Panasonic KX-FPC166, KX-FPC165 Greeting, Recording your own greeting messages, Suggested messages

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Greeting

Recording your own greeting messages!

You can record your own greeting messages for TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.

Suggested messages

		“This is (your name, business and/or telephone number). We are
	TAD/FAX greeting message	unable to answer right now. To send a fax, start transmission. To
		leave a message, speak after the beep. Thank you.”

	TEL/FAX greeting message	“This is (your name, business and/or telephone number). We are
	TEL/FAX greeting message	unable to answer right now. Please try again later. Thank you.”

1	Select the desired mode (TAD/FAX or
	TEL/FAX) where you want to record a greeting
	message (feature #77 on page 87).
2	Press	RECORD 2 times.
	● The display will show the following
	according to your selection in step 1.

	TAD/FAX mode:		TAD GREETING
			PRESS SET


	TEL/FAX mode:		TEL/FAX GREETING
			PRESS SET

3	Press	SET .
	● A long beep will sound.

4 Speak clearly about 20 cm (8 inches) away from the microphone.

●The display will show the remaining recording time.

		TAD/FAX mode:	TAD				REC.		16s
		TAD/FAX mode:


		TEL/FAX mode:	T/F				REC.		16s
		TEL/FAX mode:
5
	When finished recording, press STOP .
	●	The unit will repeat your message.
		Adjust the volume using					or		.
		Adjust the volume using					or		.

RECORD STOP SET

Microphone

Note:

●You can choose 60 seconds for your own TAD/FAX greeting message (feature #54 on page 86).

—If you change to 60 seconds, we recommend that you tell the caller in your own TAD/FAX greeting message to press 9 before starting fax transmission.

—If you change to 16 seconds from 60 seconds, your own recorded TAD/FAX greeting message will be deleted. When receiving a call, the pre-recorded message will be played.

