature Handset Room monitor featureTurning on the room monitor feature Base unit Monitoring a roomTo turn the mode OFF To turn the 2-way radio mode onTo call another handset To answer a callFAX/START Digital SP-PHONE SET REDIAL/PAUSE Sending a fax manuallyDocuments you can send Sending a fax using the navigator directoryProgramming items into the broadcast memory Broadcast transmissionAdding a new item into the broadcast memory Erasing a stored item from the broadcast memoryTo cancel broadcast transmission Activating TEL modeReceiving a fax manually Auto Answer OFF To send the same document to a one-time group of itemsReceiving a fax automatically Auto Activating TAM/FAX modeHow to receive calls Activating FAX only modeChanging the ring setting in TAM/FAX mode Receiving a voice message and fax document in one callUsing two or more phone numbers on a single telephone line Distinctive Ring service from your phone companyActivating the Distinctive Ring feature Ring pattern SettingsOther triple ring short-short Long rings Programming the ring pattern assigned for faxMaking a copy More copying featuresDefault Setting Recording Original Paper size Document Size 100%92% 86%When a caller calls Mailbox featuresTo use a mailbox Caller’s recording timeErasing your recorded greeting message Recording your greeting messagePre-recorded greeting message Greeting Stop EraseListening to recorded messages Leaving a message for others or yourselfTo play back messages Transfer Stop Erase Mailbox Digital SP-PHONETransferring a call to a mailbox Erasing recorded messagesListening to recorded messages Remote operation with the handsetDial Playedit SP-PHONE OFFRemote operation using the direct commands Summary of remote operation Operating from a remote locationRemote operations following voice menu Turning on the Auto Answer modeInterrupting remote operation Slow talk message playback During playbackProgramming basic features Basic featuresProgramming advanced features Base unit programmingAdvanced features Code #31 Activating the Distinctive Ring feature Code #26 Setting the Caller ID list to print automaticallyCode #34 Setting the quick scan Code #25 Sending a fax at a specific timeCode #46 Setting friendly reception Code #44 Setting the memory reception alertCode #47 Setting the fax voice guidance Code #51 Setting the mailbox 2 passwordCode #67 Setting the incoming message monitor Code #62 Setting line modeCode #72 Setting flash time Code #73 Setting incoming call toneFunction menu table Handset programmingProgrammable functions Main menu Sub-menuSetting incoming call tone Setting ringer tone for external callsSetting auto talk feature Setting dialing modeSetting the flash time Pulse For rotary pulse dial serviceSetting line mode Scroll to Initial setting by pressing v or e, and pressSetting the mailbox 2 or 3 password Setting the room monitor featurePress the right soft key Save Press OFF Re-registering the handset Canceling the handset registrationMake sure the handset and the base unit are not being used HOLD/CLEAR, and enterExample Extension number Error messages Display Error messages ReportsRemaining film is low. Prepare a new film Film is empty. Replace the film with a new OneUnit is too hot. Let the unit cool down Recording paper jam occurred. Clear the jammed paperSP-PHONEor Digital SP-PHONE Registered to the base unit, seeWhen a function does not work, check here Initial settingsGeneral Cordless handset Cannot store an item in the navigator directory Handset stops working while being usedCannot redial by pressing PAUSE/REDIAL Cannot receive documents by pressing *#9 on the handsetFax receiving Fax sendingAnswering machine CopyingWhen the recording paper has jammed in the unit If a power failure occursRecording paper jams Display will show the followingWhen the recording paper was not fed into the unit properly Document jams sending Document feeder cleaningDo not use paper products, such as paper towels or tissues Thermal head cleaningHelp Reference lists and reports Base unit only Technical data about this product Paper specifications FrequencySecurity codes Dimentions 5C 40C 41F 104F225/32 Approx g 0.21 lb Standby Approx .8 W Maximum Approx .0 WFCC and Other Information FCC RF Exposure Warning FAX categories Parts Labor Limited WarrantyThermal Transfer Facsimile Laser Facsimile100 Customer Services directory #77 Auto Answer Index103 Panasonic FAX Advantage Program No Extra Cost
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