Panasonic KX-FPG381 operating instructions Caller ID service, How Caller ID is displayed

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3. Telephone

LThe destination handset display will show

“Directory Receiving”, then “Directory Received”.

LTo copy another item, repeat steps 7 and 8.

9Press {MENU}.

Copying all the directory items

1Press {MENU}.

2Press {#}, then {5}{9}.

3Press {A} or {B} repeatedly to display “ALL ITEMS”.

4Press {SET}.

5Enter the extension number using a dialing button ({1} to {8}).

L You can also select the extension number by pressing {A} or {B} (“1” to “8”).

6Press {SET}.

LThe base unit display will show the items being copied.

LWhen all items have been copied,

“COMPLETE” will be displayed and a beep

will sound.

LThe destination handset display will show “Directory Receiving”, then “Directory Received”.

3.8Caller ID service

This unit is compatible with the Caller ID service offered by your local telephone company. To use this unit’s Caller ID features, you must subscribe to a Caller ID service.

Change the following ring setting to 2 or more rings beforehand.

–FAX ring setting (feature #06 on page 69)

LKeep the front cover page open for button locations.

3.8.1 How Caller ID is displayed

The calling party’s name or telephone number will be displayed after the first ring. You then have the option of whether or not to answer the call.

The unit will automatically store caller information (name, telephone number, date and time of the call, the number of times called) from the 50 most recent callers. Caller information is sorted by the most recent to the oldest call. When the 51st call is received, the first call is deleted. Caller information can be viewed on the

display one item at a time (page 41). You can print the Caller ID list (page 93).

LIf the unit is connected to a PBX (Private

Branch Exchange) system, you may not receive the caller information. Consult your PBX supplier.

LIf the unit cannot receive caller information, the following will be displayed:

“OUT OF AREA”: The caller dialed from an area which does not provide Caller ID service.

“PRIVATE CALLER”: The caller requested not to send caller information.

“LONG DISTANCE”: The caller made a long

distance call.

LThe name display service may not be available in some areas. For information,

please contact your telephone company.

LIf the handset has lost communication with the base unit when a call is received, caller information will not be recorded in the handset.

Printing the Caller ID list (Base unit only)

The Caller ID list can be printed manually (page

93)or automatically after every 50 new callers (feature #26 on page 70).

Call Waiting Caller ID feature

If you subscribe to both Caller ID and Call Waiting services, when a second call is received during a conversation, you will hear a call-waiting tone and the display will show the second caller’s information.

Press {FLASH/CALL WAIT} to answer the second call.

LThe first call is put on hold and you can answer the second call.

LTo return to the first caller, press

{FLASH/CALL WAIT} again.

Note:

L The second caller’s information will not be displayed when:

–the first call is placed on hold.

–the answering machine is recording an incoming message,

–an extension telephone on the same line is in use, or

–you are sending or receiving a fax document.

L Please contact your telephone company for details and availability of this service in your area.