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Contents KX-FPC166 For your future reference Things you should keep a recordBattery charge Operating distance and noiseRaise the antenna vertically Important safety instructions Safety instructionsInstallation Table of Contents Copy Model No Specifications / Usage AccessoriesIncluded accessories Accessory informationHelp SET Help ButtonHelp function HelpCharge contacts Front cover Document exit Finding the Controls Base UnitOverview Document guides Antenna SpeakerLocation Pull out the blue gear and remove the used Setup Base UnitInk film installing / replacing For replacement onlyCorrect Incorrect Remove the stoppers and tags from the newPaper tray To use A4 size paperTo use legal size paper Adding paper Recording paperTo use the fax machine with a computer on the same line ConnectionsMenu SET Setting the date and timeDate and time, your logo and facsimile telephone number MenuFLASH/CALL Wait Setting your logoStop Menu SET MuteTo select characters using To select characters with the dial keypadDisplay order of characters Setting your facsimile telephone number FLASH/CALL Wait HyphenTo correct a mistake To delete a number Setup Handset FrontBack Recharge Battery strengthBattery life Automatic security code settingSetup Handset / Volumes Adjusting handset volumesBelt clip and headset Fax voice guidance volume VolumesAdjusting base unit volumes Speaker volumeWith the base unit Making and Answering CallsPhone calls making With the handsetPhone calls answering Intercom Intercom callsPaging the base unit from the handset Paging the handset from the base unitIntercom Digital SP-PHONE Transferring a callFrom the handset to the base unit From the base unit to the handsetSetting the auto talk feature Talk ExitProgram Exit Clear Auto Making a phone call with the handset using stored numbersAutomatic Dialing Handset Storing telephone numbers in the handsetFLASH/CALL Wait Hyphen Helpful hint Navigator Directory Base UnitStoring names and telephone numbers in the directory MenusetEditing a stored item Editing and erasing a stored itemMenu Erase Stop SET Erasing a stored itemMaking a phone call using the directory Press Talk on the handsetTo search for a name by initial How Caller ID is displayed Caller ID service from your phone companyTo confirm caller information using the Caller ID list Caller IDViewing and calling back using caller information Using the handsetExit Edit To display the caller’s telephone number Using the base unitCaller ID Stop FAX/START Digital SP-PHONE Caller ID TalkExit Clear Erasing all caller information using the handsetErasing specific caller information using the handset Erasing caller informationErase Erasing all caller information using the base unitErasing specific caller information using the base unit Caller ID Caller ID StopAuto Exit Caller IDVisual Call Waiting Call Waiting ID Service Flash / Call Wait againCall Wait Flash FLASH/CALL Wait Digital SP-PHONE Talk Voice ContactInitiating voice contact Receiving a request for voice contactREDIAL/PAUSE FAX/START SET Sending FaxesSending a fax manually Help Digital SP-PHONE StopReports for confirmation Documents you can sendIf your unit does not send a fax Sending a fax using the directoryStop FAX/START Press FAX/START Fax auto redialBroadcast transmission Programming the items in the broadcast memoryMenu Stop SET SET Stop Adding a new item in the broadcast memoryErasing a stored item in the broadcast memory To cancel the broadcast setting Sending the same document to pre-programmed partiesTo send to selected parties only once Receiving Faxes Setting the unit to receive faxesTEL/FAX mode Press FAX/START forRemote Fax activation Receiving a fax using the handset TEL mode Answering all calls manuallyActivating TEL mode Receiving a fax using the base unitSET Auto Answer FAX only mode All calls are received as faxesActivating FAX only mode Auto AnswerPhone call Delayed ring settingTo set TEL/FAX mode Call is receivedWhen an extension telephone is connected TEL/FAX delayed ring settingSilent fax recognition ring setting Extension telephone Menu SET Digital SP-PHONE Pager call when the unit receives a fax or ! voice messageDistinctive Ring Using with a voice mail serviceTo stop copying CopyingMaking a copy Start Stop CopyConvenient way to make a copy To enlarge a documentTo reduce a document Press or repeatedly until the following is displayed To collate multiple copiesRing setting in TAD/FAX mode SetupTAD/FAX mode Receiving phone calls and faxes automatically Setting up the voice and fax message receptionRecord Stop SET GreetingRecording your own greeting messages Suggested messagesChecking the greeting messages Erase Setstop Erasing your own recorded greeting messagesListening to recorded messages using the base unit Incoming MessagesSlow Quick Erase SET Stop Playback Listening to recorded messages using the handsetRecord Stop RecordingMemo message Leaving a message for others or yourself RecordRecording a message in a mailbox Remote OperationOperating from a remote location Remote operation cardListening to recorded messages Other remote operations How incoming messages are recorded in a mailbox Voice MailboxHow callers can leave you private messages To use a mailboxTo check the mailbox greeting message Recording your own mailbox greeting messagesSuggested message For mailboxTo erase all the messages in a mailbox Play MessagesErase Record SET Stop Play Messages To record a memo message into a mailbox11111v11111CH10 To listen to messages in another memory after playback Listening to recorded messages from a remote locationTransferring recorded messages to another telephone OptionRecording your own transfer greeting message To check the transfer greeting messageTo erase your own transfer greeting message Features Summary ProgrammingGeneral programming method Programming table Basic featuresHow to set menu options ErrorVOX ToneLetter OFF Advanced featuresPattern #31 Recognition ring setting #30Setting the Distinctive Ring Setting the quick scanNormal Setting the mailbox 2 password Setting the friendly receptionSetting the fax voice guidance Setting the mailbox 1 passwordCheck TAD/FAX Error Messages Communication message Error Cause & solution CodeReports Display message Cause & solution DisplayBase unit Playback or HandsetGeneral OperationsTalk / Remote SP Cordless handsetNumber will not be redialed REDIAL/PAUSEFax receiving Fax sendingReceive mode Answering device CopyingIf a power failure occurs Recording paper jam JamsCorrect Incorrect Document jams sending Battery Replacing the handset batteryHours p Document feeder CleaningTouch the thermal head directly Thermal headDo not touch the black sheets on Thermal headPrinted Reports Reference lists and reportsStop Menuset List of FCC requirements and information FCC InformationLimited Warranty For product serviceWhen you ship the product Servicenter directory Servicenter DirectoryTechnical data about this product SpecificationsIndex Basic featuresAdvanced features Code FeatureLOUD/RINGER Quick Redial Slow Index111 Panasonic FAX Advantage Program No Extra Cost