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Contents Operating Instructions How to use the operating instructions OpenButtons Location of controlsButtons Listed in alphabetical order Navigator, LOUD/SEARCH FEnergy Star Thank you for purchasing a Panasonic fax machineFor your future reference TrademarksImportant safety instructions Never install telephone wiring during a lightning stormBattery Battery charge For best performanceOperating distance and noise Machine Directory101 102Power cord Included accessoriesPart number*1 Quantity Specifications Quick start sheetBase unit Accessory informationOverview To place an order online for customers in the U.S.A. onlyDescription of base unit buttons Description of handset buttonsHandset Description of base unit display Description of handset displayIntroduction and Installation Installing the ink film Ink filmOpen the front cover 1 by pulling up the center part Replacing the ink film Turn TightPaper tray Recording paperTo use A4 size paper Battery installation Battery replacementBelt clip To attach the belt clip To remove the belt clip To switch to the speakerphone while using the headsetHeadset optional To connect an optional headset to the handsetCharger unit Using surge protectorsConnections To a single telephone line jackWall mounting the charger 45 cm 31/32 For Fax Advantage assistance, callHandset display Battery strength Battery chargeBattery strength Battery lifeSelecting the way to use your fax machine Stop MenuPress SET Case 1 TAM/FAX How to setupHow to receive calls Your situationSET Case 3 TEL only Preparation How to receive faxes Case 4 FAX onlyHandset receiver volume Adjusting handset volumeRinger volume Speaker volumeAdjusting base unit volume Fax voice guidance volumeAnswering machine volume Date and time Using the handsetUsing the base unit SaveExample 1015 PM 12 hour clock entry For Caller ID service usersYour logo To correct a mistakeDelete button To select characters using a or BButtons Characters O M N O Display order of characters To enter your logo Example BillExample +234 Your fax numberRegistration of additional handsets Enter the correct numberBase unit Press Mute Handset Being used. Registration must be completed within 1 minuteHandset display shows the instructions as follows Press the right soft key OKMaking phone calls SP-PHONE HOLD/CLEAR PAUSE/REDIALDigital SP-PHONE Mute REDIAL/PAUSE Answering phone callsHOLD/CLEAR OFF SP-PHONEHOLD/CLEAR CONF/FUNCTION Setting is OFF. To activate this feature, seePress Digital SP-PHONEand talk into the microphone To select characters with the dialing button ButtonsMaking a phone call using the navigator directory ClearErasing a stored item To cancel erasing, press Press HOLD/CLEAR again Press OFFEditing a stored item To search for a name by initialCopying the directory From a handset to the base unit or another handsetFrom the base unit to a handset Caller ID service How Caller ID is displayedMake sure the handset is not being used What , means Viewing and calling back using caller informationDial Edit If the same person calls more than onceFAX/START Digital SP-PHONE Erasing caller information Caller ID number auto edit featureUsing the handset Make sure the handset is not being used Erasing all caller informationErasing specific caller information Storing caller information into the navigator directoryInto the handset Into the base unitIntercom Making intercom callsAnswering intercom calls To transfer a call from the base unit Transferring a callTo transfer a call from the handset INTERCOM/TRANSFERCall share To join a conversation Call share featureConference LOCATOR/INTERCOMTurning on the room monitor feature Base unit Room monitor featureTurning on the room monitor feature Handset Monitoring a roomTo call another handset To turn the 2-way radio mode onTo turn the mode OFF To answer a callSending a fax manually FAX/START Digital SP-PHONE SET REDIAL/PAUSESending a fax using the navigator directory Documents you can sendAdding a new item into the broadcast memory Broadcast transmissionProgramming items into the broadcast memory Erasing a stored item from the broadcast memoryReceiving a fax manually Auto Answer OFF Activating TEL modeTo cancel broadcast transmission To send the same document to a one-time group of itemsActivating TAM/FAX mode Receiving a fax automatically AutoChanging the ring setting in TAM/FAX mode Activating FAX only modeHow to receive calls Receiving a voice message and fax document in one callActivating the Distinctive Ring feature Distinctive Ring service from your phone companyUsing two or more phone numbers on a single telephone line Ring pattern SettingsProgramming the ring pattern assigned for fax Other triple ring short-short Long ringsMore copying features Making a copy92% Setting Recording Original Paper size Document Size 100%Default 86%To use a mailbox Mailbox featuresWhen a caller calls Caller’s recording timePre-recorded greeting message Recording your greeting messageErasing your recorded greeting message Greeting Stop EraseTo play back messages Leaving a message for others or yourselfListening to recorded messages Transfer Stop Erase Mailbox Digital SP-PHONEErasing recorded messages Transferring a call to a mailboxDial Playedit Remote operation with the handsetListening to recorded messages SP-PHONE OFFRemote operation using the direct commands Operating from a remote location Summary of remote operationInterrupting remote operation Turning on the Auto Answer modeRemote operations following voice menu Slow talk message playback During playbackProgramming advanced features Basic featuresProgramming basic features Base unit programmingAdvanced features Code #34 Setting the quick scan Code #26 Setting the Caller ID list to print automaticallyCode #31 Activating the Distinctive Ring feature Code #25 Sending a fax at a specific timeCode #47 Setting the fax voice guidance Code #44 Setting the memory reception alertCode #46 Setting friendly reception Code #51 Setting the mailbox 2 passwordCode #72 Setting flash time Code #62 Setting line modeCode #67 Setting the incoming message monitor Code #73 Setting incoming call toneProgrammable functions Handset programmingFunction menu table Main menu Sub-menuSetting auto talk feature Setting ringer tone for external callsSetting incoming call tone Setting dialing modeSetting line mode Pulse For rotary pulse dial serviceSetting the flash time Scroll to Initial setting by pressing v or e, and pressSetting the mailbox 2 or 3 password Setting the room monitor featurePress the right soft key Save Press OFF Make sure the handset and the base unit are not being used Canceling the handset registrationRe-registering the handset HOLD/CLEAR, and enterExample Extension number Error messages Reports Error messages DisplayFilm is empty. Replace the film with a new One Remaining film is low. Prepare a new filmRecording paper jam occurred. Clear the jammed paper Unit is too hot. Let the unit cool downRegistered to the base unit, see SP-PHONEor Digital SP-PHONEWhen a function does not work, check here Initial settingsGeneral Cordless handset Cannot redial by pressing PAUSE/REDIAL Handset stops working while being usedCannot store an item in the navigator directory Cannot receive documents by pressing *#9 on the handsetFax sending Fax receivingCopying Answering machineRecording paper jams If a power failure occursWhen the recording paper has jammed in the unit Display will show the followingWhen the recording paper was not fed into the unit properly Document feeder cleaning Document jams sendingThermal head cleaning Do not use paper products, such as paper towels or tissuesHelp Reference lists and reports Base unit only Technical data about this product Paper specifications FrequencySecurity codes 225/32 Approx g 0.21 lb 5C 40C 41F 104FDimentions Standby Approx .8 W Maximum Approx .0 WFCC and Other Information FCC RF Exposure Warning Thermal Transfer Facsimile Limited WarrantyFAX categories Parts Labor Laser Facsimile100 Customer Services directory Index #77 Auto Answer103 No Extra Cost Panasonic FAX Advantage Program
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